NOTICES
DEPARTMENT OF TRANSPORTATION
Retention of Engineering Firms
[28 Pa.B. 580]
Bucks County
Project Reference No. 08430AG2152The Department of Transportation will retain an engineering firm to provide supplementary construction inspection staff of approximately nineteen (19) inspectors, under the Department's Inspector-in-Charge, for construction inspection and documentation services on the following projects:
1. S. R. 0413, Section 005, Bucks County
This project involves the widening of Traffic Route 413, New Rodgers Road, including intersection reconstruction from U.S. Route 13 to Ford Road in Bristol Township.
2. S. R. 0513, Section S13, Bucks County
This project involves roadway reconstruction, widening and traffic signal interconnection on Traffic Route 513 from Street Road to Washington Road in Bensalem Township.
The Department will establish an order of ranking of a minimum of three (3) firms for the purpose of negotiating an Engineering Agreement based on the Department's evaluation of the acceptable letters of interest received in response to this solicitation. The ranking will be established directly from the letters of interest. Technical proposals will not be requested prior to the establishment of the ranking.
The following factors, listed in order of importance, will be considered by the Department during the evaluation of the firms submitting letters of interest:
a. Ability to package and present the letter of interest in accordance with the ''General Requirements and Information'' section.
b. Review of inspectors' resumes with emphasis on construction inspection capabilities, Department and District experience and supervisory experience.
c. Specialized experience in bituminous paving, drainage and signalization.
d. Number of NICET certified inspectors in each payroll classification.
e. Understanding of Department's requirements, policies and specifications.
f. Ability to provide two (2) ''CDS'' operators or persons capable of inputing data into a personal computer (TCIS Classification).
g. Past performance.
The qualifications and experience required of the firm's inspectors will be established by the Department, and the qualifications of the firm's proposed employees will be reviewed and approved by the Department.
It is anticipated that the supplementary construction inspection staff for this assignment will consist of the following number of inspectors who meet the requirements for the following inspection classifications:
Classification No. of Inspectors Transportation Construction Insp. Super. (TCIS) 4 (3) (NICET Highway Construction Level 3 or equivalent) Transportation Construction Inspector (TCI) 11 (7) (NICET Highway Construction Level 2 or equivalent) Technical Assistant (TA) 4 (0) (NICET Highway Construction Level 1 or equivalent) The number(s) in parenthesis above indicate the number of inspectors in each Classification that must meet at least one of the following requirements:
1. Be certified by the National Institute for Certification in Engineering Technologies (NICET) in the field of Transportation Engineering Technology, subfield of Highway Construction, or subfield of Highway Materials, at the Level required for the Inspection Classification.
2. Be registered as a Professional Engineer by the Commonwealth of Pennsylvania with the required highway experience specified for the Inspection Classification.
3. Be certified as an Engineer-in-Training by the Commonwealth of Pennsylvania with the required highway experience specified for the Inspection Classification.
4. Hold a Bachelor of Science Degree in Civil Engineering or a Bachelor of Science Degree in Civil Engineering Technology with the required highway experience specified for the Inspection Classification.
5. Hold an Associate Degree in Civil Engineering Technology with the required highway experience specified for the Inspection Classification.
The maximum reimbursement per hour of inspection for each Department Payroll Classification for calendar year of 1998:
Payroll Classification Maximum Straight Time Reimbursement Per Hour of Inspection (TCIS) $39.36 (TCI) $34.43 (TA) $23.67 The maximum reimbursement per hour of inspection includes all costs for providing construction inspection services at the project site during the normal work week.
Maximum reimbursement per hour of inspection for subsequent calendar years, if applicable, will be established at the scope of work meeting.
The firm selected may be required to attend a pre-construction conference with the Department and the construction contractor for this project. Under the supervision and direction of the Department, the selected firm will be required to keep records and document the construction work; prepare current and final estimates for payment to the construction contractor; assist the Department in obtaining compliance with the labor standards, safety and accident prevention, and equal opportunity provisions of the contract item; and perform other duties as may be required.
The firm selected will be required to supply the following equipment at no direct cost to the Department:
a. Two (2) 35MM cameras (one per project)
b. Four (4) two-way radios/repeater equipment and base unit (maximum number per project)
c. Safety Vests - high visibility for inspectors - each project.
