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PA Bulletin, Doc. No. 99-191

NOTICES

Request for Qualified Contractors; Retention of a Surveying/Engineering Firm

[29 Pa.B. 673]

Western Pennsylvania

Project Reference No. FDC-SUR-W2

   The Department of Conservation and Natural Resources (Department) will retain a surveying firm or a surveying/engineering firm for a contract for various engineering surveys located throughout Western Pennsylvania. The services will encompass topographic and cross-sectional surveys of construction sites at various State Parks and/or State Forests to supply the design and engineering staff of the Bureau of Facility Design and Construction the data needed to construct or repair various buildings, roadways, bridges and other structures.

   Other services may encompass surveys of new or existing State Forest or State Park boundary lines. These services shall include courthouse research of adjoining ownerships, preliminary field surveys, computation of final lines and corners, establishment or reestablishment of monuments and marking boundary.

General Requirements and Information

   Letters of interest for this project will only be accepted from individuals, firms or corporations duly authorized to engage in the practice of surveying.

   The surveying and/or engineering firm shall have the capability of providing survey crews of either two or three persons when requested by the Department. Survey crews shall report to project sites within 7 days of notification by the Department. Firms will be responsible for providing their own survey instruments, such as transits, levels, electronic distance measuring devices and all necessary support equipment. Also, all materials such as stakes, markers, field books, and the like, shall be furnished by the selected firms.

   The Commonwealth of Pennsylvania encourages the submission of proposals by SERBs.

Additional Information and Requirements

   The selected firm must gather site data sufficient to prepare drawings with contour intervals as small as 1 foot. Field data shall be gathered by use of electronic data collects. Data shall be in AutoCad format when turned over to the Department. Submission of digital point data will also be required.

   Boundary work will typically be closed loop traverse with lineal accuracy of 1 foot to 5,000 feet or better and an angular accuracy of 30 seconds (30'') times the square root of the number of set-ups or 8 seconds (8'') per set up, whichever is less. Courthouse research will entail gathering information on adjoining land owners sufficient to accurately locate boundary on the ground. The Commonwealth's ownership and prior survey data will be provided by the Department. Preliminary work may be subject to review by the Department. Final boundaries will be marked to Department specifications. All information on the project, including field notes, computations, survey map and research information shall be turned over to the Department at the conclusion of each project. The firm will meet with a representative of the Department at the conclusion of the project to familiarize the Department's representative with the location of the new boundary.

   Prospective firms should submit the following:

   1.  Current revised 1994 DGS Form 150.

   2.  Current revised 1994 DGS Form 150-S.

   3.  A letter of intent indicating the firm's approach to completing the project.

   4.  Cost proposal.

   The cost proposal shall be a single copy of the firm's hourly billing rate schedule. The schedule shall include a rate per hour for the following:

   A two person survey crew fully equipped for topographic work.

   A two person survey crew fully equipped for boundary work.

   A three person survey crew fully equipped for topographic work.

   A three person survey crew fully equipped for boundary work.

   Courthouse research.

   An office technician to prepare work plans and reduce field notes.

   A draftsman to draw contour plans and boundary maps.

   Boundary marking.

   A crew chief to meet with Department engineers to discuss the actual work required or Department representative to review finished project.

   Proposed rates are to include any adjustments for inflation, should the contract be extended for the full 4 years. The copy shall be in a sealed envelope clearly identified as to its contents.

   Travel subsistence payment will be in accordance with the Commonwealth's Travel and Subsistence Reimbursement Rules and Regulations, as amended.

   Each proposal must include the firm's Federal Identification number and the project reference number. Length of contract will be 1 year, with a renewal option of up to 3 additional years. Proposals will be subject to review by a Technical Review Committee.

   The following factors will be considered during evaluation of the firm's proposal. Maximum weights for each major criterion have been established by the Department. The subparagraphs shown within this notice are for the guidance of the readers only and are not to be assigned quantitative weight.

   Criteria evaluated by the Technical Review Committee will include:

   1.  Professional's understanding of the problem as demonstrated in letter of interest.

   2.  Qualifications of firm.

   3.  Professional personnel in firm.

   4.  Soundness of approach as demonstrated in letter of interest.

   5.  Cost.

   Proposers shall relate their proposals to the previous criteria.

   Six copies of the proposal and a single sealed copy of the hourly rate schedule must be submitted to the Department of Conservation and Natural Resources, Attn: Eugene J. Comoss, Director, Bureau of Facility Design and Construction, 8th floor Rachel Carson State Office Building, Harrisburg, PA 17105-8451, prior to noon March 5, 1999. The assignment of services will be made to one of the firms responding to this notice. However, the Department reserves the right to reject all proposals submitted, cancel the solicitation requested under this notice and/or readvertise solicitation for this service.

   The Department will not offer a debriefing session to the unsuccessful firms. The Department disclaims any liability whatsoever to its review of the proposal submit-ted and in formulating a recommendation for selections. Recommendations made by the Department shall be final.

JOHN C. OLIVER, III,   
Secretary

[Pa.B. Doc. No. 99-191. Filed for public inspection February 5, 1999, 9:00 a.m.]


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