NOTICES
DEPARTMENT OF TRANSPORTATION
Retention of Engineering Firms
[30 Pa.B. 3526]
Lehigh County
Project Reference No. 08430AG2570 The Department will retain an engineering firm to provide supplementary construction inspection staff of approximately seven (7) inspectors, under the Department's Inspector(s)-in-Charge for construction inspection and documentation services on the following projects:
1. S. R. 0145, Section 07B, Lehigh County
Local Name: Jordan Creek Bridge
This project involves the replacement of the State Route 0145 (MacArthur Road) structure over Jordan Creek in Whitehall Township.2. S. R. 0145, Section 05S, Lehigh County
Local Name: MacArthur Road
This safety project involves the reconstruction and widening of State Route 0145 (MacArthur Road) in Whitehall Township south of State Route 0022 to the Allentown City limit line.Department policy requires firms providing construction inspection services to have a Federal Acquisition Regulation (FAR) field overhead rate established. The Department's current policy (SOL-430-91-34) requires a firm to submit their proposed field and office cost allocation approach, before the beginning of the fiscal year where the separate overhead rates would apply. This approach must comply with the provisions set forth in Part 31 of the Federal Acquisition Regulations (48 CFR Chapter 1) which governs the determination of the eligibility of costs making up the firm's Direct and Indirect Costs.
The Department will establish an order of ranking of a minimum of three (3) firms for the purpose of negotiating an Engineering Agreement based on the Department's evaluation of the acceptable letters of interest received in response to this solicitation. The final ranking will be established directly from the letters of interest. Technical proposals will not be requested prior to the establishment of the final ranking.
The following factors, listed in order of importance, will be considered by the Department during the evaluation of the firms submitting letters of interest:
a. Review of inspectors' resumes with emphasis on construction inspection capabilities, certifications (NICET, NECEPT, PennDOT CDS, ACI and nuclear gage), and specialized experience in Maintenance and Protection of Traffic, soils, structures, concrete, asphalt paving, drainage, traffic signals, pavement markings, guide rail, signing, and erosion and sedimentation control.
b. Understanding of Department's requirements, policies, and specifications (Pub 408, R.C.'s, B.C.'s, D.M.'s Pub. 203, P. O.M.).
c. Past Performance
d. Number of NICET certified inspectors in each payroll classification.
e. Understanding of the specifics of this construction inspection project.
f. Number of available inspectors in each payroll classification.
The qualifications and experience required of the firm's inspectors will be established by the Department, and the qualifications of the firm's proposed employees will be reviewed and approved by the Department.
It is anticipated that the supplementary construction inspection staff for this assignment will consist of the following number of inspectors who meet the requirements for the following inspection classifications:
No. of Classification
Inspectors Transportation Construction Manager 1
(TCM-1) (NICET Highway Construction
Level 4 or equivalent)
1 (1) Transportation Construction Ins. Super.
(TCIS) (NICET Highway Construction
Level 3 or equivalent)2 (2) Transportation Construction Inspector--Ma-
terials (TCI-Materials) (NICET Highway
Materials Level 2 or equivalent)1 (1) Transportation Construction Inspector (TCI)
(NICET Highway Construction Level 2 or
equivalent)2 (2) Technical Assistant (TA)
(NICET Highway Construction Level 1 or
equivalent)1 (0) The number(s) in parenthesis above indicate the number of inspectors in each Classification that must meet at least one of the following requirements:
1. Be certified by the National Institute for Certification in Engineering Technologies (NICET) in the field of Transportation Engineering Technology, subfield of Highway Construction, or subfield of Highway Materials, at the Level required for the Inspection Classification.
2. Be registered as a Professional Engineer by the Commonwealth of Pennsylvania with the required highway experience specified for the Inspection Classification.
3. Be certified as an Engineer-in-Training by the Commonwealth of Pennsylvania with the required highway experience specified for the Inspection Classification.
4. Hold a Bachelor of Science Degree in Civil Engineering or a Bachelor of Science Degree in Civil Engineering Technology with the required highway experience specified for the Inspection Classification.
5. Hold an Associate Degree in Civil Engineering Technology with the required highway experience specified for the Inspection Classification.
The maximum hourly payroll rate for each Department Payroll Classification for calendar year 2000 shall be as shown:
Maximum Straight Time Hourly Payroll Rate Payroll Classification (Year 2000) (TCM-1) $23.22 (TCIS) $20.34 (TCI-Materials) $17.55 (TCI) $17.05 (TA) $11.72 If applicable, the maximum straight time hourly payroll rate for subsequent calendar years will be established at the scope of work meeting.
