NOTICES
Retention of Engineering Firms
[28 Pa.B. 5436]
Indiana County
Project Reference No. 08430AG2255 The Department of Transportation will retain a firm to provide assistance in the acquisition of right-of-way for the construction of State Route 0119, Section 480, ''Homer City South'', in Indiana County. The project consists of approximately 155 claims, including 37 residential, 9 business and 1 community (church) relocations.
The Department will establish an order of ranking of a minimum of three (3) firms for the purpose of negotiating an Engineering Agreement based on the Department's evaluation of the acceptable letters of interest received in response to this solicitation. The ranking will be established directly from the letters of interest. Technical proposals will not be requested prior to the establishment of the ranking.
The selected firm will be required to provide the professional right-of-way acquisition services necessary to clear the right-of-way for this project. These services include developing a relocation assistance plan which identifies problem situations; relocation assistance; negotiations; appraisal services (no appraisal reports); title services; settlement/closing services; property management; and other services as required.
The selected firm will be required to coordinate all work through the Department's designated representative. All acquisition will be accomplished in compliance with Federal and State regulations, including but not limited to the Pennsylvania Eminent Domain Code; the State Highway Law and Pennsylvania Real Estate Law; the Housing Replacement Authorization Act; and the Uniform Relocation Assistance and Real Property Acquisition Policies Act.
The majority of the work and services will be required with twenty-four (24) months from the notice to proceed.
On-site office space will be required. Lodging for individuals assigned to this project for sixty (60) days or more will be limited to $790 per month. The allowance could include living space rental, furnishings, basic telephone service and utilities. No subsistence or to/from job mileage will be reimbursed for these individuals. Normal Department mileage/subsistence/lodging rates will apply to individuals assigned to this project for less than sixty (60) days.
The following factors, listed in order of importance, will be considered by the Department during the evaluation of the firms submitting letters of interest:
a. Ability to package and present the letter of interest in accordance with the ''General Requirements and Information'' section.
b. Staff experience.
c. Past performance.
d. Familiarity with Pennsylvania regulations.
e. Number of staff/titles available to work on project.
The District's copy of the Letter of Interest and required forms (see general requirements and information section) shall be sent to: Mr. Richard Hogg, P.E., District Engineer, Engineering District 10-0, Rt. 286, South, P. O. Box 429, Indiana, PA 15701.
Any technical questions concerning the requirements for this project should be directed to: Mr. Craig A. Chelednik, P.E., District 10-0, at (724) 357-2842.
Any questions concerning the submittal of the letter of interest can be directed to the Consultant Agreement Division at (717) 783-9309.
York County
Project Reference No. 08430AG2256 The Department of Transportation will retain an engineering firm to perform preliminary engineering, environmental studies, final design, consultation during construction and shop drawing review for S.R. 4028, Section 001, Siddonsburg Road Bridge in Carroll and Monaghan Townships, York County. The project includes roadway realignment, replacement of an existing structure, and safety improvements.
The required design services will include: field surveys; plotting of topography and cross-sections; pavement and drainage design; alignment studies; field views; safety review, Step 9 and value engineering submissions and meetings; traffic control plans; foundation design; structure design; erosion and sedimentation pollution control plans and narrative; utility and property involvement investigations; right-of-way plans; including preparation of viewers plans; preparation of environmental studies and documentation; interagency permits; wetland mitigation plans; construction plans, specifications and estimates; a project management plan; quality control plan; and transfer of electronic files.
The following factors, listed in order of importance, will be considered by the Department during the evaluation of the firms submitting letters of interest:
a. Ability to package and present the letter of interest in accordance with the ''General Requirements and Information'' section.
b. Use of micro-station CADD.
c. Specialized experience with Department criteria and technical competence of firm.
d. Development of a Quality Control Plan for this particular project to be submitted to the Department for approval.
e. Other factors, if any, specific to the project.
The District will announce the three (3) firms that have been shortlisted for further consideration at an open public meeting to be held at Engineering District 8-0, 2140 Herr Street, Harrisburg, PA 17103-1699, at 1:30 p.m. on December 2, 1998, Conference Room ''A''. Please specify a contact person, phone number and address in your letter of interest.
