RULES AND REGULATIONS
Title 4--ADMINISTRATION
GOVERNOR'S OFFICE
[4 PA. CODE CH. 1]
Index of Issuances--Directives Management System
[33 Pa.B. 1452] The Directives Management System provides comprehensive statements of policy and procedure on matters that affect employees in all agencies under the Governor's jurisdiction. This amendment updates the Index for all Executive Orders, Management Directives and Manuals issued, amended and rescinded by the Directives Management System after publication of the last Index dated July 23, 2002.
The Index of Issuances (Index) and all documents listed therein can be accessed at www.state.pa.us. Go to the State's HOME PAGE. In the ''PA Keyword'' block, type in one of four keywords, that is, ''Executive Orders,'' ''Management Directives,'' ''Administrative Circulars'' or ''Manuals.'' Click OK. When the screen appears, scroll down to the document by number. Additionally, organization charts also may be accessed.
Individuals should call (717) 783-5055 concerning changes in distribution requirements and requests for additional copies of issuances.
Marginal dots are indicative of documents added, amended, revised or rescinded since the last issuance of this Index.
This manual replaces, in its entirety, Manual M210.3 dated July 23, 2002.
ROBERT S. BARNETT,
Secretary of AdministrationFiscal Note: GOV 03-2. No fiscal impact; (8) recommends adoption.
(Editor's note: This Index of Issuance is published under 1 Pa. Code § 3.1(a)(9) (relating to contents of Code). This document meets the criteria of 45 Pa.C.S. § 702(7) as a document general and permanent in nature which shall be codified in the Pennsylvania Bulletin.)
Annex A
TITLE 4. ADMINISTRATION
PART I. GOVERNOR'S OFFICE
CHAPTER 1. AGENCY OPERATION AND ORGANIZATION
Subchapter A. DIRECTIVES MANAGEMENT SYSTEM § 1.4. Index of issuances.
(a) Section 1.2 (relating to policy) specifies that ''Issuances from the Governor's Office and from agencies under the Governor's jurisdiction, except proclamations and press releases, that are intended for distribution to two or more agencies are to be issued through the Directives Management System in one of four types of publications:
(1) Numbered Executive Orders, signed by the Governor, announcing broad policies, programs and responsibilities that are relatively permanent.
(2) Numbered Management Directives announcing detailed policies, programs, responsibilities and procedures that are relatively permanent. Management Directives are to be signed by the Governor, Lieutenant Governor, Budget Secretary, Secretary of Administration or the head of a department or independent board, commission or council under the Governor's jurisdiction.
(3) Numbered Administrative Circulars containing either informational material or instructions that are one-time or temporary in nature. Administrative Circulars are to be signed the same as Management Directives.
(4) Numbered procedural issuances containing detailed information and guidelines for relatively restricted, well-defined operations or sets of operations. Procedural issuances may be manuals, handbooks, catalogs, guides or similar publications. Manuals are to be signed the same as Management Directives.
(b) Management Directives and Manuals are numbered in sequence by category such as, Financial Management, and subcategory such as, Payroll. They should be filed by number, not by date.
(c) Changes to Executive Orders, Management Directives and Manuals (catalogs, handbooks, bulletins, and the like) may be issued in the form of amendments or revisions. Amendments are complete documents incorporating all changes since the last complete issuance. Dots are placed in the margins to show the new or changed text. Revisions are usually pen and ink changes or replacement pages and affect only those parts of an issuance being changed.
(d) Every agency should include in its distribution under each symbol a basic amount for managers and centrally located reference files. Additional copies depending on the symbol, should be included for action offices, field offices, extra information copies, and bulletin boards. Distribution symbols have the following meanings:
Distribution
SymbolDefinition A Of limited interest or requires action by only one or a few segments of an agency. B Of general interest or requires action by many segments of an agency. F Requires action by the personnel office or the main impact is in the field of human resources. Special Designed to fit specific needs. Most manuals are in this category. (e) All changes in distribution requirements and requests for additional copies of all issuances should be referred to 783-5055.