The goal for Disadvantaged Business Enterprise (DBE) participation in this Agreement shall be fifteen percent (15%) of the total contract price. Additional information concerning DBE participation in this Agreement is contained in the General Requirements and Information Section after the advertised project(s).
Letters of interest for this project must include a letter, signed by the individuals you propose for all TCIS positions, giving their approval to use their name in your letter of interest for this specific project.
The maximum number of resumes to be included in the letter of interest shall be as follows:
Classification
No. of Resumes TCIS 5 TCI 14 No resumes are required for the TA Classification.
The second copy of the letter of interest and required forms, (see general requirements and information section) shall be sent to: Mr. Andrew Warren, District Administrator, District 6-0, 200 Radnor-Chester Road, St. Davids, PA 19087.
Any technical questions concerning the requirements for this project should be directed to Mr. George Koch, District 6-0, at (610) 964-6719.
Any questions concerning the submittal of the letter of interest can be directed to the Consultant Agreement Division at (717) 783-9309.
Armstrong, Butler, Clarion, Indiana and Jefferson Counties
Project Reference No. 08430AG2153The Department of Transportation will retain an engineering firm for an Open-end Contract to provide supplementary construction inspection staff under the Department's Inspector(s)-in-Charge to perform construction inspection services on various projects in Engineering District 10-0, that is Armstrong, Butler, Clarion, Indiana and Jefferson Counties. The Contract will include roadway and bridge construction projects, and material plant inspection. The Contract will be for a period of sixty (60) months, with a maximum cost of one million ($1,000,000) dollars.
The Department will establish an order of ranking of a minimum of three (3) firms for the purpose of negotiating an Engineering Agreement based on the Department's evaluation of the acceptable letters of interest received in response to this solicitation. The ranking will be established directly from the letters of interest. Technical proposals will not be requested prior to the establishment of the ranking.
The following factors, listed in order of importance, will be considered by the Department during the evaluation of the firms submitting letters of interest:
a. Ability to package and present the letter of interest in accordance with the ''General Requirements and Information'' section.
b. Review of inspectors' resumes with emphasis on construction inspection capabilities and specialized experience in the Maintenance and Protection of Traffic, soils, structures, concrete, asphalt paving, drainage and the operation of a nuclear gauge.
c. Number of available inspectors in each payroll classification.
d. Number of NICET certified inspectors in each payroll classification.
e. Past performance.
f. Understanding of Department's requirements, policies, and specifications.
g. Workload.
The qualifications and experience required of the firm's inspectors will be established by the Department, and the qualifications of the firm's proposed employees will be reviewed and approved by the Department.
It is anticipated that the supplementary construction inspection staff for this assignment will consist of the following number of inspectors who meet the requirements for the following inspection classifications:
Classification No. of Inspectors Transportation Construction Insp. Super. (TCIS) 12 (7) (NICET Highway Construction Level 3 or equivalent) Transportation Construction Inspector - Materials 5 (3) (TCI-Materials) (NICET Highway Materials Level 2 or equivalent) Transportation Construction Inspector (TCI) 15 (9) (NICET Highway Construction Level 2 or equivalent) The number(s) in parenthesis above indicate the number of inspectors in each Classification that must meet at least one of the following requirements:
1. Be certified by the National Institute for Certification in Engineering Technologies (NICET) in the field of Transportation Engineering Technology, subfield of Highway Construction, or subfield of Highway Materials, at the Level required for the Inspection Classification.
2. Be registered as a Professional Engineer by the Commonwealth of Pennsylvania with the required highway experience specified for the Inspection Classification.
3. Be certified as an Engineer-in-Training by the Commonwealth of Pennsylvania with the required highway experience specified for the Inspection Classification.
4. Hold a Bachelor of Science Degree in Civil Engineering or a Bachelor of Science Degree in Civil Engineering Technology with the required highway experience specified for the Inspection Classification.
5. Hold an Associate Degree in Civil Engineering Technology with the required highway experience specified for the Inspection Classification.
The maximum reimbursement per hour of inspection for each Department Payroll Classification for calendar year of 1998:
Payroll Classification Maximum Straight Time Reimbursement Per Hour of Inspection (TCIS) $39.36 (TCI-Materials) $35.51 (TCI) $34.43 The maximum reimbursement per hour of inspection includes all costs for providing construction inspection services at the project site during the normal work week.
