STATEMENTS OF POLICY
Title 4--ADMINISTRATION
GOVENOR'S OFFICE
[4 PA. CODE CH. 1]
Executive Orders, Management Directives and Other Issuances of the Directives Management System Indexed for Reference Purposes
[35 Pa.B. 2116] The Index of Issuances is being updated to reflect changes since 35 Pa.B. 358 (January 15, 2005). This amendment adds new issuances, amends and rescinds others. Recipients of publications listed in this index should be kept informed of the status of these publications.
MICHAEL J. MASCH,
Secretary of Administration(Editor's Note: This Index of Issuances is published under 1 Pa. Code § 3.1(a)(9) (relating to contents of Code). This document meets the criteria of 45 Pa.C.S. § 702(7) (relating to Joint Committee on Documents) as a document general and permanent in nature which shall be codified in the Pennsylvania Bulletin.)
Fiscal Note: GOV 05-1. No fiscal impact; (8) recommends adoption.
Annex A
TITLE 4. ADMINISTRATION
CHAPTER 1. AGENCY OPERATION AND ORGANIZATION
Subchapter A. DIRECTIVES MANAGEMENT SYSTEM § 1.4. Index of Issuances.
Executive
Orders.Date of Original or Latest
AmendmentCurrent
Revisions1973-9 Environmental Protection by State Agencies 7/13/73 1974-7 Directives Management System Rescinded by 2001-1--2/13/01 1974-11 Governor's Interdepartmental Council on Seasonal Farmworkers 11/2/78 1975-3 Establishment of the Pennsylvania Commission for Women Rescinded by 1997-3--6/25/97 1975-5 Commitment Toward Equal Rights 9/19/78 1975-6 Preservation of Historic Resources 5/6/75 1977-4 Compliance with Section 504 of the Rehabilitation Act of 1973 (P. L. 93-112) 8/3/77 1977-5 Implementation of Act No. 1976-101 9/27/77 1978-4 Flood Plain Management 3/1/78 1978-9 Public Information Policies and Practices 5/23/78 1978-19 Access by Handicapped Individuals to Meeting Locations 12/19/78 1979-10 Commonwealth Child Development Committee 7/25/79 1979-13 Governor's Office of Policy and Planning 9/18/79 1980-3 Life Cycle Costing 2/8/80 1980-4 Golden Keystone Discount Card Program 2/27/80 1980-5 Task Force on Employment Services to Displaced Homemakers 2/28/80 1980-7 Small Business Service Center 2/29/80 1980-13 Contract Management Rescinded by 1999-5--12/9/99 1980-18 Code of Conduct 5/16/84 1-2 1980-20 Pennsylvania Coastal Zone Management Program 9/22/80 1981-3 Scheduling of Bond and Note Issue Sales 1/30/81 1981-4 Federal Program Coordination 2/9/81 1981-6 Pennsylvania Department of Health Advisory Board of Arthritis 5/22/81 1981-13 Governor's Committee on Employment of the Handicapped 10/19/81 1983-1 Transfer of Cresson Center to the Bureau of Correction 1/4/83 1983-4 Coordination of State Employment and Training Programs Rescinded by 1997-7--6/30/98 1984-3 Accounting and Financial Reporting 10/11/84 1985-1 State Employee Combined Appeal Rescinded by 2001-2--2/14/01 1986-1 Commonwealth Single Audit Coordinator 2/24/86 1986-2 Task Force on Special Supplemental Food Program for Women, Infants, and Children (WIC) 4/22/86 1986-5 Standby Allocations of the Volume Cap Under the Tax Reform Act of 1986 10/2/86 1986-7 Liquor Control Board Sunset: Privatization of State Liquor Monopoly; Transfer of Liquor Control Board Functions 12/1/86 1987-1 1987 Allocations of the Unified Volume Cap Under the Tax Reform Act of 1986 1/7/87 1987-2 Permanent Transfer of Retreat State Hospital to the Department of Corrections 1/16/87 1987-3 Transfer of Waynesburg Youth Development Center to the Department of Corrections 1/16/87 1987-4 Economic Development Partnership (EDP) Rescinded by 2001-4--6/5/01 