Date of
Original
or Latest
AmendmentCurrent
Revisions1. Executive Orders Amendment 1973-9 Environmental Protection by State Agencies 7/13/73 1974-7 Directives Management System Rescinded by 2001-1--2/13/01 1974-11 Governor's Interdepartmental Council on Seasonal Farmworkers 11/2/78 1975-3 Establishment of the Pennsylvania Commission for Women Rescinded by 1997-3--6/25/97 1975-5 Commitment Toward Equal Rights 9/19/78 1975-6 Preservation of Historic Resources 5/6/75 1977-4 Compliance with Section 504 of the Rehabilitation Act of 1973 (P. L. 93-112) 8/3/77 1977-5 Implementation of Act No. 1976-101 9/27/77 1978-4 Flood Plain Management 3/1/78 1978-9 Public Information Policies and Practices 5/23/78 1978-19 Access by Handicapped Individuals to Meeting Locations 12/19/78 1979-10 Commonwealth Child Development Committee 7/25/79 1979-13 Governor's Office of Policy and Planning 9/18/79 1980-3 Life Cycle Costing 2/8/80 1980-4 Golden Keystone Discount Card Program 2/27/80 1980-5 Task Force on Employment Services to Displaced Homemakers 2/28/80 1980-7 Small Business Service Center 2/29/80 1980-13 Contract Management Rescinded by 1999-5--12/9/99 1980-18 Code of Conduct 5/16/84 1 1980-20 Pennsylvania Coastal Zone Management Program 9/22/80 1981-3 Scheduling of Bond and Note Issue Sales 1/30/81 1981-4 Federal Program Coordination 2/9/81 1981-6 Pennsylvania Department of Health Advisory Board of Arthritis 5/22/81 1981-13 Governor's Committee on Employment of the Handicapped 10/19/81 1983-1 Transfer of Cresson Center to the Bureau of Correction 1/4/83 1983-4 Coordination of State Employment and Training Programs Rescinded by 1997-7--6/30/98 1984-3 Accounting and Financial Reporting 10/11/84 1985-1 State Employee Combined Appeal Rescinded by 2001-2--2/14/01 1986-1 Commonwealth Single Audit Coordinator 2/24/86 1986-2 Task Force on Special Supplemental Food Program for Women, Infants, and Children (WIC)
4/22/861986-5 Standby Allocations of the Volume Cap Under the Tax Reform Act of 1986 10/2/86 1986-7 Liquor Control Board Sunset: Privatization of State Liquor Monopoly; Transfer of Liquor Control Board Functions
12/1/861987-1 1987 Allocations of the Unified Volume Cap Under the Tax Reform Act of 1986
1/7/871987-2 Permanent Transfer of Retreat State Hospital to the Department of Corrections
1/16/871987-3 Transfer of Waynesburg Youth Development Center to the Department of Corrections
1/16/871987-4 Economic Development Partnership (EDP) Rescinded by 2001-4--6/5/01 1987-7 State Inspector General 4/6/87 1987-8 Pennsylvania Emergency Response Commission 4/20/87 1987-9 Allocation of State Low-Income Housing Credit Authority Under the Internal Revenue Code of 1986
4/22/871987-10 Highway Safety 11/25/92
Executive Orders Date of
Original
or Latest
AmendmentCurrent
Revisions1987-12 Cultural Advisor to the Governor 5/27/87 1987-19 Delegation to Department of Environmental Resources in Compliance with Federal Low-Level Radioactive Waste Policy Amendments Act
12/21/871988-4 Coordination of Food and Nutrition Programs; Appointment of the Advisor to the Governor on Food and Nutrition Programs and the Inter-Agency Council on Food and Nutrition
4/7/88
11988-5 Pennsylvania Department of Health Diabetes Task Force Terminated 12/31/94 1988-8 Pennsylvania State Data Center 7/12/88 1988-9 Small Business Advisory Council Terminated 12/31/94 1988-10 Management of Automated Technology Rescinded by 2002-12 1988-11 Motor Carrier Advisory Committee 11/18/88 1-2-3 1989-2 Upper Delaware Federal Scenic River 2/16/89 1989-3 Master Leasing Program 3/2/89 1989-4 Developmental Disabilities Planning Council Rescinded by 1997-2--5/30/97 1989-8 Municipal Waste Reduction and Planning Program 10/17/89 1990-1 Municipal Waste Transportation Enforcement Program 3/14/90 1990-2 Bureau of Women's