Maximum reimbursement per hour of inspection for subsequent calendar years, if applicable, will be established at the scope of work meeting.
The firm selected may be required to attend a pre-construction conference with the Department and the construction contractor for this project. Under the supervision and direction of the Department, the selected firm will be required to keep records and document the construction work; prepare current and final estimates for payment to the construction contractor; assist the Department in obtaining compliance with the labor standards, safety and accident prevention, and equal opportunity provisions of the contract item; provide certified CDS operators and licensed nuclear gauge operators and perform other duties as may be required. Firms applying must have qualified personnel capable of climbing structures during painting, rehabilitation, or construction.
The firm selected will be required to supply the following equipment at no direct cost to the Department:
The maximum number of resumes to be included in the letter of interest shall be as follows:
Classification
No. of Resumes TCIS 15 TCI-M 6 TCI 18 No resumes are required for the TA Classification.
The second copy of the letter of interest and required forms, (see general requirements and information section) shall be sent to: Mr. Richard Hogg, P.E., District Engineer, District 10-0, Rt. 286, South, P.O. Box 429, Indiana, PA 15701.
Any technical questions concerning the requirements for this project should be directed to Mr. Craig Chelednik, P.E., District 10-0, at (412) 357-2842.
Any questions concerning the submittal of the letter of interest can be directed to the Consultant Agreement Division at (717) 783-9309.
Centre County
Project Reference No. 08430AG2154The Department of Transportation will retain an engineering firm to provide supplementary construction inspection staff of approximately seventeen (17) inspectors, under the Department's Inspector-in-Charge, for construction inspection and documentation services on S.R. 0026, Section C05, Centre County, Route 26 Relocation. This project involves the construction of a four lane limited access highway on new alignment approximately three (3) miles in length with ten (10) bridges and one (1) retaining wall.
The Department will establish an order of ranking of a minimum of three (3) firms for the purpose of negotiating an Engineering Agreement based on the Department's evaluation of the acceptable letters of interest received in response to this solicitation. The ranking will be established directly from the letters of interest. Technical proposals will not be requested prior to the establishment of the ranking.
The following factors, listed in order of importance, will be considered by the Department during the evaluation of the firms submitting letters of interest:
a. Ability to package and present the letter of interest in accordance with the ''General Requirements and Information'' section.
b. Review of inspectors' resumes with emphasis on construction inspection capabilities and specialized experience in the Maintenance and Protection of Traffic, soils, structures, concrete, asphalt paving, drainage, CDS certified (one TCI) and Bituminous Field Certified (one TCI).
c. Past Performance.
d. Understanding of Department's requirements, policies, and specifications.
e. Number of available inspectors in each payroll classification.
f. Number of NICET certified inspectors in each payroll classification.
g. Workload.
The qualifications and experience required of the firm's inspectors will be established by the Department, and the qualifications of the firm's proposed employees will be reviewed and approved by the Department.
It is anticipated that the supplementary construction inspection staff for this assignment will consist of the following number of inspectors who meet the requirements for the following inspection classifications:
No. of Classification Inspectors Transportation Construction Manager 1 (TCM-1) 2 (2) (NICET Highway Construction Level 4 or equivalent) Transportation Construction Insp. Super. (TCIS) 2 (2) (NICET Highway Construction Level 3 or equivalent) Transportation Construction Inspector - Materials 1 (1) (TCI-Materials) (NICET Highway Materials Level 2 or equivalent) Transportation Construction Inspector (TCI) 10 (6) (NICET Highway Construction Level 2 or equivalent) Technical Assistant (TA) 2 (0) (NICET Highway Construction Level 1 or equivalent) The number(s) in parenthesis above indicate the number of inspectors in each Classification that must meet at least one of the following requirements:
1. Be certified by the National Institute for Certification in Engineering Technologies (NICET) in the field of Transportation Engineering Technology, subfield of Highway Construction, or subfield of Highway Materials, at the Level required for the Inspection Classification.
2. Be registered as a Professional Engineer by the Commonwealth of Pennsylvania with the required highway experience specified for the Inspection Classification.
3. Be certified as an Engineer-in-Training by the Commonwealth of Pennsylvania with the required highway experience specified for the Inspection Classification.
4. Hold a Bachelor of Science Degree in Civil Engineering or a Bachelor of Science Degree in Civil Engineering Technology with the required highway experience specified for the Inspection Classification.