The goal for Disadvantaged Business Enterprise (DBE) participation in this Agreement shall be fifteen (15%) percent of the total contract price. Additional information concerning DBE participation in this Agreement is contained in the General Requirements and Information section after the advertised project(s).
The District's copy of the Letter of Interest and required forms (see general requirements and information section) shall be sent to: Mr. Barry G. Hoffman, P.E., District Engineer, District 8-0, 2140 Herr Street, Harrisburg, PA 17103-1699, Attention: Mr. Gregory J. Vaughn, Project Manager.
Any technical questions concerning the requirements for this project should be directed to: Mr. Gregory J. Vaughn, District 8-0, at (717) 783-5149.
Any questions concerning the submittal of the letter of interest can be directed to the Consultant Agreement Division at (717) 783-9309.
General Requirements and Information Firms interested in providing the above work and services are invited to submit two copies of a Letter of Interest are required information for each Project Reference Number for which the applicant wishes to be considered.
The first copy of the Letter of Interest and required information must be submitted to: Mr. Charles W. Allwein, P.E., Chief, Consultant Selection Committee, 7th Floor, Forum Place, 555 Walnut Street, P. O. Box 3060, Harrisburg, Pennsylvania 17105-3060
Note: The Zip Code for express Mailing is 17101-1900
The Letter of Interest and required information must be received within twenty (20) calendar days of this Notice. The Deadline for receipt of a Letter of Interest at the above address is 4:30 p.m. prevailing time of the twentieth day.
The second copy of the letter of interest and required information must be submitted to the appropriate District Engineer/Administrator or the Bureau Director as indicated in the individual advertisement. This copy must be postmarked or delivered on or before the deadline indicated above.
If an individual, firm, or corporation not authorized to engage in the practice of engineering desires to submit a Letter of Interest, said individual, firm, or corporation may do so as part of a Joint Venture with an individual, firm, or corporate which is permitted under the state law to engage in the practice of engineering.
If a Joint Venture responds to a project advertisement, the Department of Transportation will not accept separate Letters of Interest from the Joint Venture constituents. A firm will not be permitted to submit on more than one (1) Joint Venture for the same Project Reference Number. Also a firm that responds to a project as a prime may not be included as a designated subcontractor to another firm that responds as a prime to the project. Multiple responses under any of the foregoing situations will cause the rejection of all responses of the firm or firms involved. The above does not preclude a firm from being set forth as a designated subcontractor to more than one (1) prime responding to the project advertisement.
If a goal for Disadvantaged Business Enterprise (DBE) participation is established for an advertised project, firms expressing interest in the project must agree to ensure that Disadvantaged Business Enterprise (DBE) firms as defined in the Intermodal Surface Transportation Efficiency Act of 1991 and currently certified by the Department of Transportation shall have the maximum opportunity to participate in any subcontracting or furnishing supplies or services approved under Form 442, Section 1.10(a). The Act requires that firms owned and controlled by women (WBEs) be included, as a presumptive group, within the definition of Disadvantaged Business Enterprise (DBE). The goal for DBE participation shall be as stated in the individual project advertisement. Responding firms shall make good faith efforts to meet the DBE goal using DBEs (as they were defined prior to the act, WEBs or combinations thereof.
Proposing DBE firms must be certified at the time of submission of the Letter of Interest. If the selected firm fails to meet the established DBE participation goal, it shall be required to demonstrate its good faith efforts to attain the goal.
Responses are encouraged by small firms, Disadvantaged Business Enterprise (DBE) firms, and other firms who have not previously performed work for the Department of Transportation.
The Department requests that each Letter of Interest include the following information and that the information be packaged and presented in the order indicated below to facilitate the Department's review and evaluation.
The firm's ability and willingness to package and present the requested information in the above order to facilitate the Department's review and evaluation will be the first factor considered in the evaluation process.
1. Transmittal Letter (Maximum of two (2) 8 1/2" x 11" typed pages, one side)
2. A fact sheet that includes the project reference number for which the applicant wishes to be considered, the firm's legal name, fictitious name (if applicable), and the firm's federal identification number. If the project advertisement indicated the Department will retain an engineering firm for the project, the applicant should indicate on this fact sheet the names and Professional Engineer License Number of individuals who are directing heads or employees of the firm who have responsible charge of the firm's engineering activities, and whose names and seals shall be stamped on all plans, specifications, plats, and reports issued by the firm. If the project advertisement indicated the Department will retain an Land Surveying firm for the project, the applicant should indicate on this fact sheet the names and Professional Land Surveyor Registration Number of individuals who are directing heads or employees of the firm who have responsible charge of the firm's land surveying activities, and whose names and seals shall be stamped on all plans, plats, and reports issued by the firm.