Business Development Terminated 6/30/95 1990-3 Contractor Responsibility Program 6/29/90 1990-4 UNITED STATES BRIG NIAGARA--''Flagship of Pennsylvania'' 8/17/90 1990-7 Interagency River Island Task Force 10/17/90 1 1991-2 Utilization of Commonwealth Owned and Leased Space 2/27/91 1991-3 Use of Permanently-Assigned Commonwealth-Registered Vehicles 2/27/91 1991-4 Governor's Council on Physical Fitness and Sports Rescinded by 1997-5--9/24/97 1991-5 Environmental Training Partnership 4/22/91 1991-8 Pennsylvania Heritage Affairs Commission Terminated 12/31/94 1992-1 Records Management 1/8/92 1992-2 Housing and Supportive Services Task Force Terminated 1/31/95 1993-2 Civil Disorder and Emergency 4/9/93 1993-3 State Land Use Planning--Goals and Objectives for Commonwealth
Agencies
8/31/931993-4 State Center for Health Statistics and Research 10/13/93 1994-1 State Commission on National and Community Service 1/28/94 1994-2 Governor's Office of PennPORTS 3/29/94 1994-3 Agricultural Land Preservation Policy Rescinded by 1997-6--10/14/97 1994-4 Governor's Committee on Education Standards and Assessments 5/18/94 1994-5 Nursing Home Loan Agency's Authorization to Sell Loans 11/4/94 1995-1 Judicial Appointments 2/27/95 1995-2 Drug Policy Planning Coordination 12/19/97 1995-3 Pennsylvania Energy Development Authority 7/10/95 1995-4 Monitoring Supplies of Petroleum Products 7/10/95 1995-5 Money-Back Guarantee Permit Review for the Department of Environmental Protection
8/23/951995-6 Governor's Community Partnership for Safe Children 9/14/95 1995-7 Governor's Executive Council on Recycling Development and Waste
Reduction
10/11/951995-8 Governor's Advisory Commission on Public School Finance 10/11/95 1995-9 Governor's Sportsmen's Advisory Council Rescinded by 2001-5--9/17/01 1995-10 Governor's Sports and Exposition Facilities Task Force 10/27/95 1996-1 Regulatory Review and Promulgation 2/6/96 1996-2 Implementation of the IMPACCT Commission Recommendations 4/19/96 1996-3 Governor's Advisory Commission on African American Affairs 5/10/99 1996-4 Governor's Advisory Commission on Latino Affairs 4/19/96 1996-5 Municipal Waste Facilities Review Program 8/29/96 1996-6 Governor's Advisory Commission on Academic Standards 9/30/96 1996-7 Pennsylvania Center for Environmental Education 12/20/96 1996-8 Minority and Women Business Enterprise and Contract Compliance Programs
12/20/961996-9 Equal Employment Opportunity Rescinded by 2002-3--5/3/02 1996-10 State Employee Assistance Program 12/20/96 1996-11 Disability-Related Policy Rescinded by 2002-5--5/3/02 1996-12 Workplace Policy for HIV/AIDS 12/20/96 1996-13 Commonwealth of Pennsylvania's Policy on Substance Abuse in the Workplace
12/20/961996-14 Prohibition of Sexual Harassment in the Commonwealth Rescinded by 1999-3--5/13/99 1997-1 Governor's Travel and Tourism Council 3/17/97 1997-2 Developmental Disabilities Council 5/30/97 1997-3 Pennsylvania Commission for Women 6/25/97 1997-4 The 21st Century Environment Commission 7/1/97 1 1997-5 Governor's Advisory Council on Physical Fitness and Sports 9/24/97 1997-6 Agricultural Land Preservation Policy 10/14/97 1997-7 Pennsylvania Human Resources Investment Council Rescinded by 2000-2--2/14/00 1998-1 Governor's Green Government Council 3/25/98 1998-2 Governor's Census 2000 Advisory Panel 4/2/98 1998-3 The Pennsylvania Greenways Partnership Commission 8/16/01 1998-4 Interagency Committee to Coordinate Services Provided to Individuals with Disabilities