5. Hold an Associate Degree in Civil Engineering Technology with the required highway experience specified for the Inspection Classification.
The maximum reimbursement per hour of inspection for each Department Payroll Classification for calendar year of 1998:
Payroll Classification
Maximum Straight Time Reimbursement Per Hour of Inspection (TCM-1) $44.93 (TCIS) $39.36 (TCI-Materials) $35.51 (TCI) $34.43 (TA) $23.67 The maximum reimbursement per hour of inspection includes all costs for providing construction inspection services at the project site during the normal work week.
Maximum reimbursement per hour of inspection for subsequent calendar years, if applicable, will be established at the scope of work meeting.
The firm selected may be required to attend a pre-construction conference with the Department and the construction contractor for this project. Under the supervision and direction of the Department, the selected firm will be required to keep records and document the construction work; prepare current and final estimates for payment to the construction contractor; assist the Department in obtaining compliance with the labor standards, safety and accident prevention, and equal opportunity provisions of the contract item; and perform other duties as may be required. Firms applying must have qualified personnel capable of climbing structures during painting, rehabilitation, or construction.
The firm selected will be required to supply the following equipment at no direct cost to the Department:
1 Nuclear Densometer Gauge/License (at point of need when needed)
5 Cellular Phones
The goal for Disadvantaged Business Enterprise (DBE) participation in this Agreement shall be fifteen percent (15%) of the total contract price. Additional information concerning DBE participation in this Agreement is contained in the General Requirements and Information Section after the advertised project(s).
Letters of interest for this project must include a letter, signed by the individuals you propose for all TCM-1 and TCIS positions, giving their approval to use their name in your letter of interest for this specific project.
The maximum number of resumes to be included in the letter of interest shall be as follows:
Classification
No. of Resumes TCM-1 3 TCIS 3 TCI-M 2 TCI 12 No resumes are required for the TA Classification.
The second copy of the letter of interest and required forms, (see general requirements and information section) shall be sent to: Mr. George M. Khoury, P.E., District Engineer, District 2-0, 1924-30 Daisy Street, P.O. Box 342, Clearfield, PA 16830.
Any technical questions concerning the requirements for this project should be directed to Mr. Vasco A. Ordonez, P.E., District 2-0, at (814) 765-0439.
Any questions concerning the submittal of the letter of interest can be directed to the Consultant Agreement Division at (717) 783-9309.
Butler County
Project Reference No. 08430AG2155The Department of Transportation will retain an engineering firm for the final design, shop drawing review and construction consultation for the State Route 0008, Section 283 project (Main Street Viaduct) in Butler County. The project will begin at the S.R. 0008, Brugh Avenue, Morton Avenue and South Main Street intersection located just south of the Main Street Viaduct and will continue north of the bridge. The entire project is located in Butler City, Butler County with the project being approximately 655 meters in length.
The project will involve the construction of a major structure (255 meters in length) and 400 meters of approach roadway (with a minimum of four traveled lanes). The selected firm will be required to complete the following final design activities: field survey; reduce, plot and check field survey; geotechnical exploration; joint permit application; draft preliminary geotechnical engineering report; type, size and location plans; foundation submission; final bridge plans; construction CPM scheduling; three retaining wall plans; PUC involvement; utilities; cross-sections; right-of-way plans; final roadway design plans; traffic control plan; traffic signal plan; lighting plan; paving marking and signing plan; waste management plan; public meetings and design partnering meetings. The firm will also perform shop drawing reviews, consultation services and attend partnering meetings during the construction phase of this project.
The design of this project will be developed in metric units. The estimated construction cost of this project is $13.6 million. The duration of this contract will be sixty (60) months.
Letters of interest will be evaluated with emphasis on the following factors:
a. Ability to package and present the letter of interest in accordance with the ''General Requirements and Information'' section.
b. Specialized experience with major structure design.
c. Technical competence of the firm.
d. Past record of performance with respect to cost control, work quality, ability to meet schedules, and ability to work with accelerated schedules.
e. Workload.
f. Listing of subconsultants.
g. Location of office to perform the work.
The goal for Disadvantaged Business Enterprise (DBE) participation in this Agreement shall be fifteen (15%) percent of the total contract price. Additional information concerning DBE participation in this Agreement is contained in the General Requirements and Information section after the advertised project(s).