The maximum hourly payroll rate is the maximum hourly rate paid to an employee in a specific Department Payroll classification. The Department reserves the right to negotiate hourly payroll rates of compensation of individuals based on knowledge, experience and education up to the payroll classification maximum hourly payroll rate.
The firm selected may be required to attend a pre-construction conference with the Department and the construction contractor for this project. Under the supervision and direction of the Department, the selected firm will be required to keep records and document the construction work; prepare current and final estimates for payment to the construction contractor; assist the Department in obtaining compliance with the labor standards, safety and accident prevention, and equal opportunity provisions of the contract item, and perform other duties as may be required.
The firm selected will be required to supply the following equipment:
Quantity Item 1 Nuclear Densometer Gauges/License 1 Vehicle for Transporting Nuclear Gauge 6 Two-Way Radios 1 Base Radio Station 3 Cellular Phones (for Engineer's employees only) The Department will directly reimburse the selected engineering firm for the above equipment, for use by the consultant inspection staff at their actual cost not to exceed the maximum direct reimbursement shown below. The engineering firm is required to include their billing rates for each type of equipment in the letter of interest.
* Nuclear Densometer
Gauge
@$660.00 each Maximum/month * Vehicle for Gauge @$650.00 each Maximum/month * Two-way Radio @$ 25.00 each Maximum/month * Radio Base Station @$ 35.00 each Maximum/month * Cell Phone Usage* As per invoice If the equipment is self-owned, reimbursement will be based on actual cost of ownership not to exceed the maximum allowable. If equipment is from an outside supplier, the engineer must secure a minimum of three written quotes. The Department reserves the right to request additional quotes.
*Cost of phone and activation fees are not eligible for direct reimbursement
The Department will reimburse for actual miles driven on the project as directed by the Department, and a maximum of $32.50/day for either mileage to and from the work site or lodging. An inspector will not be reimbursed for a combination of the two during the same day. Mileage will be reimbursed for the most direct route from the inspector's residence or the Consultant's office, whichever is less, to the project site and return at the lesser of the maximum mileage rate established by the Commonwealth or the firm's current policy. The first 15 miles each day of an inspector's commute from and to his/her residence or the consultant's office to the work location is considered normal commuting travel and will not be eligible for mileage reimbursement. Lodging will be reimbursed at a maximum rate of $32.50/day, in lieu of mileage, but receipts for all costs must be provided to the Department with the Engineer's invoice. Lodging will only be reimbursed for employees whose home or headquarters is more than 65 miles from the project.
The goal for Disadvantaged Business Enterprise (DBE) participation in this Agreement shall be fifteen percent (15%) of the total contract price. Additional information concerning DBE participation in this Agreement is contained in the General Requirements and Information Section after the advertised project(s).
Letters of interest for this project must include a letter, signed by the individuals you propose for all TCM-1 and TCIS positions, giving their approval to use their name in your letter of interest for this specific project.
The maximum number of resumes to be included in the letter of interest shall be as follows:
Classification
No. of Resumes TCM-1 2 TCIS 3 TCI-M 2 TCI 3 TA 2 This project reference assignment is considered non-complex. The letter of interest shall be limited to a maximum of three (3) pages, 8 1/2" x 11", one sided (any pages beyond 3 will not be reviewed by the Department), plus an organizational chart (up to 11" x 17" size), and additional resumes, if applicable. (See the General Requirements and Information Section).
The Letter of Interest submission shall be sent to:
Mr. Walter E. Bortree, P.E., District Engineer
Engineering District 5-0
2460 Parkwood Drive
Allentown, PA. 18103
Attn: Mr. Brian H. GraverThe Letter of Interest submission for this project reference number must be received at the address listed above by 4:30 P.M. prevailing time on the tenth (10th) day following the date of this Notice.
Any technical questions concerning the requirements for this project should be directed to Mr. Brian H. Graver, phone number (610) 791-6022, fax number (610) 791-6032.
Indiana and Westmoreland Counties
Project Reference No. 08430AG2571The Department will retain an engineering firm to provide final design and services during construction (shop drawing review and construction consultation) on the S.R. 0259, Section 450, Indiana and Westmoreland Counties, Bolivar Bridge Replacement.
This project involves the replacement of the existing structure that carries S.R. 0259 over the Conemaugh River on a new alignment. The river is the dividing line between Indiana and Westmoreland Counties. The project begins in the Borough of Bolivar, Fairview Township (Westmoreland County) and goes north across the river into the Borough of Robinson (Indiana County). The estimated construction cost for this project is $5 million.
The following factors, listed in order of importance, will be considered by the Department during the evaluation of the firms submitting Letters of Interest:
a) Specialized experience and technical competence of firm. The specific experience of individuals employed by the firm shall be considered.
b) Past record of performance with respect to cost control, work quality and ability to meet schedules.
c) Previous experience on similar types of projects.
d) Available staffing for this assignment, including projected workload for the firms.
e) Location of Consultant in respect to the District.