8/12/981999-1 Land Use Planning 1/7/99 1999-2 Pennsylvania Rural Development Council 3/29/99 1999-3 Prohibition of Sexual Harassment in the Commonwealth Rescinded by 2002-4--5/3/02 1999-4 Pennsylvania Justice Network (JNET) Governance Structure 6/8/99 1999-5 Rescission of Executive Order 1980-13 12/9/99 2000-1 Extension of Filing Deadline for Nomination Petitions Terminated 1/26/00 2000-2 Pennsylvania Workforce Investment Board 2/14/00 2001-1 Directives Management System 2/13/01 2001-2 State Employee Combined Appeal 2/14/01 2001-3 The Voting Modernization Task Force Terminated 12/31/01 2001-4 Economic and Community Development Partnership 6/5/01 2001-5 Governor's Sportsmen's Advisor, Governor's Sportsmen's Advisory Council, and the Governor's Youth Sportsmen's Advisory Council
9/17/012001-6 Governor's Task Force on Security Rescinded by 2002-11-- 9/12/02 2002-1 Commonwealth Internal Operations Emergency Preparedness Steering Committee
3/22/022002-2 Governor's Task Force on Early Childhood Care and Education 7/15/02 2002-3 Equal Employment Opportunity 5/3/02 2002-4 Prohibition of Sexual Harassment in the Commonwealth 5/3/02 2002-5 Disability-Related Policy 5/3/02 2002-6 PA Open for Business 6/6/02 2002-7 Integrating Mediation Into State Government 6/14/02 2002-8 Governor's Interagency Task Force on Energy 7/18/02 2002-9 Governor's Fire and Emergency Services Task Force Terminated 10/1/02 2002-10 Governor's Commission and Abandoned Mine Voids and Mine Safety Terminated 11/15/02 2002-11 Pennsylvania Homeland Security Organizational Structure 9/12/02 2002-12 Rescission of Executive Order 1988-10 Terminated 10/15/02 2002-13 Proposed Keystone Opportunity Improvement Sub-zones 12/31/02 2003-1 Commonwealth's Health Care Reform Agenda 1/21/03 2. Management Directives and Manuals BUDGET
105.1 Allocation and Allotment of Funds for ICS Transactions 10/22/84 105.2 Contingent Commitments 7/2/85 105.3 Block Grants 12/6/82 105.4 Allocation and Allotment of Funds for Non-ICS Transactions 10/22/84 105.5 Use of the Determination of Tax-Exempt Category for Capital Projects
Form
9/12/91General Budget Preparation 110.2 Request for Approval of Federal Funds 1/14/85 110.3 Budgeting and Accounting for Federal Appropriations 5/29/85 M110.1 2002-03 Budget Instructions 8/01 M110.2 2002-03 Rebudget Instructions 6/02 MANAGEMENT/ADMINISTRATIVE SUPPORT General 205.2 Powers and Duties of Policing Forces 2/9/77 205.4 Delegation of Authority to Sign 8/16/00 205.6 Defense of Suits Against Commonwealth Employees 9/30/86 205.9 Implementation of Financial Disclosure Provisions of the Governor's Code of Conduct
3/5/02205.10 Financial Disclosures Required by the Public Official and Employee Ethics Act, Act 93 of 1998, 65 Pa.C.S. §§ 1101--1113
3/5/02205.12 Financial Disclosures Required of Former Employees by the Public Official and Employee Ethics Act, Act 93 of 1998, 65 Pa.C.S. §§ 1101--1113
3/5/02205.14 Prohibition of Activities Not Specifically or Directly Connected with the Official Business of the Commonwealth on Commonwealth Property
2/2/88205.15 Memberships in Associations, Organizations, or Societies 1/17/85 205.16 Compliance With the Whistleblower Law, Act 1986-169 11/22/95 205.17 1987 Chesapeake Bay Agreement 3/2/88 205.18 Ballot Question Advocacy by Executive Branch Employees, Appointees and Officials
4/11/88205.19 Smoking in Commonwealth Buildings and Facilities 7/1/97 205.20 Documents and Evidence Relating to Asbestos in Commonwealth Buildings 6/7/89 205.21 Commonwealth Child Care Program 9/12/01 205.22 Implementation of Act 1988-101, Municipal Waste Planning, Recycling and Waste Reduction Act
8/7/89205.23 Submission of Commonwealth Publications to the State Library for Collection and Distribution to Other Designated Libraries
4/27/93205.24 Display of Flags on Commonwealth Grounds and Buildings 5/24/01 205.25 Disability-Related Employment Policy 6/19/02 205.26 The Americans With Disabilities Act of 1990, Title II, Subtitle A, Nondiscrimination in State and Local Government Services
7/22/92205.27 Implementation of Act 194-1990, Asbestos Occupations Accreditation and Certification Act