The second copy of the letter of interest and required forms (see general requirements and information section) shall be sent to: Mr. Richard Hogg, P.E., District Engineer, Engineering District 10-0, Rt. 286, South, P.O. Box 429, Indiana, PA 15701.
Any technical questions concerning the requirements for this project should be directed to Mr. Craig A. Chelednik, P.E., District 10-0, at (412) 357-2842.
Any questions concerning the submittal of the letter of interest can be directed to the Consultant Agreement Division at (717) 783-9309.
Centre, Clearfield and Mifflin Counties
Project Reference No. 08430AG2156The Department of Transportation will retain an engineering firm to provide supplementary construction inspection staff of approximately fifteen (15) inspectors, under the Department's Inspector-in-Charge, for construction inspection and documentation services on the following projects:
1. S.R. 0080, Section B22, Centre County
Local Name: I-80 Exit 24 to Clinton County
This project involves preventive maintenance approximately eight (8) miles in length.
2. S.R. 0322, Section C01, Clearfield County
Local Name: Rockton Mountain
This project involves preventive maintenance approximately ten (10) miles in length.
3. S.R. 0322, Section C04, Mifflin County
Local Name: Reedsville to Lewistown narrows
This project involves preventive maintenance approximately 3.5 and 3.2 miles in length.
The Department will establish an order of ranking of a minimum of three (3) firms for the purpose of negotiating an Engineering Agreement based on the Department's evaluation of the acceptable letters of interest received in response to this solicitation. The ranking will be established directly from the letters of interest. Technical proposals will not be requested prior to the establishment of the ranking.
The following factors, listed in order of importance, will be considered by the Department during the evaluation of the firms submitting letters of interest:
a. Ability to package and present the letter of interest in accordance with the ''General Requirements and Information'' section.
b. Review of inspectors' resumes with emphasis on construction inspection capabilities and specialized experience in the Maintenance and Protection of Traffic, soils, structures, concrete, asphalt paving, drainage, CDS certified (3 TCI) and Bituminous Field Certified (3 other TCI).
c. Past Performance.
d. Understanding of Department's requirements, policies, and specifications.
e. Number of available inspectors in each payroll classification.
f. Number of NICET certified inspectors in each payroll classification.
g. Workload.
The qualifications and experience required of the firm's inspectors will be established by the Department, and the qualifications of the firm's proposed employees will be reviewed and approved by the Department.
It is anticipated that the supplementary construction inspection staff for this assignment will consist of the following number of inspectors who meet the requirements for the following inspection classifications:
No. of Classification Inspectors Transportation Construction Insp. Super. (TCIS) 3 (3) (NICET Highway Construction Level 3 or equivalent) Transportation Construction Inspector (TCI) 12 (7) (NICET Highway Construction Level 2 or equivalent) The number(s) in parenthesis above indicate the number of inspectors in each Classification that must meet at least one of the following requirements:
1. Be certified by the National Institute for Certification in Engineering Technologies (NICET) in the field of Transportation Engineering Technology, subfield of Highway Construction, or subfield of Highway Materials, at the Level required for the Inspection Classification.
2. Be registered as a Professional Engineer by the Commonwealth of Pennsylvania with the required highway experience specified for the Inspection Classification.
3. Be certified as an Engineer-in-Training by the Commonwealth of Pennsylvania with the required highway experience specified for the Inspection Classification.
4. Hold a Bachelor of Science Degree in Civil Engineering or a Bachelor of Science Degree in Civil Engineering Technology with the required highway experience specified for the Inspection Classification.
5. Hold an Associate Degree in Civil Engineering Technology with the required highway experience specified for the Inspection Classification.
The maximum reimbursement per hour of inspection for each Department Payroll Classification for calendar year of 1998:
Payroll Classification
Maximum Straight Time Reimbursement Per Hour of Inspection (TCIS) $39.36 (TCI) $34.43 The maximum reimbursement per hour of inspection includes all costs for providing construction inspection services at the project site during the normal work week.
Maximum reimbursement per hour of inspection for subsequent calendar years, if applicable, will be established at the scope of work meeting.
The firm selected may be required to attend a pre-construction conference with the Department and the construction contractor for this project. Under the supervision and direction of the Department, the selected firm will be required to keep records and document the construction work; prepare current and final estimates for payment to the construction contractor; assist the Department in obtaining compliance with the labor standards, safety and accident prevention, and equal opportunity provisions of the contract item; and perform other duties as may be required. Firms applying must have qualified personnel capable of climbing structures during painting, rehabilitation, or construction.
