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PA Bulletin, Doc. No. 99-2156



Retention of an Aerial Photogrammetric Mapping Firm for an Open End Contract

[29 Pa.B. 6391]


Reference No. 3-123

   The Turnpike Commission (Commission) will retain one aerial photogrammetric mapping firm for an Open End Contract to provide analytical aerial triangulation, digital and conventional map compilation, cross section readout and conventional map drafting services. The work to be performed on each specific project may include any or all of the above phases of work on various projects located throughout the entire length of the Turnpike System. The Commission will provide mapping control. The contract will be for a maximum cost of $750,000, or for a period of 3 years, whichever occurs first.

   The photogrammetric mapping work must be performed in accordance with the requirements of applicable sections of the ''Specifications For Aerial Photography, Field Control Surveys, and Topographic Mapping'' contained in Form 442, Department of Transportation, Bureau of Design Specifications For Consultant Engineering Agreements and/or the ''Surveying And Mapping Manual,'' Publication 122M, Department of Transportation, Bureau of Design as directed by the Commission. The services will encompass a wide range of design related mapping efforts with the possibility of several different types of projects being mapped under short completion schedules.

   The firm may be required to: provide digital data in AutoCAD, DXF, ARC/INFO and Microstation formats; provide topographic mapping, GIS data, digital orthophoto mapping; provide low altitude photography for high accuracy aerial surveys; provide DTM and DEM collection; and Light Detection and Ranging (LIDAR) mapping.

   The firm will provide analytically determined supplemental mapping control points meeting Commission specifications and a captured points file of existing roadway centerline in ASCII format. Map compilation may be in digital format with drafting by automated processes. Translation capability to other CADD systems will be required.

   The following factors will be considered by the Commission during the evaluation of the firms submitting Letters of Interest for this project:

   a.  Specialized experience and technical competence of prime consultant and subconsultants. Firms should have prior experience in large-scale photogrammetric mapping, low altitude photography for high accuracy aerial surveys for highway design and LIDAR mapping.

   b.  Past record of performance with respect to cost control, work quality, ability to meet schedules and previous experience on similar projects. The consultant should identify similar projects that have been completed by that firm as the prime, the magnitude of the project, and the client.

   c.  The specific experience and number of individuals who constitute the firm. Firms should have sufficient qualified permanent full-time personnel to complete mapping work assignments with short delivery schedules utilizing current state-of-the-art photogrammetric instruments, equipment and software.

   d.  Location of consultant's office where the work will be performed.

   e.  Workload of the prime consultant and subconsultants for all Department of Transportation and Turnpike Commission projects.

   f.  Other factors, if any, specific to the project.

   Address these items and any necessary further details in a brief yet comprehensive manner in the letter of interest.

   Direct inquiries to Thomas E. Farcht, Jr., PLS at (717) 939-9551, Ext. 5761; or by e-mail at

General Requirements and Information

   Firms interested in providing the above work and services are invited to submit a Letter of Interest with the required information. The Letters of Interest must include the following:

   One page transmittal letter clearly identifying the project reference number, brief description of the project from the advertisement, the firm's Federal identification number, the firm's legal name, contact person or project manager, address of corporate office and project office. (If the firm has multiple offices, the location of the office performing the work must be identified)

   Three page expression of interest in the advertised project. Each firm should demonstrate their ability to perform the specific requirements indicated for this project and provide explanation that the firm has successfully completed similar type projects of the same magnitude.

   An organization chart for the Project, identifying key personnel and any subconsultants and their roles. Any deviation from the subconsultant's listed in the letter of interest will require written approval from the Commission.

   Tabulation of workload for the prime consultant and all subconsultants for all Department of Transportation and Turnpike Commission projects.

   A copy of the Annual Qualification Package submitted to the Department of Transportation for the current year that is in the same District as this project or one that is best suited for this project.

   The Annual Qualification Package should contain at a minimum, the following information for the prime consultant and all subconsultants which should be attached to the back of the letter of interest (subs to follow primes):

   Standard Form (SF) 254--Architect-Engineer and Related Services Questionnaire in is entirety, not more than 1 year old as of the date of the advertisement.

   Resumes of key personnel expected to be involved in the project. (limit to one 8 1/2 x 11 page, one side, per person). Only resumes of key personnel should be included.

   Copy of the firm's registration to do business in the Commonwealth as provided by the Department of State for firms with out-of-State headquarters or corporations not incorporated in Pennsylvania.

   A copy of the Department's DBE/WBE Certification, if applicable.

   If a Joint Venture responds to a project advertisement, the Commission will not accept separate letters of interest from joint venture constituents. A firm will not be permitted to submit a letter of interest on more than one joint venture for the same project reference number. Also, a firm that responds to a project as a prime may not be included as a designated subconsultant to another firm that responds to the same project advertisement. This does not preclude a firm from being set forth as a designated subconsultant to more than one prime consultant responding to the project advertisement.

   Firms interested in performing the above services are invited to submit a letter of interest and required information to Barry L. Troup, P.E., Assistant Chief Engineer for Design, at the Turnpike Commission Administration Building located at 176 Kost Road, Carlisle, PA 17013-9779 (parcel delivery address) (Mailing Address: P. O. Box 67676, Harrisburg, PA 17106-7676).

   The letter of interest and required information must be received by 12 p.m. (noon), Friday, January 7, 2000. Any letters of interest received after this date and time will be time-stamped and returned.

   Based on an evaluation of acceptable letters of interest received in response to this solicitation, one firm will be selected for this project. The order of preference will be established for the purpose of negotiating an agreement with the highest ranked firm established by the Technical Review Committee and approved by the Selection Committee. Technical Proposals or Requests for Proposals will not be requested prior to selection.

   The Commission reserves the right to reject all letters of interest, to cancel solicitation requested under this notice, and/or to re-advertise solicitation for the work and services.


[Pa.B. Doc. No. 99-2156. Filed for public inspection December 17, 1999, 9:00 a.m.]

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