1987-7 State Inspector General 4/6/87 1987-8 Pennsylvania Emergency Response Commission 4/20/87 1987-9 Allocation of State Low-Income Housing Credit Authority Under the Internal Revenue Code of 1986 4/22/87 1987-10 Highway Safety 11/25/92 1987-12 Cultural Advisor to the Governor 5/27/87 1987-19 Delegation to Department of Environmental Resources in Compliance with Federal Low-Level Radioactive Waste Policy Amendments Act 12/21/87 1988-4 Coordination of Food and Nutrition Programs; Appointment of the Advisor to the Governor on Food and Nutrition Programs and the Inter-Agency Council on Food and Nutrition 4/7/88 1 1988-5 Pennsylvania Department of Health Diabetes Task Force Terminated 12/31/94 1988-8 Pennsylvania State Data Center 7/12/88 1988-9 Small Business Advisory Council Terminated 12/31/94 1988-10 Management of Automated Technology Rescinded by 2002-12 1988-11 Motor Carrier Advisory Committee 11/18/88 1-2-3 1989-2 Upper Delaware Federal Scenic River Rescinded by 2003-5--6/22/03 1989-3 Master Leasing Program 3/2/89 1989-4 Developmental Disabilities Planning Council Rescinded by 1997-2--5/30/97 1989-8 Municipal Waste Reduction and Planning Program 10/17/89 1990-1 Municipal Waste Transportation Enforcement Program 3/14/90 1990-2 Bureau of Women's Business Development Terminated 6/30/95 1990-3 Contractor Responsibility Program 6/29/90 1990-4 UNITED STATES BRIG NIAGARA--''Flagship of Pennsylvania'' 8/17/90 1990-7 Interagency River Island Task Force 10/17/90 1 1991-2 Utilization of Commonwealth Owned and Leased Space Rescinded by 2004-2--2/18/04 1991-3 Use of Permanently-Assigned Commonwealth-Registered Vehicles 2/27/91 1991-4 Governor's Council on Physical Fitness and Sports Rescinded by 1997-5--9/24/97 1991-5 Environmental Training Partnership 4/22/91 1991-8 Pennsylvania Heritage Affairs Commission Terminated 12/31/94 1992-1 Records Management 1/8/92 1992-2 Housing and Supportive Services Task Force Terminated 1/31/95 1993-2 Civil Disorder and Emergency 4/9/93 1993-3 State Land Use Planning--Goals and Objectives for Commonwealth Agencies 8/31/93 1993-4 State Center for Health Statistics and Research 10/13/93 1994-1 State Commission on National and Community Service 1/28/94 1994-2 Governor's Office of PennPORTS 3/29/94 1994-3 Agricultural Land Preservation Policy Rescinded by 1997-6--10/14/97 1994-4 Governor's Committee on Education Standards and Assessments 5/18/94 1994-5 Nursing Home Loan Agency's Authorization to Sell Loans 11/4/94 1995-1 Judicial Appointments 2/27/95 1995-2 Drug Policy Planning Coordination 12/19/97 1995-3 Pennsylvania Energy Development Authority Rescinded by 2004-5--4/8/04 1995-4 Monitoring Supplies of Petroleum Products 7/10/95 1995-5 Money-Back Guarantee Permit Review for the Department of Environmental Protection 8/23/95 1995-6 Governor's Community Partnership for Safe Children 9/14/95 1995-7 Governor's Executive Council on Recycling Development and Waste Reduction 10/11/95 1995-8 Governor's Advisory Commission on Public School Finance 10/11/95 1995-9 Governor's Sportsmen's Advisory Council Rescinded by 2001-5--9/17/01 1995-10 Governor's Sports and Exposition Facilities Task Force 10/27/95 1996-1 Regulatory Review and Promulgation 2/6/96 1996-2 Implementation of the IMPACCT Commission Recommendations 4/19/96 1996-3 Governor's Advisory Commission on African American Affairs Rescinded by 2003-7--6/22/03 1996-4 Governor's Advisory Commission on Latino Affairs Rescinded by 2003-9--7/1/03 1996-5 Municipal Waste Facilities Review Program 8/29/96 1996-6 Governor's