The firm selected may be required to provide the following services or perform the following tasks: Utility verification and relocation; PUC involvement and coordination; field surveys; roadway cross sections; drainage design; final right-of-way plans; traffic control plans; final roadway plans; core borings; waterway permit submission; final Type, Size and Location submission; geo-technical report; foundation approval; final structure plans; erosion and sedimentation control plans; value engineering and safety review submissions; construction CPM schedule; project review meetings; public/special interest group meetings; completion of all applicable forms; PS&E package submission; project administration, and other unforeseen activities that are required to complete the design of his project. Services during construction activities will include construction consultation, alternate design review and shop drawing reviews.
The project will be designed in metric units.
The project is being advanced, by others, through the completion of the preliminary design submission and field view, preliminary type, size and location, and preliminary right-of-way plans. The selected firm must build upon the work that has been performed to date with minimal redundancy.
The goal for Disadvantaged Business Enterprise (DBE) participation in this Agreement shall be fifteen percent (15%) of the total contract price. Additional information concerning DBE participation in this Agreement is contained in the General Requirements and Information Section after the advertised projects.
This project reference assignment is considered complex. The Letter of Interest shall be limited to a maximum of five pages, 8 1/2" x 11", one sided, plus an organizational chart (up to 11" x 17" size), and additional resumes, if applicable (see the General Requirements and Information Section).
The Letter of Interest submission shall be sent to:
Mr. Richard H. Hogg, P.E., District Engineer
Engineering District 10-0
2550 Oakland Avenue
Indiana, PA 15701-0429
Attention: James R. Andrews, P.E.The Letter of Interest submission for this project reference number must be received at the address listed above by 4:30 p.m. prevailing time on the twentieth (20th) day following the date of this Notice.
Any technical questions concerning the requirements for this project should be directed to James R. Andrews, P.E., phone number 724-357-2080, FAX number 724-357-1905.
Statewide
Project Reference No. 08430AG2572The Department will retain an engineering firm for an Open-End Contract to perform statewide periodic NBIS bridge safety inspections for designated bridges and structures on the Local System throughout the Commonwealth. The Contract will be for a sixty (60) month period with projects assigned on an as-needed basis. The maximum amount of the Open-End Contract will be $2.0 million.
The selected firm will be required to provide all necessary professional and non-professional services, work, material and equipment necessary to inspect/re-inspect and evaluate the condition of locally owned bridges and structures at various locations. The firm will provide updated inspection reports including a bridge load capacity rating/re-rating and/or posting recommendation as warranted. Structure inventory and appraisal data, and completed Bridge Management System coding sheets are also to be furnished. Inventory and operating ratings based on existing conditions for AASHTO and PDT loadings using the Department's computer programs and/or other programs with prior approval when the Department's program is not applicable, may be required.
Firms responding to this solicitation should provide, at a minimum, the following information in their letter of interest:
1. Indicate the lead person or sub-consultant on each of the required work tasks identified above and indicate the qualifications and experience of the lead person or sub-consultant specifically related to each work task. List NBIS certification credentials and PA Bridge Safety Inspection courses taken by staff.
2. Indicate how the firm will provide ''on demand'' response for urgent problems. In the recent past, 200-500 bridges have been inspected per year under similar contracts. Due to variability of inspection schedules and emergencies, this work is not anticipated to be evenly distributed throughout a year or duration of contract.
3. Indicate internal procedures for timeliness of report submission, cost containment and quality assurances.
4. Indicate computer capabilities including PDT programs and other software.
The Department will establish an order of ranking of a minimum of three (3) firms for the purpose of negotiating an Open-End Contract based on the Department's evaluation of the letters of interest received in response to this solicitation. The final ranking will be established directly from the letters of interest. Technical proposals will not be requested prior to the establishment of the final ranking.
The following factors, listed in order of importance, will be considered by the Department during the evaluation of the firms submitting letters of interest:
a. Specialized technical expertise and experience of the individuals committed to this project.
b. Capabilities of the qualified proposed team to address the bridge inspection, load rating evaluations and recommendations, and related aspects identified in the advertisement.
c. Prior technical successes and timeliness in performing work with the Department, especially on bridge inspection related work.
d. Available staffing and ''on demand'' response capabilities in the event of emergencies.
e. Location, cost containment and quality assurance program.
The engineering services identified above are the general work activities that can be expected under this Open-End Contract. A more specific and project-related Scope of Work will be outlined for each individual Work Order developed under this Open-End Contract.
