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COMMONWEALTH OF PENNSYLVANIA

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PA Bulletin, Doc. No. 96-1269j

[26 Pa.B. 3692]

[Continued from previous Web Page]

GUIDANCE MANUALS:

Provider Handbook 01 - Physician

Provider Handbook 03 - Dentist

Provider Handbook 04 - Podiatrist

Provider Handbook 05 - Medical Supplier

Provider Handbook 06/08 - Short Procedure Unit/Ambulatory Surgical Center

Provider Handbook 07 - Chiropractor

Provider Handbook 09 - Birth Centers

Provider Handbook 10-I - Independent Medical/Surgical Clinic

Provider Handbook 11-I - Inpatient Hospital (Encompasses provider types General Hospital, Rehabilitation Hospital, Private Mental Hospital, State Mental Hospital and Extended Acute Psychiatric Care

Provider Handbook ll-O - Outpatient Hospital (Encompasses provider types General Hospital, and Rehabilitation Hospital

Provider Handbook 15 - Optometrist

Provider Handbook 16 - Independent Laboratory

Provider Handbook 17 - Health Maintenance Organization

Provider Handbook 18 - Ambulance Company

Provider Handbook 19 - Pharmacy

Provider Handbook 20 - Portable X-Ray Provider

Provider Handbook 21 - Renal Dialysis Center

Provider Handbook 22 - Funeral Director

Provider Handbook 23 - Home Health Agency

Provider Handbook 26 - Rural Health Clinic

Provider Handbook 28 - Drug and Alcohol Clinic

Provider Handbook 29 - Outpatient Psychiatric Clinic

Provider Handbook 30 - Family Planning Clinic

Provider Handbook 31 - Midwives

Provider Handbook 33 - Psychiatric Partial Hospitalization Facility

Provider Handbook 36-L - Nursing Facility Services (Encompasses provider types State Mental Retardation Center, Private ICF/MR,State Restoration Center, County Nursing Facility and Private Nursing Facility

Provider Handbook 37 - Hospice

Provider Handbook 41 - Psychologist

Provider Handbook 42 - Comprehensive Outpatient Rehabilitation Facility

Provider Handbook 43 - Physical Therapist

Provider Handbook 44 - Certified RN Anesthetist

Provider Handbook 48 - Family Based Rehabilitation Service

Provider Handbook 49 - Certified RN Practitioner

Provider Handbook 50 - Early Periodic Screening, Diagnosis and Treatment (EPSDT) Provider

Provider Handbook 53 - Extended Acute Psychiatric Care

Provider Handbook 54 - Nutritionist

Provider Handbook 55 - PA Department of Aging (PDA) Waiver

Provider Handbook 56 - Attendant Care

Office of Social Programs - Contact:  Edward Spreha (717) 783-8741

POLICY STATEMENTS:

CodeDateBulletin
YearCitationSubjectIssuedNumber
1993 Ch. 2620 Increase in Personal Needs Allowance for Residents of Personal Care Homes 08/16/93 2620-93-02

GUIDANCE MANUALS:

Bureau of Social Services

Attendant Care Program Fiscal Manual

1996-1997 Attendant Care Program Requirements (Note:  Revised/Reissued Annually.)

1991-1992 Community Services Program for Persons with Physical Disabilities (CSPPPD)

Home and Community-Based Services Waiver (Note:  A CSPPPD Document on the Omnibus Budget Reconciliation Act Waiver, #0235.)

Homeless Assistance Program--Instructions and Requirements for 1996-1997 - (Note:  Revised/Reissued Annually.)

Human Services Development Fund--1996-1997 Instructions and Requirements - (Note:  Revised/Reissued Annually.)

Human Services Development Fund (HSDF)--Instructions and Requirements Supplements: Supplement A--Eligibility for Adult Services Funded Through the HSDF

Supplement B--Services Definitions - Adult Services

Supplement C--Services Definitions - Generic Services

Human Services Development Fund--1995-1996 Program Overview
(Note:  Revised/Reissued Annually. A Resource Characterizing Allowable Expenses and Documenting Counties' Specific Proposed HSDF Expenditures.)

