[35 Pa.B. 358]

[Continued from previous Web Page]

Management Directives and Manuals.		Date of Original or Latest Amendment	Current Revisions
FINANCIAL MANAGEMENT
General
305.2	Standard Check Endorsement Procedure	8/15/88
305.3	Responsibilities of Comptroller Operations	3/19/97
305.4	Payments to Counties	5/24/00
305.5	Cash Management	11/16/92
305.6	Withholding Payments to Municipalities (Act No. 166 of 1978)	5/1/97
305.7	Interest Penalties for Late Payments	3/24/95	1
305.8	Commonwealth Bank Accounts and Special Banking Services	6/11/97
305.9	Use of Forms STD-419/419L, Refund of Expenditures, and STD-420/C420/420L, Transmittal of Revenue, When Unaccompanied by Remittances	11/5/99	1-2
305.10	Receipt of Federal Funds by Wire Transfer	1/23/89
305.11	Depositing Currency and Coin	4/21/97	1
305.12	Accounting, Reporting, and Cash Management of Federal Grants and Contracts	1/25/99
305.13	Use of Forms STD-419/419L, Refund of Expenditures, and STD-420/C420/420L, Transmittal of Revenue, When Accompanied by Remittances	4/4/00	1
305.14	Identifying Payments to Local Governments and Other Subrecipients	Rescinded by 305.21--6/13/03
305.15	Processing and Distributing Returned Checks	8/30/89
305.16	Lobbying Certification and Disclosure	7/3/03
305.17	Preparation and Use of Form STD-417, Adjustment Memorandum From Department of Revenue to Treasury Department	10/29/90	1
305.18	Obtaining Authority for Electronic Approval of Commonwealth Voucher Transmittals	11/30/00
305.19	Identification of Boards, Commissions, and Councils	8/15/97
305.20	Grant Administration	5/26/00
305.21	Payments to Local Governments and Other Subrecipients	6/13/03	1
Accounting
310.1	Fiscal Guidelines for Federal Reimbursement of Disaster Related Expenditures	1/5/83
310.3	Encumbering and Lapsing of Appropriations	5/4/98	1
310.7	Report of Lapse (STD-292)	9/28/83
310.8	Postage Due Procedures	1/8/87
310.9	Purpose and Use of Restricted Receipt and Restricted Revenue Accounts	11/20/78
310.10	Collection, Requests for Compromise, and Write-Off of Delinquent Claims	8/29/96
310.11	Payment and Financial Reporting Requirements for Non-Preferred Appropriations	1/19/82	1
310.12	Refunding Erroneously Collected Fees and Charges	4/30/82
310.13	Generally Accepted Accounting Principles (GAAP)	6/13/95
310.14	Fixed Asset Accounting and Reporting	8/28/86
310.14   (SAP)*	General Capital Asset and Other Fixed Asset Accounting and Reporting in SAP	2/3/03
310.15	Agency Federal ID Numbers	6/7/96
* This version of 310.14 is only for agencies that have converted to SAP. The 8/28/86 version is for agencies that have not converted to SAP.
310.16	Advancement Account Balances	8/21/87
310.17	Accounting for Payments of Federal Funds to Subrecipients	Rescinded by 305.21--6/13/03
310.18	Reporting of Pending or Threatened Claims	Rescinded by Rev. 1--5/27/99 and M210.3--10/3/99
310.19	Accounting for Disbursements of Funds for Interagency Agreements, Memorandums of Understanding, and Notifications of Subgrant; Accounting for the Subgranting of Federal, Federal Matching Funds, or State Funds Between Commonwealth Agencies	9/4/97
310.20	Charging Equipment Expenditures to Federal Programs	8/31/94
310.21	Master Lease Tracking System	4/21/95
310.22	Central Vendor Information System	4/30/96
310.23	Commonwealth Purchasing Card Program	3/24/97	1
310.24	Accepting Debit/Credit Cards and Electronic Funds Transfers for Commonwealth Revenues	10/20/00
310.25	Transfers of Revenue or Expenses in SAP	12/5/02
310.26   (SAP)**	Central Vendor Management Unit (CVMU)	2/9/04
Manuals.