This project reference assignment is considered moderately complex. The letter of interest shall be limited to a maximum of five (5) pages, 8 1/2" x 11", one sided, plus an organizational chart (up to 11" x 17" size), and additional resumes, if applicable. (See the General Requirements and Information Section).
The Letter of Interest submission shall be sent to:
R. Scott Christie, P.E.
Chief Bridge Engineer
Bureau of Design
P. O. Box 3560
Harrisburg, PA 17105-3560The Letter of Interest submission for this project reference number must be received at the address listed above by 4:30 P.M. prevailing time on the twentieth (20th) day following the date of this Notice.
Project management will be by the Bridge Quality Assurance Division, Bureau of Design. Engineering inspections will be directed by the respective District Office.
Any technical questions concerning the requirements for this project should be directed to Mr. Suresh Dadhania, P.E., at (717) 787-3590, FAX No. (717) 787-2882.
Beaver and Lawrence Counties
Project Reference No. 08430AG2573The Department will retain an engineering firm to provide supplementary construction inspection staff of approximately twenty-six (26) inspectors, under the Department's Inspector(s)-in-Charge for construction inspection and documentation services on the following projects:
1. S.R. 0051, Section B17, Beaver County Local Name: PA 51 from Franklin Avenue to the West Aliquippa Bridge This project includes reconstruction with concrete pavement, installing concrete media barrier, guide rail and drainage update, wall repair, safety parapet, curb and sidewalk replacement and relocation of the waterline. Located in the City of Aliquippa, it extends from 1200' north of the bridge over Franklin Avenue to 600' north of West Aliquippa Bridge, 6718 feet, 1.27 miles.
2. S.R. 0018, Section L17, Lawrence County Local Name: TR 18 from Wallace Avenue to Maitland Lane This project consists of milling 2" and resurfacing 2" of superpave, curb removal and replacement, some sidewalk replacement and drainage improvements from the start of work at Craig St. to the New Castle city limits. Also, consists of 1 1/2" superpaving, type 7 and 6-I shoulders, guiderail replacement and drainage work from the New Castle city limits to the end of work at Maitland Lane. Traffic signal updates will be provided. This project is located in the Township of Neshannock.
3. S.R. 0351, Section 005, Lawrence County
Local Name: Conrail RR Bridge
This project is the replacement of a bridge over Conrail RR in Little Beaver Township. It involves a 3-span continuous, composite curved steel multi-girder bridge and approach work. From a point approximately 300 feet west of SR 3011 to a point approximately 200 feet east of Haggerty Road (Twp. Rd T-301).4. S.R. 1021, Section B01, Beaver County
Local Name: Pine Run Bridge
This project entails the removal and replacement of the existing bridge in Marion Township, with a low profile metal arch culvert (35 foot span) and includes minor approach work.Department policy requires firms providing construction inspection services to have a Federal Acquisition Regulation (FAR) field overhead rate established. The Department's current policy (SOL-430-91-34) requires a firm to submit their proposed field and office cost allocation approach, before the beginning of the fiscal year where the separate overhead rates would apply. This approach must comply with the provisions set forth in Part 31 of the Federal Acquisition Regulations (48 CFR Chapter 1) which governs the determination of the eligibility of costs making up the firm's Direct and Indirect Costs.
The Department will establish an order of ranking of a minimum of three (3) firms for the purpose of negotiating an Engineering Agreement based on the Department's evaluation of the acceptable letters of interest received in response to this solicitation. The final ranking will be established directly from the letters of interest. Technical proposals will not be requested prior to the establishment of the final ranking.
The following factors, listed in order of importance, will be considered by the Department during the evaluation of the firms submitting letters of interest:
a. Review of inspectors' resumes with emphasis on construction inspection capabilities and specialized experience in structures, drainage, concrete pavement, curb and sidewalk replacement, shoulders, and maintenance and protection of traffic. (References for each inspector should be made available upon request.)
b. Understanding of the Department's requirements, policies, and specifications.
c. Ability to package and present the Letter of Interest in accordance with the ''General Requirements and Information'' section.
d. Past Performance.
e. Number of NICET certified inspectors in each payroll classification.
f. Number of available inspectors in each payroll classification.
g. Workload.
The qualifications and experience required of the firm's inspectors will be established by the Department, and the qualifications of the firm's proposed employees will be reviewed and approved by the Department.
It is anticipated that the supplementary construction inspection staff for this assignment will consist of the following number of inspectors who meet the requirements for the following inspection classifications:
No. of Classification
Inspectors Transportation Construction Manager 1
(TCM-1) (NICET Highway Construction
Level 4 or equivalent)1 (1) Transportation Construction Ins. Super.