Advisory Commission on Academic Standards 9/30/96 1996-7 Pennsylvania Center for Environmental Education 12/20/96 1996-8 Minority and Women Business Enterprise and Contract Compliance Programs Rescinded by 2004-6--4/15/04 1996-9 Equal Employment Opportunity Rescinded by 2002-3--5/3/02 1996-10 State Employee Assistance Program 12/20/96 1996-11 Disability-Related Policy Rescinded by 2002-5--5/3/02 1996-12 Workplace Policy for HIV/AIDS Rescinded by 2003-4--5/5/03 1996-13 Commonwealth of Pennsylvania's Policy on Substance Abuse in the Workplace 12/20/96 1996-14 Prohibition of Sexual Harassment in the Commonwealth Rescinded by 1999-3--5/13/99 1997-1 Governor's Travel and Tourism Council 3/17/97 1997-2 Developmental Disabilities Council 5/30/97 1997-3 Pennsylvania Commission for Women Rescinded by 2003-6--6/22/03 1997-4 The 21st Century Environment Commission 7/1/97 1 1997-5 Governor's Advisory Council on Physical Fitness and Sports 9/24/97 1997-6 Agricultural Land Preservation Policy Rescinded by 2003-2--3/20/03 1997-7 Pennsylvania Human Resources Investment Council Rescinded by 2000-2-- 2/14/00 1998-1 Governor's Green Government Council 3/25/98 1998-2 Governor's Census 2000 Advisory Panel Terminated 3/1/01 1998-3 The Pennsylvania Greenways Partnership Commission 8/16/01 1998-4 Interagency Committee to Coordinate Services Provided to Individuals with Disabilities Terminated 12/31/99 1999-1 Land Use Planning 1/7/99 1999-2 Pennsylvania Rural Development Council 3/29/99 1999-3 Prohibition of Sexual Harassment in the Commonwealth Rescinded by 2002-4--5/3/02 1999-4 Pennsylvania Justice Network (JNET) Governance Structure 6/8/99 1999-5 Rescission of Executive Order 1980-13 12/9/99 2000-1 Extension of Filing Deadline for Nomination Petitions Terminated 1/26/00 2000-2 Pennsylvania Workforce Investment Board 2/14/00 2001-1 Directives Management System 2/13/01 2001-2 State Employee Combined Appeal 2/14/01 2001-3 The Voting Modernization Task Force Terminated 12/31/01 2001-4 Economic and Community Development Partnership 6/5/01 2001-5 Governor's Sportsmen's Advisor, Governor's Sportsmen's Advisory Council, and the Governor's Youth Sportsmen's Advisory Council Rescinded by 2003-13--9/22/03 2001-6 Governor's Task Force on Security Rescinded by 2002-11--9/12/02 2002-1 Commonwealth Internal Operations Emergency Preparedness Steering Committee 3/22/02 2002-2 Governor's Task Force on Early Childhood Care and Education 7/15/02 2002-3 Equal Employment Opportunity Rescinded by 2003-10--7/28/03 2002-4 Prohibition of Sexual Harassment in the Commonwealth 5/3/02 2002-5 Disability-Related Policy 5/3/02 2002-6 PA Open for Business 6/6/02 2002-7 Integrating Mediation Into State Government 6/14/02 2002-8 Governor's Interagency Task Force on Energy 7/18/02 2002-9 Governor's Fire and Emergency Services Task Force Terminated 10/1/02 2002-10 Governor's Commission and Abandoned Mine Voids and Mine Safety Terminated 11/15/02 2002-11 Pennsylvania Homeland Security Organizational Structure 9/12/02 2002-12 Rescission of Executive Order 1988-10 Terminated 10/15/02 2002-13 Proposed Keystone Opportunity Improvement Sub-zones 12/31/02 2003-1 Commonwealth's Health Care Reform Agenda 1/21/03 2003-2 Agricultural Land Preservation Policy 3/20/03 2003-3 Management and Productivity Improvement Initiative 4/30/03 2003-4 Workplace Policy for HIV/AIDS 5/5/03 2003-5 Upper Delaware Federal Scenic River 6/22/03 2003-6 Pennsylvania Commission for Women 6/22/03 2003-7 Governor's Advisory Commission on African American Affairs 6/22/03 