The firm selected will be required to supply the following equipment at no direct cost to the Department:
1 Nuclear Densometer Gauges/License (at point of need when needed)
4 Cellular Phones
Letters of interest for this project must include a letter, signed by the individuals you propose for all TCIS positions, giving their approval to use their name in your letter of interest for this specific project.
The maximum number of resumes to be included in the letter of interest shall be as follows:
Classification
No. of Resumes TCIS 4 TCI 15 No resumes are required for the TA Classification.
The second copy of the letter of interest and required forms, (see general requirements and information section) shall be sent to: Mr. George M. Khoury, P.E., District Engineer, District 2-0, 1924-30 Daisy Street, P.O. Box 342, Clearfield, PA 16830.
Any technical questions concerning the requirements for this project should be directed to Mr. Vasco A. Ordonez, P.E., District 2-0, at (814) 765-0439.
Any questions concerning the submittal of the letter of interest can be directed to the Consultant Agreement Division at (717) 783-9309.
General Requirements and Information Firms interested in providing the above work and services are invited to submit two copies of a Letter of Interest and required information for each Project Reference Number for which the applicant wishes to be considered.
The first copy of the Letter of Interest and required information must be submitted to:
Mr. Charles W. Allwein, P.E., Chief
Consultant Selection Committee
7th Floor, Forum Place,
555 Walnut Street
P.O. Box 3060
Harrisburg, Pennsylvania 17105-3060Note: The Zip Code for express Mailing is 17101-1900
The Letter of Interest and required information must be received within thirteen (13) calendar days of this Notice. The Deadline for receipt of a Letter of Interest at the above address is 4:30 P.M. prevailing time of the thirteenth day.
The second copy of the letter of interest and required information must be submitted to the appropriate District Engineer/Administrator or the Bureau Director as indicated in the individual advertisement. This copy must be postmarked or delivered on or before the deadline indicated above.
If an individual, firm, or corporation not authorized to engage in the practice of engineering desires to submit a Letter of Interest, said individual, firm, or corporation may do so as part of a Joint Venture with an individual, firm, or corporate which is permitted under the state law to engage in the practice of engineering.
If a Joint Venture responds to a project advertisement, the Department of Transportation will not accept separate Letters of Interest from the Joint Venture constituents. A firm will not be permitted to submit on more than one (1) Joint Venture for the same Project Reference Number. Also a firm that responds to a project as a prime may not be included as a designated subcontractor to another firm that responds as a prime to the project. Multiple responses under any of the foregoing situations will cause the rejection of all responses of the firm or firms involved. The above does not preclude a firm from being set forth as a designated subcontractor to more than one (1) prime responding to the project advertisement.
If a goal for Disadvantaged Business Enterprise (DBE) participation is established for an advertised project, firms expressing interest in the project must agree to ensure that Disadvantaged Business Enterprise (DBE) firms as defined in the Intermodal Surface Transportation Efficiency Act of 1991 and currently certified by the Department of Transportation shall have the maximum opportunity to participate in any subcontracting or furnishing supplies or services approved under Form 442, Section 1.10(a). The Act requires that firms owned and controlled by women (WBEs) be included, as a presumptive group, within the definition of Disadvantaged Business Enterprise (DBE). The goal for DBE participation shall be as stated in the individual project advertisement. Responding firms shall make good faith efforts to meet the DBE goal using DBEs (as they were defined prior to the act), WBEs or combinations thereof.
Proposing DBE firms must be certified at the time of submission of the Letter of Interest. If the selected firm fails to meet the established DBE participation goal, it shall be required to demonstrate its good faith efforts to attain the goal.
Responses are encouraged by small firms, Disadvantaged Business Enterprise (DBE) firms, and other firms who have not previously performed work for the Department of Transportation.
Each Letter of Interest must include the following information and the information must be packaged and presented in the following order:
1. Transmittal Letter (Maximum of two (2) 8 1/2" x 11" typed pages, one side)
The subject heading of the transmittal letter must include the project reference number for which the applicant wishes to be considered, the firm's legal name, fictitious name (if applicable), and the firm's federal identification number. If the project advertisement indicated the Department will retain an engineering firm for the project, the applicant must indicate in the body of their transmittal letter the names and Professional Engineer License Number of individuals who are directing heads or employees of the firm who have responsible charge of the firm's engineering activities, and whose names and seals shall be stamped on all plans, specifications, plats, and reports issued by the firm.