(TCIS) (NICET Highway Construction
Level 3 or equivalent)4 (4) Transportation Construction Inspector (TCI)
(NICET Highway Construction Level 2 or
equivalent)15 (11) Technical Assistant (TA)
(NICET Highway Construction Level 1 or
equivalent)6 (6) The number(s) in parenthesis above indicate the number of inspectors in each Classification that must meet at least one of the following requirements:
1. Be certified by the National Institute for Certification in Engineering Technologies (NICET) in the field of Transportation Engineering Technology, subfield of Highway Construction, or subfield of Highway Materials, at the Level required for the Inspection Classification.
2. Be registered as a Professional Engineer by the Commonwealth of Pennsylvania with the required highway experience specified for the Inspection Classification.
3. Be certified as an Engineer-in-Training by the Commonwealth of Pennsylvania with the required highway experience specified for the Inspection Classification.
4. Hold a Bachelor of Science Degree in Civil Engineering or a Bachelor of Science Degree in Civil Engineering Technology with the required highway experience specified for the Inspection Classification.
5. Hold an Associate Degree in Civil Engineering Technology with the required highway experience specified for the Inspection Classification.
The maximum hourly payroll rate for each Department Payroll Classification for calendar year 2000 shall be as shown:
Payroll Classification
Maximum Straight Time Hourly Payroll Rate (Year 2000) (TCM-1) $23.22 (TCIS) $20.34 (TCI) $17.05 (TA) $11.72 If applicable, the maximum straight time hourly payroll rate for subsequent calendar years will be established at the scope of work meeting.
The maximum hourly payroll rate is the maximum hourly rate paid to an employee in a specific Department Payroll classification. The Department reserves the right to negotiate hourly payroll rates of compensation of individuals based on knowledge, experience and education up to the payroll classification maximum hourly payroll rate.
The firm selected may be required to attend a pre-construction conference with the Department and the construction contractor for this project. Under the supervision and direction of the Department, the selected firm will be required to keep records and document the construction work; prepare current and final estimates for payment to the construction contractor; assist the Department in obtaining compliance with the labor standards, safety and accident prevention, and equal opportunity provisions of the contract item; firms must also provide two inspectors certified in computer documentation; and perform other duties as may be required. Firms applying must have qualified personnel capable of climbing structures during painting, rehabilitation, or construction.
The firm selected will be required to supply the following equipment:
Quantity Item 20 Cellular Phones (for Engineer's employees only) 4 Digital Cameras (3 Gigs) The Department will directly reimburse the selected engineering firm for the above equipment, for use by the consultant inspection staff at their actual cost not to exceed the maximum direct reimbursement shown below. The engineering firm is required to include their billing rates for each type of equipment in the letter of interest.
* Cell Phone Usage* As per invoice * Camera {[type]} As per invoice If the equipment is self-owned, reimbursement will be based on actual cost of ownership not to exceed the maximum allowable. If equipment is from an outside supplier, the engineer must secure a minimum of three written quotes. The Department reserves the right to request additional quotes.
*Cost of phone and activation fees are not eligible for direct reimbursement
The Department will reimburse for actual miles driven on the project as directed by the Department, and a maximum of $32.50/day for either mileage to and from the work site or lodging. An inspector will not be reimbursed for a combination of the two during the same day. Mileage will be reimbursed for the most direct route from the inspector's residence or the Consultant's office, whichever is less, to the project site and return at the lesser of the maximum mileage rate established by the Commonwealth or the firm's current policy. The first 15 miles each day of an inspector's commute from and to his/her residence or the consultant's office to the work location is considered normal commuting travel and will not be eligible for mileage reimbursement. Lodging will be reimbursed at a maximum rate of $32.50/day, in lieu of mileage, but receipts for all costs must be provided to the Department with the Engineer's invoice. Lodging will only be reimbursed for employees whose home or headquarters is more than 65 miles from the project.
The goal for Disadvantaged Business Enterprise (DBE) participation in this Agreement shall be fifteen percent (15%) of the total contract price. Additional information concerning DBE participation in this Agreement is contained in the General Requirements and Information Section after the advertised project(s).
Letters of interest for this project must include a letter, signed by the individuals you propose for all TCM-1 and TCIS positions, giving their approval to use their name in your letter of interest for this specific project.
The maximum number of resumes to be included in the letter of interest shall be as follows:
Classification
No. of Resumes TCM-1 1 TCIS 4 TCI 18 This project reference assignment is considered non-complex. The letter of interest shall be limited to a maximum of three (3) pages, 8 1/2" x 11", one sided (any pages beyond 3 will not be reviewed by the Department), plus an organizational chart (up to 11" x 17" size), and additional resumes, if applicable. (See the General Requirements and Information Section).