2003-8 Governor's Advisory Commission on Asian American Affairs 6/22/03 2003-9 Governor's Advisory Commission on Latino Affairs 7/1/03 2003-10 Equal Employment Opportunity 7/28/03 2003-11 Governor's Office of Housing and Community Revitalization 9/10/03 2003-12 Governor's Cabinet on Children and Families 9/18/03 2003-13 Governor's Advisor for Hunting, Fishing and Conservation; Governor's Advisory Council for Hunting, Fishing and Conservation; Governor's Youth Council for Hunting, Fishing and Conservation 9/22/03 1 2004-1 Governor's Invasive Species Council 1/27/04 2004-2 Utilization of Commonwealth-Owned and Leased Space 2/18/04 2004-3 Pennsylvania Business Tax Reform Commission 3/4/04 1 2004-4 Anti-Sweatshop Procurement Policy 3/18/04 2004-5 Pennsylvania Energy Development Authority 4/8/04 2004-6 Minority and Women-Owned Business Opportunities 4/15/04 2004-7 Financial Education and Literacy 4/29/04 2004-8 Enterprise Information Technology Governance Board 4/29/04 2004-9 Economic Development Committee of the Cabinet 6/15/04 2004-10 Proposed Economic Development 7/15/04 Rescinded by 2004-10--7/15/04 2004-11 Pennsylvania Election District Reform Task Force 2/13/04 2004-12 Energy Management and Conservation in Commonwealth Facilities 2/15/04
Management
Directives
and Manuals.Date of Original or Latest
AmendmentCurrent
RevisionsBUDGET
General
105.1 Allocation and Allotment of Funds for ICS Transactions 10/22/84 105.2 Contingent Commitments 7/2/85 105.3 Block Grants 12/6/82 105.4 Allocation and Allotment of Funds for Non-ICS Transactions 10/22/84 105.5 Use of the Determination of Tax-Exempt Category for Capital Projects Form 9/12/91 Budget Preparation
110.2 Request for Approval of Federal Funds 1/14/85 110.3 Budgeting and Accounting for Federal Appropriations 5/29/85 Manuals.
M110.1 2005-06 Budget Instructions 8/04 M110.2 2004-05 Rebudget Instructions 7/04 MANAGEMENT/ADMINISTRATIVE SUPPORT
General
205.2 Powers and Duties of Policing Forces 2/9/77 205.4 Delegation of Authority to Sign 8/16/00 205.6 Defense of Suits Against Commonwealth Employees 9/30/86 205.9 Implementation of Financial Disclosure Provisions of the Governor's Code of Conduct 3/10/04 1 205.10 Financial Disclosures Required by the Public Official and Employee Ethics Act, Act 93 of 1998, 65 Pa.C.S. §§ 1101--1113 3/10/04 205.12 Financial Disclosures Required of Former Employees by the Public Official and Employee Ethics Act, Act 93 of 1998, 65 Pa.C.S. §§ 1101--1113 3/10/04 205.14 Prohibition of Activities Not Specifically or Directly Connected with the Official Business of the Commonwealth on Commonwealth Property 2/2/88 205.15 Memberships in Associations, Organizations, or Societies 1/17/85 205.16 Compliance With the Whistleblower Law, Act 1986-169 11/22/95 205.17 1987 Chesapeake Bay Agreement 3/2/88 General 205.18 Ballot Question Advocacy by Executive Branch Employees, Appointees, and Officials 4/11/88 205.19 Smoking in Commonwealth Buildings and Facilities 7/1/97 205.20 Documents and Evidence Relating to Asbestos in Commonwealth Buildings 6/7/89 205.21 Commonwealth Child Care Program 9/12/01 1 205.22 Implementation of Act 1988-101, Municipal Waste Planning, Recycling and Waste Reduction Act 8/7/89 205.23 Submission of Commonwealth Publications to the State Library for Collection and Distribution to Other Designated Libraries 4/27/93 205.24 Display of Flags on Commonwealth Grounds and Buildings 5/24/01 205.25 Disability-Related Employment Policy 6/19/02 205.26 The Americans With Disabilities Act of 1990, Title II, Subtitle