NOTICES
Retention of Engineering Firms from Annual Letter of Interest
[28 Pa.B. 4681]
Cameron, Centre, Clearfield, Clinton, Elk, Juniata, McKean, Mifflin and Potter Counties
Project Reference No. 02ANLOI9801The Department of Transportation requests Letters of Interest from firms who wish to be considered for engineering services during calendar years 1998 and 1999 on projects located in District 2-0, that is Cameron, Centre, Clearfield, Clinton, Elk, Juniata, McKean, Mifflin, and Potter Counties. The anticipated types of projects to be assigned from Letters of Interest received in response to this advertisement include but are not limited to: maintenance betterment projects, overlay projects, non-complex enhancement projects, non-complex structure replacements or rehabilitation projects, minor roadway relocations with minimal right-of-way involvement, slide and subsidence correction projects.
When the need for a Consultant is identified, the District Consultant Shortlist Committee will review all Letters of Interest on file and establish a shortlist of a minimum of three firms for further consideration. The shortlisted firms will be given a written project scope of work at which time they may select sub-consultants, if required, to provide additional technical expertise for the project. The shortlisted firms will submit, to the Department, technical proposals for evaluation and ranking for the purpose of negotiating an agreement. All Letters of Interest will be kept on file until December 31, 1999. There is no Disadvantaged Business Enterprise (DBE) requirement for this advertisement. However, individual projects may have a DBE goal that would (if prime is not a DBE/WBE) require a shortlisted firm to add a DBE/WBE firm to the specific project team.
The following factors, as a minimum, will be considered by the Department during the evaluation of the firms submitting Letters of Interest:
a. Experience and technical competence of firm to provide the primary engineering services required for the project. Only primary work tasks will be considered when shortlisting. Auxiliary work tasks, such as environmental, geotechnical, and survey services will be evaluated at the technical proposal stage after the shortlisted Firm has had the opportunity to add subconsultants.
b. The size of the firm.
c. Available staffing for the assignment and the ability to meet the Department's needs.
d. Past record of performance with respect to cost control, work quality, and ability to meet schedules on similar projects.
e. Location of the Firm with respect to the project.
For certain projects, preference will be given to small firms. A small firm is defined as having less than one hundred people employed. Submissions are encouraged from small engineering firms, women owned business firms, disadvantaged business firms, and other engineering firms who have not previously worked for the Department.
Questions concerning the requirements for this Letter of Interest should be directed to Vasco A. Ordonez, P.E., District 2-0, at (814) 765-0439.
General Requirements and Information Firms interested in providing the above work and services are invited to submit two copies of a Letter of Interest to:
Mr. George M. Khoury, P.E., District Engineer, District 2-0, 1924-30 Daisy Street, P. O. Box 342, Clearfield, PA 16830.
The Letter of Interest may be submitted at any time but only those Letters of Interest that are on file when a project Shortlist Committee convenes will be considered for that project. At any time a firm may submit an updated Letter of Interest to reflect a change in staffing, workload, or other factors which may affect their overall qualifications and capabilities. Only the most recent Letter of Interest will be retained for consideration. The Department will not convene the first Shortlist Committee to evaluate Letters of Interest received from this advertisement until a minimum of 23 days after the date of this advertisement.
If an individual, firm, or corporation not authorized to engage in the practice of engineering desires to submit a Letter of Interest, said individual, firm, or corporation may do so as part of a Joint Venture with an individual, firm, or corporate which is permitted under the state law to engage in the practice of engineering.
Each Letter of Interest should include the following information and the information should be packaged in the following order:
1. Transmittal Letter (Maximum of two (2) 8 1/2" × 11" typed pages, one side)
The subject heading of the transmittal letter must include Project Reference Number 02ANLOI9801, the firm's legal name, fictitious name (if applicable), and the firm's federal identification number. The body of the transmittal letter must include the names and Professional Engineer License Number of individuals who are directing heads or employees of the firm who have responsible charge of the firm's engineering activities, and whose names and seals shall be stamped on all plans specifications plats, and reports issued by the firm.
2. Standard Form 254, ''Architect-Engineer for Related Services Questionnaire''
A Standard Form 254, not more than three (3) months old as of the date of this advertisement, must be included. Do not include a Form 254 for any sub-consultants.
3. Registration To Do Business
Firms with out-of-state headquarters or corporations not incorporated in Pennsylvania must include, with each Letter of Interest, a copy of their registration to do business in the Commonwealth as provided by the Department of State. Firms who are not registered to do business in Pennsylvania at the time of this advertisement must document that they have applied for registration to the Department of State, Corporation Bureau. The telephone number for the Corporation Bureau is (717) 787-1057 or (717) 787-2004.
4. Overhead Rate (one page)
A single page summary must indicate the Firm's latest audited overhead rate developed in accordance with Federal Acquisition Regulations (FAR). If a FAR rate is not available, the latest rate available from a Certified Public Accountant must be indicated. New firms should indicate how long the firm has been in existence and when an audited overhead rate would be available.
5. Additional Information
Additional information, not to exceed four (4) one sided 8 1/2" × 11" pages or two (2) double sided 8 1/2" × 11" pages may be included at the discretion of the submitting firm.
Any information included in a letter of Interest, other than the above-stipulated information, will be discarded before the Department evaluates the Letter of Interest.
The assignments of the agreements for the above advertisement will be made to one of the firms who submitted an acceptable Letter of Interest in response to the project advertisement. The assignments will be made based on the Department's evaluation of the firm's qualification and capabilities. The Department reserves the right to reject all letters submitted, to cancel the solicitations requested under this Notice, and/or to readvertise solicitation for the work and services.
BRADLEY L. MALLORY,
Secretary
[Pa.B. Doc. No. 98-1501. Filed for public inspection September 11, 1998, 9:00 a.m.]
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