11/16/92205.28 Purchase of Recycled Content Products by State Agencies 4/2/93 205.29 Commonwealth Internet Access 1/5/99 205.30 Personal Use of Promotions and Offers 10/23/97 205.31 Pro Bono Publico Legal Services 2/11/99 205.32 Hiring Sign Language Interpreters/Transliterators 6/16/99 1 205.33 Workplace Violence 6/22/99 205.34 Standards for Employee and Other Authorized User Internet Use and Electronic Mail Communications
9/12/00205.35 Information Reporting From the Commonwealth's Enterprise SAP Business Information Warehouse System
7/5/02205.36 Right-to-Know Law 11/27/02 M205.2 Meeting Room Facilities 3/27/02 Management Programs 210.1 Directives Management System 5/15/01 210.4 Central Microfilm Management 11/18/02 210.5 Records Management 9/16/02 210.6 Selection, Acquisition and Use of Filing Equipment 9/16/02 210.8 Micrographics Procedures to be Used in Conjunction With Central Microfilm Management
11/18/02210.9 Electronic Imaging Systems Procedures Relating to the Management of Records
4/23/01210.10 Electronic Records Management 4/23/01 210.11 Acceptance of Imaged Documents 6/16/97 210.12 Electronic Commerce Initiatives and Security 2/14/00 210.13 Retention and Disposition of Records Created on Electronic Mail (E-mail) Systems
4/27/01M210.1 Guide to Efficient Filing 7/21/76 M210.3 Index of Issuances--Directives Management System 1/27/03 M210.4 Forms Management 8/16/83 1-2 M210.5 Standard (STD) Forms Management 9/15/98 M210.6 Publications Management 8/1/84 1 M210.7 State Records Management Manual 12/7/99 M210.8 Vital Records Disaster Planning 5/9/95 M210.9 General Administrative Records Retention and Disposition Schedule for Records Common to Most Agencies
5/01Contracts Management 215.6 Contract Management Rescinded by M215.3--8/20/99 215.7 Affirmative Action/Contract Compliance Program Rescinded by M210.3--4/8/97 215.8 Contractor Integrity Provisions for Commonwealth Contracts 12/20/91 215.9 Contractor Responsibility Program 4/16/99 215.10 Offset Provision for Commonwealth Contracts Rescinded by 215.9--4/16/99 215.11 Contractor Responsibility Provisions for Commonwealth Contracts Rescinded by 215.9--4/16/99 215.12 Provisions for Commonwealth Contracts Concerning the Americans With Disabilities Act
1/16/01215.13 Contract Provision for Donation of Excess Prepared Food 6/21/94 215.14 Recycled Content Products Provision for Commonwealth Contracts for Services
Rescinded by M215.3--8/20/99215.15 Statewide Contracts for the Purchase of Services Rescinded by M215.3--8/20/99 215.16 Contract Compliance Program 6/30/99 M215.1 Contracting for Services Rescinded by M215.3--8/20/99 M215.2 Commonwealth Contract Compliance Program Guidelines Rescinded by M210.3--4/8/97 M215.3 Field Procurement Handbook 3/20/01 1-2-3 Central Services 220.1 Commonwealth Media Services 6/21/90 220.3 Mail Delivery Between Harrisburg and the Pittsburgh and Philadelphia State Office Buildings
10/26/82220.5 Payment of Interagency Billings for Centralized Services 5/21/98 220.9 Graphic Design, Typesetting, Reproduction, and Printing Services 6/4/87 220.10 Processing Automated Mail 2/21/91 220.11 Preservation of Commonwealth Deeds 3/29/91 M220.3 Computer Printing 10/15/87 Travel and Expenses 230.6 Travel Expenses of Job Applicants 4/30/97 230.7 Remittance of Witness Fees 5/31/79 230.9 Air Travel Acquisition and Billing for Airline Tickets 1/21/88 230.10 Travel and Subsistence Allowances 11/1/00 [1]*-2-3-[4]*-5 230.11 Use of Pittsburgh and Erie Convention Centers by State Agencies 4/24/85 230.13 Commonwealth Corporate Card Program 11/2/00 230.14 Foreign Areas Subsistence Allowances 2/25/02 230.15 Continental United States High Cost Subsistence Allowances 6/6/02 230.16 Using E-ZPass in Commonwealth Vehicles 9/5/01 ____
* Revision Nos. 1 and 4 to 230.10 are rescinded.