A, Nondiscrimination in State and Local Government Services 7/22/92 205.27 Implementation of Act 194-1990, Asbestos Occupations Accreditation and Certification Act 11/16/92 205.28 Purchase of Recycled Content Products by State Agencies 4/2/93 205.29 Commonwealth Internet Access 1/5/99 205.30 Personal Use of Promotions and Offers 10/23/97 205.31 Pro Bono Publico Legal Services 2/11/99 205.32 Hiring Sign Language Interpreters/Transliterators 6/16/99 1 205.33 Workplace Violence 6/22/99 205.34 Standards for Employee and Other Authorized User Internet Use and Electronic Mail Communications 9/12/00 205.35 Information Reporting From the Commonwealth's Enterprise SAP Business Information Warehouse System 7/5/02 205.36 Right-to-Know Law 11/5/03 Manual.
M205.2 Meeting Room Facilities Rescinded by M210.3--3/0/05 Management Programs
210.1 Directives Management System 3/31/03 210.4 Central Microfilm Management 11/18/02 210.5 Records Management 9/16/02 210.6 Selection, Acquisition and Use of Filing Equipment 9/16/02 210.8 Micrographics Procedures to be Used in Conjunction With Central Microfilm Management 11/18/02 210.9 Electronic Imaging Systems Procedures Relating to the Management of Records 4/23/01 210.10 Electronic Records Management 4/23/01 210.11 Acceptance of Imaged Documents 6/16/97 210.12 Electronic Commerce Initiatives and Security 2/14/00 210.13 Retention and Disposition of Records Created on Electronic Mail (E-mail) Systems 11/29/04 210.14 Retention and Disposition of Records Upon Departure of Senior Management Employees 12/7/04 210.15 Instant Messaging 11/29/04 Manuals. M210.1 Guide to Efficient Filing 7/21/76 M210.3 Index of Issuances--Directives Management System 3/18/05 M210.4 Forms Management 8/16/83 1-2 M210.5 Standard (STD) Forms Management 9/15/98 M210.6 Publications Management 8/1/84 1 M210.7 State Records Management Manual 6/8/04 M210.8 Vital Records Disaster Planning 5/9/95 M210.9 General Administrative Records Retention and Disposition Schedule for Records Common to Most Agencies 5/01 Contracts Management
215.6 Contract Management Rescinded by M215.3--8/20/99 215.7 Affirmative Action/Contract Compliance Program Rescinded by M210.3--4/8/97 215.8 Contractor Integrity Provisions for Commonwealth Contracts 12/20/91 215.9 Contractor Responsibility Program 4/16/99 215.10 Offset Provision for Commonwealth Contracts Rescinded by 215.9--4/16/99 215.11 Contractor Responsibility Provisions for Commonwealth Contracts Rescinded by 215.9--4/16/99 215.12 Provisions for Commonwealth Contracts Concerning the Americans With Disabilities Act 1/16/01 Contracts Management
215.13 Contract Provision for Donation of Excess Prepared Food 6/21/94 215.14 Recycled Content Products Provision for Commonwealth Contracts for Services Rescinded by M215.3--8/20/99 215.15 Statewide Contracts for the Purchase of Services Rescinded by M215.3--8/20/99 215.16 Contract Compliance Program 6/30/99 Manuals. M215.1 Contracting for Services Rescinded by M215.3--8/20/99 M215.2 Commonwealth Contract Compliance Program Guidelines Rescinded by M210.3--4/8/97 M215.3* Field Procurement Handbook 3/20/01 2-3-4 Central Services
220.1 Commonwealth Media Services 6/21/90 220.3 Mail Delivery Between Harrisburg and the Pittsburgh and Philadelphia State Office Buildings 10/26/82 220.5 Payment of Interagency Billings for Centralized Services 5/21/98 220.9 Graphic Design, Typesetting, Reproduction, and Printing Services 6/4/87 220.10 Processing Automated Mail 2/21/91 220.11 Preservation of Commonwealth Deeds 3/29/91 Manual.