HSDF-Funded Service Coordination Staffing/Activities/Expenses--Documentation and Networking Resource

Medical Assistance Transportation Program--Instructions and Requirements

Medical Assistance Transportation Program--Policy Clarifications Manual Interpretive Guidelines for Personal Care Home Regulations--Chapter 2620

Operating A Personal Care Home

Personal Care Home Administrator Training Requirements

Office of Children, Youth & Families - Contact:  Brian G. Kahler 717-787-5199

POLICY STATEMENTS:

CodeDateBulletin
YearCitationSubjectIssuedNumber
1980 Ch. 3001.1 Clarification of Policy Re: Certification of Certain Non-Residential Services 10/28/80 99-80-12
Ch. 3140 Funding of Basic Ed. Components of Private Day Treatment Center Programs 10/29/80 99-80-22
* 1981 Ch. 3490 Reporting Suspected Child Abuse in Institutions, Schools, Facilities & Agencies 09/30/81 3490-81-02
* 1982 Ch. 3140 Elig. Reg. Relating to Adjudicated Delinquent Youth Under the Title IV-E Placement Maint. Prog. 10/01/82 3140-82-01
* 1983 Ch. 3130 Clarification of the Definition of ''Accept for Service'' 02/04/83 3130-83-03
Ch. 3700 Waiver for Foster Family Homes by Foster Family Care Agencies 02/04/83 3700-83-01
Ch. 3130 Clarification of County C & Y Agency Requirements with Respect to Fee Setting 02/04/83 3130-83-04
Ch. 3130 Participation on Agency Administrative Review Panel 02/04/83 3130-83-06
Ch. 3130 Clarif. on Caseworker-to-Family Case Load Ratio & Case Management Functions 02/04/83 3130-83-07
Ch. 3140 Clarif. of Adoption Asst. to Relatives in Adoption Cases 05/02/83 3140-83-07
Ch. 3140 Response. of the Co. for Legal Representation for Children and Parents 06/10/83 3140-83-09
* 1983 Ch. 3140 Reimbursement to Parents for the Cost of Child Visits 08/15/83 3130-83-11
Ch. 3130 Child Placement Regist. Index 08/29/83 99-83-18
* 1984 Ch. 3140 Reimbursement Rates for Placements in VisionQuest Wilderness & Wagon Train Programs 01/12/84 3140-84-01
Ch. 3001 Transmittal of Interdpt. Memo. on Nonimmunized Students Excluded from Attending School 07/08/84 99-84-13
* 1984 Ch. 3490 Release of Child Abuse Info. to the Media 08/15/84 99-84-20
Ch. 3700 Reimbursement for Relative Foster Parents 09/01/84 3130-84-07
3700-84-02
Ch. 3140 VisionQuest Policy 09/07/84 3140-84-05
* 1985 Ch. 3001.5 Unannounced Visits to Licensed & Approved Facilities/Agencies 08/20/85 99-85-18
Ch. 3130 Non-Mandatory Regis. Requirement for Individ. 18 Yrs. & Older with PA Adoption Cooperative Exch. 09/16/85 99-85-24
Ch. 3490 Providing Copies of Child Abuse Reports to Subjects 11/20/85 99-85-28
Ch. 3490 Abandoned Children and the Child Protective Services Law 12/02/85 99-85-29
* 1986 Ch. 3140 Continuing Eligibility for Adoption Assistance 04/15/86 3140-86-02
Ch. 3490 Law Enforcement Officials as Perpetrators of Suspected Child Abuse 07/15/86 3490-86-04
Ch. 3350 Screening Prospective Adoptive Parents Pursuant to Act 33 of 1985 09/02/86 3350-86-01
Ch. 3140 Title IV-E Elig. Issues 09/18/86 3140-86-05
* 1987 Ch. 3490 Implementation of Child Protective Svc. Policies Relating to Alleged Medical Neglect of Disabled Infants 05/01/87 3490-87-01
Ch. 3170 Fin. Part. in Costs of Co. Human Svc. Depts. 08/31/87 3140-87-02
3170-87-01
Ch. 3490 Sharing Child Abuse Info Among DPW Offices 09/01/87 3490-87-03
* 1987 Ch. 3140 Personal Incident Costs 10/01/87 3140-87-05
Ch. 3130 Child Placements with Emergency Caretakers 10/15/87 3130-87-07
* 1989 Ch. 3350
Ch. 3490
Adoption Record Disclosure Definition of Founded Report of Child Abuse 06/06/89
06/08/89
3350-89-01
3490-8901
* 1992 Ch. 3040 Establishing Waiting List Service Priorities 06/27/92 3040-92-01
* 1994 Ch. 3130 County Children and Youth Agency Responsibility for Juveniles in Police Custory 03/19/94 3130-93-02
Ch. 3270 Overpopulation of Indoor 07/30/94 3001-94-01
Ch. 3280 Child Care Space
* 1995 Ch. 3040 Application in County of Residence for the Subsidized Child Day Care Program 10/30/95 3040-95-01
Ch. 3270
Ch. 3280
Ch. 3290
Certified Childcare Professiona Credential 11/01/95 3001-95-01
* 1996 Ch. 3040 Subsidized Child Day Care Number of Days of Enrollment for Service 07/06/96 3040-96-01
Ch. 3001 Day Care - Supervision of Children 3001-96-01
Ch. 3001 Day Care - Posting DPW Inspection Summaries 3001-96-02
Ch. 3001 Day Care - Inaccessibility of Above Grounhd Swimming Pools 3001-96-03
Ch. 3001 Day Care - Departmental Access to Facility Premises 3001-96-04