Management Directives and Manuals Date of
Original
or Latest
AmendmentCurrent
RevisionsData Processing Management 235.10 Commonwealth Data Communications Rescinded by M210.3--8/18/98 Telecommunications Management 240.3 Commonwealth of Pennsylvania Telephone Network Rescinded by M210.3--8/18/98 240.4 Telephone Line Inventory Rescinded by M210.3--8/18/98 240.6 Processing of Telephone and Telegraph Charges Rescinded by M210.3--8/18/98 240.7 Submission of Changes to the Commonwealth Telephone Directory, Agency Organizational and Functional Listings, and Employe Locator File
9/26/97240.8 PANET and TELPAK Cost Reimbursement Rescinded by M210.3--8/18/98 240.9 Procurement of Pagers Rescinded by M210.3--8/18/98 240.10 Commonwealth Telephone Management Information System (TMIS) Rescinded by M210.3--8/18/98 240.11 Commonwealth Cellular Telephone Equipment and Services 4/3/98 241.4 Radio Frequency Spectrum Management Rescinded by M215.3--8/20/99 241.5 Telecommunications Embedded Base Equipment Inventory Rescinded by M210.3--8/18/98 Information Technology Management 245.1 Management of Automated Technology Rescinded by M210.3--8/18/98 245.2 Acquisition of Digital Transport Services Rescinded by M210.3--8/18/98 245.3 Interoperability of Electronic Mail Systems Rescinded by M210.3--8/18/98 245.4 Preparation of Agency Automated Technology Multiyear Planning
Documents
Rescinded by M210.3--8/18/98245.5 Acquisition, Coordination, and Use of Decentralized and Distributed Automated Technology Equipment and Systems
Rescinded by M245.4--1/7/98245.7 Agency Telecommunications Management Rescinded by M210.3--8/18/98 245.10 State Computer Maintenance Contract for Terminals, Microcomputers Printers, and Other Related Peripheral Equipment
Rescinded by M210.3--8/18/98245.11 Development of Information Technology--Enterprise Continuity/Recovery Plans
Rescinded as obsolete.245.12 Implementation of the Data Center Project Plan 7/1/97 245.13 Strategic Direction for Information Technology Investments 2/2/99 245.14 Wireless Antenna Tower Management 5/7/98 245.15 Statewide Public Safety Radio System 5/7/98 245.16 Pennsylvania Justice Network (JNET) Governance Structure 6/16/99 M245.1 Guidelines for Preparation of Automated Technology Multiyear Planning Documents
Rescinded by M210.3--8/18/98M245.2 State Computer Maintenance Contract for Terminals, Microcomputers Printers, and Other Related Peripheral Equipment
9/1/92M245.3 Guidelines for Personal Computers Rescinded by M245.4--1/7/98 M245.4 Policy for Personal Computers and Networks (PCs/LANs) 1/7/98 1 Public Information Programs 250.1 The Sunshine Act Meeting Notices 9/22/95 250.3 State Contracts Information Document Rescinded by Rev. 1 Organization and Space Management 260.1 Organization Requests 5/30/01 260.2 Reorganization Plans for Transfers of Functions Between Agencies 11/16/87 M260.1 Manual For Space Utilization 12/2/77
3/3/80
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