M220.3 Computer Printing 10/15/87 Travel and Expenses 230.6 Travel Expenses of Job Applicants 4/30/97 230.7 Remittance of Witness Fees 5/31/79 230.9 Air Travel Acquisition and Billing for Airline Tickets 1/21/88 230.10** Travel and Subsistence Allowances 3/4/05 2-3-7 230.11 Use of Pittsburgh and Erie Convention Centers by State Agencies 4/24/85 230.13 Commonwealth Corporate Card Program 11/2/00 230.14 Foreign Areas Subsistence Allowances 2/25/02 230.15 Continental United States High Cost Subsistence Allowances 6/6/02 230.16 Using E-ZPass in Commonwealth Vehicles 9/5/01 Information Technology Management
240.7 Submission of Changes to the Commonwealth Telephone Directory, Agency Organizational and Functional Listings, and Employe Locator File 9/26/97 240.11 Commonwealth Wireless Communication Policy 10/8/04 245.12 Implementation of the Data Center Project Plan 7/1/97 245.13 Strategic Direction for Information Technology Investments 2/2/99 245.14 Wireless Antenna Tower Management 5/7/98 245.15 Statewide Public Safety Radio System 5/7/98 245.16 Pennsylvania Justice Network (JNET) Governance Structure 6/16/99 Manuals.
M245.2 State Computer Maintenance Contract for Terminals, Microcomputers, Printers, and Other Related Peripheral Equipment 9/1/92 M245.4 Policy for Personal Computers and Networks (PCs/LANs) 1/7/98 1 Public Information Programs 250.1 The Sunshine Act Meeting Notices 9/22/95 250.3 State Contracts Information Document Rescinded by M215.3 Rev. 2--10/5/01 Organization and Space Management 260.1 Organization Requests 5/30/01 260.2 Reorganization Plans for Transfers of Functions Between Agencies 11/16/87 Manual.
M260.1 Manual For Space Utilization 3/11/04 FINANCIAL MANAGEMENT General
305.2 Standard Check Endorsement Procedure 8/15/88 305.3 Responsibilities of Comptroller Operations 3/19/97 305.4 Payments to Counties 5/24/00 305.5 Cash Management 11/16/92 305.6 Withholding Payments to Municipalities (Act No. 166 of 1978) 5/1/97 305.7 Interest Penalties for Late Payments 3/24/95 1 General
305.8 Commonwealth Bank Accounts and Special Banking Services 6/11/97 305.9 Use of Forms STD-419/419L, Refund of Expenditures, and STD-420/C420/420L, Transmittal of Revenue, When Unaccompanied by Remittances 11/5/99 1-2 305.10 Receipt of Federal Funds by Wire Transfer 1/23/89 305.11 Depositing Currency and Coin 4/21/97 1 305.12 Accounting, Reporting, and Cash Management of Federal Grants and Contracts 1/25/99 305.13 Use of Forms STD-419/419L, Refund of Expenditures, and STD-420/C420/420L, Transmittal of Revenue, When Accompanied by Remittances 4/4/00 1 305.14 Identifying Payments to Local Governments and Other Subrecipients Rescinded by 305.21--6/13/03 305.15 Processing and Distributing Returned Checks 8/30/89 305.16 Lobbying Certification and Disclosure 7/3/03 305.17 Preparation and Use of Form STD-417, Adjustment Memorandum From Department of Revenue to Treasury Department 10/29/90 1 305.18 Obtaining Authority for Electronic Approval of Commonwealth Voucher Transmittals 11/30/00 305.19 Identification of Boards, Commissions, and Councils 8/15/97 305.20 Grant Administration 5/26/00 305.21 Payments to Local Governments and Other Subrecipients 6/13/03 1
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