GUIDANCE MANUALS:

Update of Policies and Procedures for Juveniles in Detention

96-97 Title IV-E Independent Living Program Guidelines and Application Process

Act 151 Amendments

Clearance Statements for School Employees

Certification and Training for Children and Youth Workers

Maximization of the Office of Children, Youth and Families' Grant Funds

Office of Children, Youth and Families Bulletin Board System

Adoption and Foster Care Reporting System

Title IV-A EA Fiscal Procedures/EA Delinquency Prohibition

FY 97-98 County Children and Youth Needs-Based Plan and FY 96-97 Implementation Plan Instructions

Education Portions of ''Non-Educational'' Residential Placements

Federal Regulations Affecting Children's Eligibility for Supplemental Security Income (SSI) Benefits

Children Living on Their Own:  Referrals from School Districts

Title IV-E Placement Maintenance and Adoption Assistance Invoicing

Distribution of OCYF Children and Youth Survey and Evaluation Manual

Indirect Costs Guidelines for County Children and Youth Agencies

Multiethnic Placement Act of 1994:  Procedures to Implement

Statewide Adoption Network (SWAN) Policies and Procedures

Continuity of Health Care for Children in the Custody of County Children and Youth Agencies

Emergency Assistance Initiative - County Child Welfare Services

Needs-Based Plan and Fourth Quarter Invoice Submission

Supreme Court Decision A.Y. v. Department of Public Welfare and Allegheny County Children and Youth

Amendments to the Child Protective Services Law that became effective July 1, 1995

Family to Family Restructuring Foster Care Initiative Grants

Revised Waiver Procedure for Regulations Governing Children and Youth Social Service Programs

Request for Medical Assistance Benefits for Juveniles Placed in County Juvenile Detention Centers

EPSDT Protocol for Children in Placement

Consent to EPSDT Child Screening

County Children and Youth Program Title XX and Title IV-B Procedures

Random Moment Time Study/Federal Funding Components

Surveying and Evaluating Satellite Offices of Private Foster Care and Adoption Agencies

Compliance with the Conflict of Interest Provisions of Chapter 3680 - Administration of Private Children and Youth Social Service Agencies

Notice to Implement Maher vs. White Court Opinion - Civil Action No. 90-96-74

Medical Assistance for Children

Automatic MA Enrollment for Children Placed by County Children and Youth Agencies and Juvenile Probation Officers

Planning Permanent Families for Children Residing in Mental Retardation Residential Facilities

County Children and Youth Agency Responsibility for Juveniles in Police Custody

Audit Clause Language for Use in All County Child Welfare Service Provider Contracts

Interagency and Intergovernmental Agreements

Coordination of Child Support Collections Between County Children and Youth Agencies and County Domestic Relations Sections

Transmittal of Regulations Amending Chapter 3130 Administration of County Children and Youth Social Service Programs

County Claiming for Child Welfare Training Costs

Services for Children in Foster Family Care Who are Placed Out-of-County

Mother/Infant Foster Care - Title IV-E

Statements of Policy - Amendments to Chapter 3130 Due Process Protections for Parents and Children