The Letter of Interest submission shall be sent to:
Raymond S. Hack, P.E., District Engineer
Engineering District 11-0
45 Thoms Run Road, Bridgeville, PA 15017
Attention: Design Development UnitThe Letter of Interest submission for this project reference number must be received at the address listed above by 4:30 p.m. prevailing time on the twentieth (20th) day following the date of this Notice.
Any technical questions concerning the requirements for this project should be directed to Brian A. Krul, District 11-0, Design Development Unit at 412-429-3801.
Allegheny County
Project Reference No. 08430AG2574The Department will retain an engineering firm to provide supplementary construction inspection staff of approximately twenty-four (24) inspectors, under the Department's Inspector(s)-in-Charge for construction inspection and documentation services on the following projects:
1. S.R. 0019, Section A21, Allegheny County
Local Name: Railroad Opening
This project involves construction of two structures to provide an opening in the railroad embankment supporting the Norfolk Southern Railroad in the City of Pittsburgh. This project will also provide traffic mitigation for the Fort Pitt Bridge Project.2. S.R. 0065, Section A24, Allegheny County
Local Name: Ohio River Boulevard
This project consists of milling and resurfacing, concrete pavement patching, bituminous overlay, shoulders, drainage restoration, concrete median barrier and guide rail upgrades. The project is located in the Boroughs of Edgeworth and Leetsdale.3. S.R. 0022, Section A08, Allegheny County
Local Name: RT 22/30 Expressway Rehab
The project includes a reconstructed roadway, which will consist of two 12' wide lanes with 10' wide shoulders (outside), and 6' wide left (median) shoulders in both the westbound and eastbound directions. By shifting the existing lanes 3 feet into the median, the existing 20 foot wide median will be reduced to 14 feet. This will enable the construction of the roadway pavement and shoulders (both concrete) without any major impacts to the existing cut and fill slopes. Located in North Fayette Township, this project is the continuation of the SR 0022, Section A07 and Section A11 projects, which were the eastbound and westbound projects just west of the subject project.Department policy requires firms providing construction inspection services to have a Federal Acquisition Regulation (FAR) field overhead rate established. The Department's current policy (SOL-430-91-34) requires a firm to submit their proposed field and office cost allocation approach, before the beginning of the fiscal year where the separate overhead rates would apply. This approach must comply with the provisions set forth in Part 31 of the Federal Acquisition Regulations (48 CFR Chapter 1) which governs the determination of the eligibility of costs making up the firm's Direct and Indirect Costs.
The Department will establish an order of ranking of a minimum of three (3) firms for the purpose of negotiating an Engineering Agreement based on the Department's evaluation of the acceptable letters of interest received in response to this solicitation. The final ranking will be established directly from the letters of interest. Technical proposals will not be requested prior to the establishment of the final ranking.
The following factors, listed in order of importance, will be considered by the Department during the evaluation of the firms submitting letters of interest:
a. Review of inspectors' resumes with emphasis on construction inspection capabilities and specialized experience in structures, paved shoulders, bituminous overlay, concrete pavement, milling and resurfacing, drainage, and maintenance and protection of traffic. (References for each inspector should be made available upon request).
b. Understanding of the Department's requirements, policies and specifications.
c. Ability to package and present the Letter of Interest in accordance with the ''General Requirements and Information'' section.
d. Past Performance.
e. Number of NICET certified inspectors in each payroll classification.
f. Number of available inspectors in each payroll classification.
g. Workload.
The qualifications and experience required of the firm's inspectors will be established by the Department, and the qualifications of the firm's proposed employees will be reviewed and approved by the Department.
It is anticipated that the supplementary construction inspection staff for this assignment will consist of the following number of inspectors who meet the requirements for the following inspection classifications:
No. of Classification
Inspectors Transportation Construction Manager 1
(TCM-1) (NICET Highway Construction
Level 4 or equivalent)1 (1) Transportation Construction Ins. Super.
(TCIS) (NICET Highway Construction
Level 3 or equivalent)5 (5) Transportation Construction Inspector (TCI)
(NICET Highway Construction Level 2 or
equivalent)
12 (9) Technical Assistant (TA)
(NICET Highway Construction Level 1 or
equivalent)6 (0) The number(s) in parenthesis above indicate the number of inspectors in each Classification that must meet at least one of the following requirements:
1. Be certified by the National Institute for Certification in Engineering Technologies (NICET) in the field of Transportation Engineering Technology, subfield of Highway Construction, or subfield of Highway Materials, at the Level required for the Inspection Classification.
2. Be registered as a Professional Engineer by the Commonwealth of Pennsylvania with the required highway experience specified for the Inspection Classification.
3. Be certified as an Engineer-in-Training by the Commonwealth of Pennsylvania with the required highway experience specified for the Inspection Classification.