2. Project Organization Chart (one 8 1/2" x 11" page, one side)
This Chart must show key staff from the prime and each subconsultant and their area of responsibility.
3. Standard Form 255, ''Architect-Engineer and Related Services Questionnaire for Specific Project'' (one Form 255 for the project team).
The Standard Form 255 must be signed, dated, and filled out in its entirety, including Item No. 6 listing the proposed subconsultants and the type of work or service they will perform on the project. Under Item 4 of this form, Column A must include the number of subconsultant personnel and Column B must include the number of prime consultant personnel to be assigned to work on this project reference number. The prime and each subconsultant may include no more than one page each for Items 10 and 11.
If a Disadvantage Business Enterprise (DBE) goal is specified for the project, the DBE must be currently certified by the Department of Transportation, and the name of the DBE and the work to be performed must be indicated in Item No. 6. If a Woman Business Enterprise (WBE) firm is substituted for the DBE, the WBE firm must also be presently certified by the Department of Transportation and indicated in Item 6.
4. Standard Form 254, ''Architect-Engineer for Related Services Questionnaire''
A Standard Form 254, not more than one (1) year old as of the date of this advertisement, must accompany each Letter of Interest for the firm, each party to a Joint Venture, and for each subconsultant the firm or Joint Venture is proposing to use for the performance of professional services regardless of whether the subconsultant is an individual, a college professor, or a Company, unless an acceptable Standard Form 254 for the prime and each subconsultant/subcontractor is on file in both the Bureau of Design and the Engineering District Office or Central Office Bureau identified in the individual project advertisement.
If the Standard Form 254 is not submitted with the Letter of Interest, the transmittal letter shall indicate the dates that the Standard Forms 254 were submitted to the Bureau of Design and appropriate Engineering District/Central Office Bureau.
These Forms must be assembled with the prime's form first, followed by the form for each subconsultant in the same order as the subconsultants appear in Item 6 of Form 255.
5. Workload Projection Graph (Not required for Construction Inspection Services)
Separate Workload Projection Graphs for the prime and each subconsultant shown in Item 6 of the Form 255 must be included and must indicate the firm's current and anticipated workload compared to the anticipated capacity available for the next two-year time frame. The Workload Projection Graphs must be submitted for the office(s) where the work would be performed and must only include the personnel classifications required for providing the advertised services and work.
6. Authorization Letters (if required)
If the advertisement requires a letter signed by individuals giving their approval to use their name in the Letter of Interest, the letters from proposed prime employees must be first, followed by subconsultant employees, in the same order as shown in Item 6 of Form 255.
7. Registration To Do Business
Firms with out-of-state headquarters or corporations not incorporated in Pennsylvania must include, with each Letter of Interest, a copy of their registration to do business in the Commonwealth as provided by the Department of State. Firms who are not registered to do business in Pennsylvania at the time of this advertisement must document that they have applied for registration to the Department of State, Corporation Bureau. The telephone number for the Corporation Bureau is (717) 787-1057 or (717) 787-2004.
8. Overhead Rates (one page)
A single page summary must indicate the latest audited overhead rate developed in accordance with Federal Acquisition Regulations (FAR) for the prime consultant and each subconsultant. If a FAR rate is not available, the latest rate available from a Certified Public Account must be indicated. New firms should indicate how long the firm has been in existence and when an audited overhead rate would be available.
9. Additional Information
Additional information, not to exceed ten (10) one sided 8 1/2" x 11" pages or five (5) double sided 8 1/2" x 11" pages may be included at the discretion of the submitting firm.
The assignment of the agreement/contract for the above advertisement(s) will be made to one of the firms who submitted an acceptable Letter of Interest in response to the project advertisement. The assignment will be made based on the Department's evaluation of the firm's qualification and capabilities. The Department reserves the right to reject all letters submitted, to cancel the solicitations requested under this Notice, and/or to readvertise solicitation for the work and services.
BRADLEY L. MALLORY,
Secretary
[Pa.B. Doc. No. 98-187. Filed for public inspection January 30, 1998, 9:00 a.m.]
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