Title IV-D Collections/Title IV-E Invoicing

Intercountry and Independent Interstate Adoptions

Submission of Title IV-E Invoices and Quarterly Expenditure Reports

COBRA (P.L. 99-272) Changes to Title IV-E Adoption Assistance and Placement Maintenance Costs Incident to Special Needs Adoption

Screening Student Interns

Status of OCYF Regulations

Early Intervention Services and Referrals by County Children and Youth Agencies for Handicapped or ''At Risk'' Preschool Children

County Children and Youth Advisory Committee Guidelines

Indirect Costs Under the County Costs Allocations Plan Guidelines

Reporting Unusual Incidents at Facilities and Agencies Licensed or Approved by the Office of Children, Youth and Families

Changed Procedure for Conducting MA Eligibility Redeterminations for Children Not Receiving Title IV-E Benefits

Interstate Compact on the Placement of Children

Reporting of Indirect Costs - County Children and Youth Services

Interstate Compact on Juveniles

Instruction for Completing the Revised Child Protective Services Investigation Report

PA Adoption Cooperative Exchange Standard Operating Procedures Manual

Jurisdiction of Office of Hearing and Appeals in Family Service Plans Cases

Model Case Plan Forms and Instructions

Revision to Child Placement Registration Index

Application of Chapter 3700 Regulations When Relatives Provide Substitute Family Care

Implementation of Allowable Costs for Title IV-E Placement Maintenance and Adoption Assistance Program

Audit Requirements for the County Children and Youth Audit Reports

Description of the PA Children and Youth Information System

3130.31(4) Case Management Responsibilities When a Report of Suspected Child Abuse is Received Involving a Case Already Accepted for Service

Clarification of Eligibility Requirements Re:  Adjudicated Delinquent Youth Under Title IV-E Placement Maintenance Program

3140.203(2), 3140.203(b)(6) and 3140.204(d) Adjustment to Adoption Assistance (Subsidy) Agreements

Issuance of OCYF Complaint Policy Procedures

Notice of Right to Appeal for Spanish Speaking Clients

Eligibility Determination Procedures for Placement Maintenance, Adoption Assistance, Medical Assistance

Release of Inspection/Monitoring Reports

Guidelines for Approving Foster Families to Have More than Six Children in a Home

Contracts for the administration of the Local Management Agencies

Local Management Agency Policy and Procedures Manual

''Dear Contractor Letters'' - a series of letters providing contract clarifications for subsidized child day care

INTERNAL GUIDELINES:

Children and Youth Survey and Evaluation manual

Needs-Based Plans and Budgets:  A Guide to Program Decisions

Child Death Review Policy and Procedures

Children and Youth System Policy and Procedures Manual:  Accessing Mental Health Services Provided in a Residential Treatment Facility

A Guide to Foster Parenting

Application of Child Day Care Service Regulations 10/21/94, Class I Bulletin, 00-94-10

Procedures for the Regulation of Child Day Care Facilities 2/13/95, Class I Bulletin, 00-95-03

Waivers of Child Day Care Service Regulations 7/3/95, Class I Bulletin, 00-95-07

Youth Development Center/Youth Forestry Camp Policy Manual

Office of Mental Health/Mental Retardation - Contact:  Kim Krill - 717-787-3504 & Matt Jones 717-783-5058

POLICY STATEMENTS:

CodeDateBulletin
YearCitationSubjectIssuedNumber
1981 Ch. 4000 Procedures for Charging & Collecting of Tuition Expenses for School-Age Residents in MR & MH Residential Facilities 09/02/81 199-81-01
* 1982 Ch. 4000 Respon. for Collection of Tuition Exp. Under Act 199 or 1980 for Out-of-State Residents 03/17/82 199-82-01
Ch. 4000 Notice of Assessments (Joint MH/MR Bulletin) 04/16/82 99-82-15
* 1985 Ch. 4000 County Indirect Cost Allocation Plan Guideline Update--Maintenance In Lieu of Rent as a Direct Cost (Joint MH/MR Bulletin) 8/22/85 99-85-17
* 1986 Ch. 6000 Procedures for Review of Service Eligibility and Termination Decisions 01/17/86 99-86-01
* 1987 Ch. 4305 Community MH/MR Liability 05/21/87 4305-87-2
* 1988 Ch. 4305 Quarterly Liability Summaries 01/29/88 4305-88-01
* 1995 Ch. 4000 Room and Board Payments for Mental Health Only Children in Residential Facilities Which Are Not JCAHO Accredited04/03/95 4000-95-01