4. Hold a Bachelor of Science Degree in Civil Engineering or a Bachelor of Science Degree in Civil Engineering Technology with the required highway experience specified for the Inspection Classification.
5. Hold an Associate Degree in Civil Engineering Technology with the required highway experience specified for the Inspection Classification.
The maximum hourly payroll rate for each Department Payroll Classification for calendar year 2000 shall be as shown:
Payroll Classification Maximum Straight Time Hourly Payroll Rate (Year 2000) (TCM-1) $23.22 (TCIS) $20.34 (TCI) $17.05 (TA) $11.72 If applicable, the maximum straight time hourly payroll rate for subsequent calendar years will be established at the scope of work meeting.
The maximum hourly payroll rate is the maximum hourly rate paid to an employee in a specific Department Payroll classification. The Department reserves the right to negotiate hourly payroll rates of compensation of individuals based on knowledge, experience and education up to the payroll classification maximum hourly payroll rate.
The firm selected may be required to attend a pre-construction conference with the Department and the construction contractor for this project. Under the supervision and direction of the Department, the selected firm will be required to keep records and document the construction work; prepare current and final estimates for payment to the construction contractor; assist the Department in obtaining compliance with the labor standards, safety and accident prevention, and equal opportunity provisions of the contract item; firms must also provide two inspectors certified in computer documentation; and perform other duties as may be required. Firms applying must have qualified personnel capable of climbing structures during painting, rehabilitation, or construction.
The firm selected will be required to supply the following equipment:
Quantity Item 18 Cellular Phones (for Engineer's employees only) 3 Digital Cameras (3 Gigs) The Department will directly reimburse the selected engineering firm for the above equipment, for use by the consultant inspection staff at their actual cost not to exceed the maximum direct reimbursement shown below. The engineering firm is required to include their billing rates for each type of equipment in the letter of interest.
* Cell Phone Usage* As per invoice * Camera {[type]} As per invoice If the equipment is self-owned, reimbursement will be based on actual cost of ownership not to exceed the maximum allowable. If equipment is from an outside supplier, the engineer must secure a minimum of three written quotes. The Department reserves the right to request additional quotes.
*Cost of phone and activation fees are not eligible for direct reimbursement
The Department will reimburse for actual miles driven on the project as directed by the Department, and a maximum of $32.50/day for either mileage to and from the work site or lodging. An inspector will not be reimbursed for a combination of the two during the same day. Mileage will be reimbursed for the most direct route from the inspector's residence or the Consultant's office, whichever is less, to the project site and return at the lesser of the maximum mileage rate established by the Commonwealth or the firm's current policy. The first 15 miles each day of an inspector's commute from and to his/her residence or consultant's office to the work location is considered normal commuting travel and will not be eligible for mileage reimbursement. Lodging will be reimbursed at a maximum rate of $32.50/day, in lieu of mileage, but receipts for all costs must be provided to the Department with the Engineer's invoice. Lodging will only be reimbursed for employees whose home or headquarters is more than 65 miles from the project.
The goal for Disadvantaged Business Enterprise (DBE) participation in this Agreement shall be fifteen percent (15%) of the total contract price. Additional information concerning DBE participation in this Agreement is contained in the General Requirements and Information Section after the advertised project(s).
Letters of interest for this project must include a letter, signed by the individuals you propose for all TCM-1 and TCIS positions, giving their approval to use their name in your letter of interest for this specific project.
The maximum number of resumes to be included in the letter of interest shall be as follows:
Classification
No. of Resumes TCM-1 1 TCIS 6 TCI 14 TA 0 This project reference assignment is considered non-complex. The letter of interest shall be limited to a maximum of three (3) pages, 8 1/2" x 11", one sided (any pages beyond 3 will not be reviewed by the Department), plus an organizational chart (up to 11" x 17" size), and additional resumes, if applicable. (See the General Requirements and Information Section).
The Letter of Interest submission shall be sent to:
Raymond S. Hack, P.E., District Engineer
Engineering District 11-0
45 Thoms Run Road, Bridgeville, PA 15017
Attention: Design Development UnitThe Letter of Interest submission for this project reference number must be received at the address listed above by 4:30 P.M. prevailing time on the twentieth (20th) day following the date of this Notice.
Any technical questions concerning the requirements for this project should be directed to Brian A. Krul, District 11-0, Design Development Unit at 412-429-3801.
General Requirements and Information Firms interested in providing the above work and services are invited to submit a Letter of Interest with the required information for each Project Reference Number for which the applicant wishes to be considered.
The Letter of Interest and required information must be submitted to the person designated in the individual advertisement.
The Letter of Interest and required information must be received by the Deadline indicated in the individual advertisement.
