NOTICES
Retention of an Engineering Firm
[26 Pa.B. 3651]
Project Reference No. FDC-500-207 The Department of Conservation and Natural Resources will retain an engineering firm for an open-end contract for various engineering, environmental and geological services on various bridge projects located on State forest land in Pennsylvania. The contract will be for a 12-month period with four 12-month extensions possible. Projects will be assigned on an as-needed basis.
Letters of interest for this project will only be accepted from individuals or firms or corporations duly authorized to engage in the practice of engineering. If an individual, firm or corporation not authorized to engage in the practice of engineering desires to submit a letter of interest, said individual, firm or corporation may do so as part of a joint venture with an individual, firm or corporation which is permitted under State law to engage in the practice of engineering.
The services may encompass a wide range of design and environmental efforts with the possibility of several different types of projects being designed under short completion schedules. The anticipated types of projects may include, but are not limited to, bridge replacements (single and multi-span), bridge rehabilitation, bridge approach work, minor location studies and CADD services.
Areas of environmental study associated with these projects may include, but are not limited to, wetlands, soil, geology, DEP Chapter 105, and Corps of Engineers 404 permits. The environmental studies will be conducted in accordance with accepted analysis techniques and methodologies.
The selected firm may be required to perform any or all of the following in order to ensure a complete environmental investigation has been performed: provide all necessary environmental services, material and equipment necessary to collect, analyze and organize data, assess impacts, prepare reports and design mitigation plans. The reports and other graphic material to be prepared may include, but are not limited to, plans of study, meeting minutes, preparation of permit application documents, mitigation plans and reports, and wetland and floodplain findings.
The engineering firm may be required to perform any or all of the following duties: attend site visits; prepare minutes; perform necessary field surveys; plot topography and cross sections; develop erosion control details and narrative; prepare type, size and location report; prepare construction drawings, specifications and estimates; procure core borings; provide soil and foundation engineering report; investigate utility involvement; and evaluate alternatives using benefit/cost analysis.
The services shall include, but not be limited to, a preliminary meeting in the Bureau of Facility Design and Construction, 8th Floor, Rachel Carson State Office Building, 400 Market Street, Harrisburg, for this project. The contract shall be based on the hours of service and qualifying expenses not exceeding the contract amount. The design work will be reviewed by the engineering staff of the Bureau of Facility Design and Construction, and when acceptable, approved by same staff.
Commitment to Enhance Socially/Economically Restricted Businesses (SERB).
The Commonwealth of Pennsylvania strongly encourages the submission of proposals by SERBs.
To achieve the objective of enhancing SERB participation, the Commonwealth has established SERB utilization as a selection criteria in the evaluation process.
The Bureau of Contract Administration and Business Development (BCABD), Department of General Services, will evaluate the aforementioned criteria and will assign a point value to be considered within the overall RFP total point tabulation.
Proposals submitted by individuals claiming SERB status or proposals submitted by individuals reflecting joint venture and subcontracting opportunities with SERBs must submit documentation verifying their claim.
SERBs are businesses whose economic growth and development has been restricted based on social and economic bias. Such businesses are BCABD certified minority and women owned businesses and certain restricted businesses whose development has been impeded because their primary or headquarter facility is physically located in an area designated by the Commonwealth as being in an enterprise zone. Businesses will not be considered socially/economically restricted if one of the conditions listed exists:
1. The business has gross revenues exceeding $4,000 annually.
2. The concentration of an industry is such that more than 50% of the market is controlled by the same type of SERB (Minority Business Enterprise (MBE) Women Business Enterprise (WBE)) or businesses within designated enterprise zones.
Proposers not considered to be socially/economically restricted businesses seeking to identify such businesses for joint venture and subcontracting opportunities are encouraged to contact the: Department of General Services, Bureau of Contract Administration & Business Development, Room 502, North Office Building, Harrisburg, PA 17125, Phone: (717) 787-7380, FAX: (717) 787-7052.