Office of Mental Health - Contact:  Kim Krill (717) 787-3504

POLICY STATEMENTS:

CodeDateBulletin
YearCitationSubjectIssuedNumber
* 1981 Ch. 5001 Expiration of 4th Provisional Cert. of Compliance 12/15/83 99-83-49
* 1984 Ch. 5250 Guidelines for Delivery of MH Forensic Svs. to Persons in Co. Jails & Persons on Prob. or Parole 08/27/84 99-84-38
* 1985 Ch. 4210 Readmission from Community Placement Within 30 Days of Discharge 05/30/85 99-85-21
Ch. 5001 Administration of Psychotropic Medication to Protecting Patients 03/11/85 99-85-10
* 1986 Ch. 5001 Implementation of Act 33 of 198503/19/86 99-86-11
Ch. 5100 Involuntary Outpatient Commitment 05/08/86 99-86-14
* 1987 Ch. 4210 Dis. Plan. Response. for SMH Child/Adoles. Prog. & Co. MH/MR Program 01/16/87 99-87-10
Ch. 5100 Guidelines for Assessing & Documenting the Dangerousness of Mentally Ill Adults 01/16/87 99-87-07
Ch. 5100 Not. of Grievance & Appeal Proc. Involuntary Outpatient Commitment 09/08/87 99-87-23
* 1993 Ch. 5221 Intensive Case Management Record Requirements 09/21/93 5221-93-01

POLICY STATEMENTS:

Office of Mental Retardation - Contact:  Matt Jones (717) 783-5058

CodeDateBulletin
YearCitationSubjectIssuedNumber
* 1981 Ch. 6000 Policies and Procedures Governing Admissions, Commitment, Transfers, and Discharges at State-Operated Mental Retardation Facilities12/01/81 99-81-51
* 1982 Ch. 6000 OMR Guidelines to Co. for Client Info with OVR 11/22/82 99-82-33
* 1983 Ch. 6000 Level of Care Documentation 03/23/83 42-456.600- 83-01
Ch. 6000 DPW Policy/Support Svcs for Persons with MR and Their Families 10/14/83 99-83-24
* 1984 Ch. 6000 Therapeutic Leave Gdlines for 2176 Waiver Facilities & State/Non-State ICFs/MR 08/01/84 99-84-08
Ch. 6000 Inspection of Care Process Facility Documentation 08/30/84 42.456.1-84-01
Ch. 6000 Community Residential Program Slot & Funding Adj. 12/27/84 99-84-20
Ch. 6000 Supplement & Amendment to DPW Policy on Support Svcs for Persons with MR and Their Families 12/27/84 99-84-21
* 1985 Ch. 6000 Beneficiary Choice Under 2176 Waiver Prg. 02/06/85 99-85-02
Ch. 6000 Assessment & Elig. Procedures for Persons in the 2176 Waiver Prg. 04/01/85 99-85-04
* 1986 Ch. 6000 Need for ICF/MR Level of Care 12/31/86 99-86-11
* 1987 Ch. 6000 Revised Fair Hearing Proc. Related to Svcs. Under 2176 Waiver Prog. 06/10/87 99-87-08
Ch. 6000 Doc. Requirements-Waiver Requests Increases for Worker's Comp. Costs 09/25/87 99-87-15
Ch. 6000 Submission of Cost Rpts (MA-11s) to OMR 10/09/87 99-87-16
Ch. 6000 Conversion of Comm. Res. MR Facilities 10/23/87 99-87-17
Ch. 6000 DPW Reimbursement Guide. Hepatitis B in Comm. MR Fac. 11/25/87 99-87-06
* 1988 Ch. 6000 Mandatory Child Abuse and Criminal History Clearances 05/31/88 6000-88-02
Ch. 6000 Preventing, Managing and Reporting Unusual Incidents and Deaths 08/01/88 6000-88-04
Ch. 6000 Licensing Policy and Procedure Manual 08/30/88 6000-88-03
Ch. 6000 Administration and Management of Client Funds 10/05/88 6000-88-08
* 1989 Ch. 6000 Guidelines for Enhancing and Conducting Direct and Independent Assessment 10/16/89 6000-89-01
Ch. 6000 Public Law 99-457, Part H, Adoption of the 14 Components as Policy 08/10/89 6000-89-02
* 1990 Ch. 6000 Provider Agreements Under the 2176 09/18/90 6000-90-04
Ch. 6000 Supplemental Grant Agreement for the 2176 Waiver 10/05/90 6000-90-03
Ch. 6000 Family-Driven Family Support Services 12/12/90 6000-90-01
Ch. 6000 Support for Independent Living 12/12/90 6000-90-02
Ch. 6000 Therapy and Other Specialized Services 12/18/90 6000-90-05
Ch. 6000 Policy on Employment for Persons with Mental Retardation 12/26/90 6000-90-06
* 1991 *CH. 4225 SCREENING, EVALUATION AND ELIGIBILITY FOR INFANTS AND TODDLERS 06/20/91 4225-91-05
Ch. 6000 County Fiscal Management for the 2176 Waiver 08/12/91 6000-91-01
Ch. 4000 Services for Children in Foster Family Care Who Are Placed Out-of-County 11/22/91 4000-91-01
* 1995 Ch. 6600 Medications Administration Training for Intermediate Care Facilities for the Mentally Retarded 09/05/95 6600-95-01
* 1996 Ch. 6000 Criteria for Approval of New Intermediate Care Facilities for People with Mental Retardation 04/06/96 6000-96-01
* 1996 Ch. 6000 Procedures for Funding Reserved Hospital and Leave Days Under 2176 Waiver 04/15/96 6000-96-02