3. Project Organizational Chart (one page, one side, maximum size 11" x 17")
This Chart should show key staff from the prime and each subconsultant and their area of responsibility.
4. Standard Form 255, ''Architect-Engineer and Related Services Questionnaire for Specific Project'' (one Form 255 for the project team)
The Standard Form 255 should be signed, dated, and filled out in its entirety, including Item No. 6 listing the proposed subconsultants and the type of work or service they will perform on the project.
Under Item 4 of this form, Column A must specify only the number of subconsultant personnel and Column B should specify only the number of prime consultant personnel to be assigned to work on this project reference number. Do not include the total personnel for either the subconsultant or prime consultant under Item 4 unless the total personnel are necessary to provide the required work and services.
The prime and each subconsultant should not include more than one page each for Items 10 and 11.
If a Disadvantaged Business Enterprise (DBE) goal is specified for the project, the DBE must be currently certified by the Department of Transportation, and the name of the DBE and the work to be performed must be indicated in Item No. 6. If a Woman Business Enterprise (WBE) firm is substituted for the DBE, the WBE firm must also be presently certified by the Department of Transportation and indicated in Item 6.
5. Standard Form 254, ''Architect-Engineer for Related Services Questionnaire''
A Standard Form 254, not more than one (1) year old as of the date of this advertisement, should accompany each Letter of Interest for the firm, each party to a Joint Venture, and for each subconsultant the firm or Joint Venture is proposing to use for the performance of professional services regardless of whether the subconsultant is an individual, a college professor, or a Company, unless an acceptable Standard Form 254 for the prime and each subconsultant/subcontractor is on file in both the Bureau of Design and the Engineering District Office or Central Office Bureau identified in the individual project advertisement.
These Forms should be assembled with the prime's form first, followed by the form for each subconsultant in the same order as the subconsultants appear in Item 6 of Standard Form 255.
6. Authorization Letters (if required)
If the advertisement requires a letter signed by individuals giving their approval to use their name in the Letter of Interest, the letters from proposed prime employees should be first, followed by subconsultant employees, in the same order as shown in Item 6 of Standard Form 255.
7. Registration To Do Business
Firms with out-of-state headquarters or corporations not incorporated in Pennsylvania must include, with each Letter of Interest, a copy of their registration to do business in the Commonwealth as provided by the Department of State. Firms who are not registered to do business in Pennsylvania at the time of this advertisement must document that they have applied for registration to the Department of State, Corporation Bureau. The telephone number for the Corporation Bureau is (717) 787-1057 or (717) 787-2004.
8. Overhead Rates (one page)
A single page summary should indicate the latest audited overhead rate developed in accordance with Federal Acquisition Regulations (FAR) for the prime consultant and each subconsultant. If a FAR rate is not available, the latest rate available from a Certified Public Accountant must be indicated. New firms should indicate how long the firm has been in existence and when an audited overhead rate would be available.
9. Additional Information
Additional information, not to exceed ten (10) one sided 8 1/2" x 11" pages or five (5) double sided 8 1/2" x 11" pages may be included at the discretion of the submitting firm.
Letters of Interest will be rejected for the following reasons:
1. Received after the cut-off time and date specified above.
2. Failure to identify a Department Certified Disadvantaged Business Enterprise (DBE) if a DBE participation goal is identified in the advertised project.
3. Failure to include a copy of the registration to do business in the Commonwealth, if applicable.
The assignment of the agreement/contract for the above advertisement(s) will be made to one of the firms who submitted an acceptable Letter of Interest in response to the project advertisement. The assignment will be made based on the Department's evaluation of the firm's qualification and capabilities. The Department reserves the right to reject all letters submitted, to cancel the solicitations requested under this Notice, and/or to readvertise solicitation for the work and services.
BRADLEY L. MALLORY,
Secretary
[Pa.B. Doc. No. 98-1764. Filed for public inspection October 23, 1998, 9:00 a.m.]
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