SERB Information
SERBs are encouraged to participate as prime proposers. SERBs qualifying as an MBE/WBE must provide their BCABD certificate number. SERBs qualifying as a result of being located in a designated enterprise zone must provide proof of this status.
Proposers not considered to be SERBs must describe, in narrative form, their company's approach to enhance SERB utilization on a professional level in the implementation of this proposal.
The following options will be considered as part of the final criteria for selection:
Priority Rank 1. Proposals submitted by SERBs.
Priority Rank 2. Proposals submitted from a joint venture with a Commonwealth approved SERB as a joint venture partner.
Priority Rank 3. Proposals submitted with subcontracting commitments to SERBs.
Each proposal will be rated for its approach to enhancing the utilization of SERB. The optional approach used will be evaluated with option number 1 receiving the greatest value and the succeeding options receiving a value in accordance with the above-listed priority ranking.
The percent designated for SERB Commitment should be placed in a separate sealed envelope and stapled to the SERB section of the proposal. Contractor proposals should also include the SERB value in the Cost and Price Analysis section of the proposal. The applicable items shown in the Cost and Price Analysis section should also be used to prepare and detail the proposed SERB Commitment value including, if applicable, fiscal year breakdown. The selected contractor's SERB Commitment amount will be included as a contractual obligation when a contract is entered into.
General Requirements and Information Firms interested in performing the required services for this project are invited to submit letters of interest to Eugene J. Comoss, P.E., Director, Bureau of Facility Design and Construction, Rachel Carson State Office Building, 8th Floor, 400 Market Street, P. O. Box 8451, Harrisburg, PA 17105-8451.
Each letter of interest must include the firm's Federal identification number and the project reference number. The letter of interest shall also include a description of the firm's three most recently completed projects similar to the project being proposed. The description shall include the client, contact person and phone number, the estimated or actual construction cost of the portion of the work which the firm designed, the project manager and the names of all personnel who made major contributions to the project.
A standard current revised 1996 DGS Form 150-S must accompany the letter of interest and shall indicate the individual in charge. A standard current revised 1996 DGS Form 150 must also accompany the letter of interest. Additional information pertinent to the firm's qualifications to do the work of this contract may be included.
General Requirements
A cost proposal shall be submitted in a separate sealed envelope, clearly marked. The proposal shall include a listing of anticipated project personnel, payroll classification of each employe, direct hourly rates, overhead rate, total costs, net fee (profit) and total price.
All direct costs of services performed by others shall be broken down using the same criteria as above. This information shall be all inclusive to cover all 5 years of the contract.
Direct costs other than payroll, such as travel and subsistence, shall be based on the current state rates. Miscellaneous expenses such as copies, prints, sepias, postage and film shall be reimbursed at cost upon approval by the Department.
The following factors will be considered during the evaluation of the firm's letter of interest:
Criteria evaluated by the Technical review will include:
1. Professional's understanding of the problem as demonstrated in letter of interest.
2. Qualifications of firm.
3. Professional personnel in firm.
4. Soundness of approach as demonstrated in letter of interest.
5. Geographic proximity of the professional to the facility or study area.
6. Available manpower to perform the services required.
7. SERB participation. (Evaluated by DGS)
8. Cost.
Each proposer shall relate their proposal to the above criteria.
Six copies of the letter of interest and the required forms must be received no later than 4 p.m. on August 27, 1996. The six copies shall be submitted in six complete sets that shall be spiral bound or in folders or secured by binder clips. The assignment and services will be made to one of the firms responding to this notice. However, the Department reserves the right to reject all letters of interest submitted, cancel the solicitation requested under this notice, and/or re-advertise solicitation for this service.
The Department will not offer a debriefing session to the unsuccessful firms. The Department disclaims any liability whatsoever to its review of the proposal submitted and in formulating a recommendation for selections. Recommendations made by the Department shall be final.
JOHN C. OLIVER,
Secretary
[Pa.B. Doc. No. 96-1258. Filed for public inspection August 2, 1996, 9:00 a.m.]
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