For District projects, all consultants, both prime consultants and subconsultants, who desire to be included in a Letter of Interest must have an Annual Qualification Package on file with the appropriate District Office, by the deadline stipulated in the individual advertisements.
For Statewide projects, all consultants, both prime consultants and subconsultants, who desire to be included in a Letter of Interest must have an Annual Qualification Package on file with Central Office, Bureau of Design by the deadline stipulated in the individual advertisements.
Information concerning the Annual Qualification Package can be found in Strike-off Letter No. 433-99-04 or under the Notice to all Consultants published in the February 27, 1999 issue of the Pennsylvania Bulletin.
By submitting a letter of interest for the projects that request engineering services, the consulting firm is certifying that the firm is qualified to perform engineering services in accordance with the laws of the Commonwealth of Pennsylvania. A firm not conforming to this requirement may submit a letter of interest as a part of a joint venture with an individual, firm or corporation which is permitted under State law to engage in the practice of engineering.
The letter of interest must include full disclosure of any potential conflict of interest by the prime or any subconsultant based on Engineering Involvement Restrictions Guidelines as established in Strike-off Letter No. 433-00-02 published March 27, 2000. If there are no potential conflicts you shall include the following statement: ''I have reviewed Strike-off Letter No. 433-00-02 and determine that there are no potential conflicts of interest for anyone on this project team.''
If a Joint Venture responds to a project advertisement, the Department of Transportation will not accept separate Letters of Interest from the Joint Venture constituents. A firm will not be permitted to submit a Letter of Interest on more than one (1) Joint Venture for the same Project Reference Number. Also a firm that responds to a project as a prime may not be included as a designated subcontractor to another firm that responds as a prime to the project. Multiple responses under any of the foregoing situations will cause the rejection of all responses of the firm or firms involved. The above does not preclude a firm from being set forth as a designated subcontractor to more than one (1) prime responding to the project advertisement.
If a goal for Disadvantaged Business Enterprise (DBE) participation is established for an advertised project, firms expressing interest in the project must agree to ensure that Disadvantaged Business Enterprise (DBE) firms as defined in the Transportation Equity Act for the 21st century (TEA-21) and currently certified by the Department of Transportation shall have the opportunity to participate in any subcontracting or furnishing supplies or services approved under Form 442, Section 1.10(a). The TEA-21 requires that firms owned and controlled by women (WBEs) be included, as a presumptive group, within the definition of Disadvantaged Business Enterprise (DBE). The goal for DBE participation shall be as stated in the individual project advertisement. Responding firms shall make good faith efforts to meet the DBE goal using DBEs (as they are defined prior to the act, WBEs or combinations thereof).
Proposed DBE firms must be certified at the time of submission of the Letter of Interest. If the selected firm fails to meet the established DBE participation goal, it shall be required to demonstrate its good faith efforts to attain the goal.
Responses are encouraged by small firms, Disadvantaged Business Enterprise (DBE) firms, and other firms who have not previously performed work for the Department of Transportation.
Letters of Interest for will be considered non-responsive and eliminated from further consideration for any of the following reasons:
1. Letters of Interest not received on time.
2. Project of interest is not identified.
3. An Annual Qualification Package for the prime consultant and all subconsultants is not on file with the organization receiving the Letter of Interest.
4. Conflict of Interest evaluation statement is not included.
5. A Disadvantaged Business Enterprise (DBE) participation goal is established for the Project Reference Number but no DBE/WBE is identified and no good faith effort is included.
6. Firm submitted a Letter of Interest on more than one (1) Joint Venture or a firm submitted a Letter of Interest as a prime and was also included as a subconsultant, to another firm. Multiple responses under any of the foregoing situations will cause the rejection of all responses of the firm, or firms, involved.
In addition to the above reasons, a Letter of Interest for Construction Inspection Services will be considered non-responsive for any of the following reasons:
1. Prime consultant or any subconsultant does not have a Federal Acquisition Regulation (FAR) Audit Field Overhead Rate on file with the Department.
2. Using an individual's resume without including a letter granting the individual's approval for TCIS and higher positions.
3. Exceeding the maximum number of resumes in a payroll classification.
The assignment of the agreement/contract for the above advertisement(s) will be made to one of the firms who submitted an acceptable Letter of Interest in response to the project advertisement. The assignment will be made based on the Department's evaluation of the firm's qualification and capabilities. The Department reserves the right to reject all letters submitted, to cancel the solicitations requested under this Notice, and/or to readvertise solicitation for the work and services.
BRADLEY L. MALLORY,
Secretary
[Pa.B. Doc. No. 00-1184. Filed for public inspection July 7, 2000, 9:00 a.m.]
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