GUIDANCE MANUALS:

Work Incentives for SSI and 2176 Waiver Recipients

Obtaining Criminal Clearances on Prospective Employees

Applicability of Appropriate Life Safety Codes

CRF Reporting - Revised Procedures for 2176 Waiver Recipients

Substitute Decision-Making for Medical Treatment

Adult Day Services Performance Guidelines for Counties

Residential Data System Instructional Manual

Correction to Residential Data System Instructional Manual

Positive Approaches

Licensing Policies and Procedures for ICFs/MR

Applicability of OMB Circular A-133 for Non-State ICFs/MR

Information on Public Law 102-119 Reauthorization of the Individuals with Disabilities Education Act

Issuance of Audit Guidelines for Non-State Operated ICFs/MR County Responsibilities for Waiver Case Management

County Responsibilities for Waiver Funded Habilitation in a Private Home

Supporting People in the Community

Amendments to Licensing Policy and Procedure Manual

At-Risk Definition for Infants and Toddlers

Definition and County Responsibility of Surrogate Parent for Infants and Toddlers

Amendments to Licensing Policy and Procedure Manual

Licensing Weighting System for Community Homes for Individuals with Mental Retardation

Licensing Weighting System for Family Living Homes

Early Intervention Program Issues for Children Who Are Deaf or Hard of Hearing

Community Resource Development in Family Support Services Projects

Targeted Service Management and Third Party Liability

Targeted Service Management Technical Assistance Packet

Movement of Funds in ICFs/MR

Definition and Procedures for Infants and Toddlers with Developmental Delays

Early Intervention Services for Infants and Toddlers

Early Intervention Medical Assistance Eligible Service Coordination

Targeted Service Management and 180-Days Invoice Exceptions

Early Intervention Reporting System Roles and Responsibility

Payment for Sign Language Interpreters

Assessments:  Lifetime Medical Histories

Targeted Service Management Handbook

Facilitated Communication - Best Practices and Guidelines

Site Visits and Access to Records by Pennsylvania Protection and Advocacy, Inc.

Educational and Vocational Training in ICFs/MR

Screening, Evaluation and Assessment for Infants and Toddlers

Early Intervention Principles

Individualized Family Service Plan

Licensing Inspection Instrument for Family Living Homes Regulations

Licensing Inspection Instrument for Community Homes Regulations

Licensing Inspection Instrument for Adult Training Facilities Regulations

Licensing Inspection Instrument for Vocational Facilities Regulations

Coordination of Vocational Training and Supported Employment Under the 2176 Waiver

Early Intervention Due Process System

[Continued on next Web Page]



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