M310.1	Agency Operated Advancement Accounts	8/11/99
M310.2	Definitions of Major and Minor Objects of Expenditures	8/27/98	1
M310.3	Manual of Accounting	7/17/96
M310.4	Fixed Asset Accounting System	5/21/90	1
M310.10	Revenue and Receipts Accounting Subsystem	8/31/90
M310.11	Budget Control Subsystem	7/15/93
M310.12	General Ledger Subsystem	3/23/89
M310.13	Project Accounting Subsystem	5/7/92
M310.14	Grant Accounting Subsystem	3/12/93
M310.15	Commitment and Expenditure Control Subsystem	8/31/90
M310.16	ICS Information System (IIS) Terminal Operators Manual	8/31/90	1
Payroll
315.1	Calculation and Payment of Statutory Salaries	12/5/02
315.6	Employees' Requests for Additional State or Federal Income Tax Withholding	1/6/81
315.7	Employee Payroll Deductions for Credit Unions	6/1/89	1-2-3
315.8	Restitution of Overpayments	10/1/97
315.9	Withholding of Delinquent Local Taxes from Employees' Paychecks	11/4/96
315.10	Recording and Reporting of Wage, Overtime, Shift Differential, and Short-Term Leave Without Pay	4/1/80
315.11	Distribution and Retention of Payroll Deduction Authorization Documents	4/24/80
315.13	Payments of Wages, Salary, Benefits, and Travel Expenses to Survivors of Deceased Employees	8/19/96
315.14	Charges for State Employees Residing or Subsisting in Commonwealth Facilities	5/29/97
315.15	Withholding of Pennsylvania Higher Education Assistance Agency Loans from Employee Paychecks	3/21/83
315.16	Payment of Annuitant Medical and Hospital Benefits	9/10/97
315.17	Direct Deposit of Pay Program	10/20/00	1
315.18	Delivery of Payroll Checks to Employees	11/28/90
315.19	Check Distribution Codes	9/20/93
315.20*	Taxability of the Use of State-Provided Vehicles	5/6/96	1-3-7
315.21	Deductions for U.S. Savings Bonds	11/7/85
315.22	Preparation and Filing of Federal Forms 1099 and 1096	1/3/95
315.23	Processing Employee's Withholding Allowance Certificate (W-4)	2/9/88
315.25	Pennsylvania Personal Income Tax	9/12/88
** This directive is only for agencies that have converted to SAP.
* Revision Nos, 2, 4, 5, and 6 to 315.20 have been rescinded.
315.26	Backup Withholding on Missing and/or Incorrect Taxpayer Identification Numbers	1/24/94	1
315.27	Recoupment of Conversion Pay Amounts	5/4/92
315.28	Taxability of State-Provided Parking	9/12/96	1-2-3
315.29	Mailing SAP-Generated Checks	12/5/02
Manual.
M315.1	Municipal Tax Rate Schedules	Rescinded by Rev. 3--4/1/02
Audits
325.2	Audit Inquiry Relative to Agency Litigation, Claims, and Assessments	2/23/95
325.3	Performance of Audit Responsibilities	9/14/94
325.4	Agency Annual Audit Plan	6/11/01
325.5	Single Audit Costs--State Level	9/27/00
325.6	Auditing Computer Based Systems	6/12/87
325.7	Implementation of the Commonwealth's State Level Single Audit	7/13/98
325.8	Remedies for Recipient Noncompliance with Audit Requirements	6/11/99
325.9	Processing Audits of Federal Pass-Through Funds	12/3/03
325.10	Review of Auditor General, Treasury, and Legislative Budget and Finance Committee Audit Reports	8/31/94
EQUAL EMPLOYMENT OPPORTUNITY (EEO)
Equal Employment Opportunity Programs
410.5	Affirmative Action Program	Rescinded by M210.3--4/8/97
410.9	Personnel Procedures for Affirmative Action Analysts, Affirmative Action Directors, and Compliance Specialists	Rescinded by M210.3--4/8/97
410.10	Guidelines for Investigating and Resolving Internal Discrimination Complaints	6/19/02
410.11	Commonwealth's Equal Employment, Outreach, and Employment Counseling Program	5/8/97
Manual.
M410.3	Guidelines for Equal Employment Opportunity Plans and Programs	5/8/97
EMPLOYEE DEVELOPMENT AND UTILIZATION
General
505.1	Employee Furlough Policy	9/11/96
505.2	Salaried Complement Management System	3/10/98
505.4	Salaried Complement Control	2/18/82	1
505.7	Personnel Rules	2/24/98	1
505.8	Transmittal of Personnel Action Notifications	4/2/98
505.9	Standard Abbreviations for Use With the Compensation Plan and SAP R/3 System	3/11/04
505.11	Emergency Assignments of Employees During Emergencies	6/17/98
505.12	Annual List of Employees	6/26/01
505.15	Exit Information Program	5/22/97
505.17	Furlough of Employees on Work-Related Disability Leave	7/25/00
505.18	Maintenance, Access, and Release of Employee Information	2/14/03
505.20	Wage Complement Management and Control	11/10/99
505.21	Office Hours	1/19/00
505.22	State Employee Assistance Program	4/2/03
505.23	Employee Recognition Programs	3/12/98
505.25	Substance Abuse in the Workplace	4/2/03
505.26	HIV/AIDS in the Workplace	9/9/02
505.27	The Worker and Community Right to Know Act (P. L. 734, No. 159)	8/3/93
505.28	Family Care Account Program	10/6/00
505.29	Commercial Driver License Drug and Alcohol Testing Requirements	Rescinded by M505.5--11/5/99
505.30	Prohibition of Sexual Harassment in Commonwealth Work Settings	6/19/02	1
Manuals.
M505.2	Personnel Management Review	7/9/97
M505.3	State Employee Assistance Program	10/29/98
M505.4	Personnel Records Retention and Disposition Schedule	12/7/98
M505.5	Commercial Driver License Drug and Alcohol Testing and Licensing Requirements Administrative Manual	5/30/02
M505.6	An Agency Guide to Workplace Violence Prevention and Response	5/28/02
Employment
515.2	Transfer of Employees From One Agency to Another	6/16/00
515.3	Classified Service Emergency Appointments	5/14/85
515.4	Seniority Rights of Commonwealth Employees	4/29/98
515.10	Selection and Appointment to Non-Civil Service Positions	10/30/02
515.12	Confidential Employees	10/12/99
515.15	Identification, Employment, and Education Verification Checks	6/13/97
515.16	Appointment to Senior Level Positions	10/30/02
515.17	Computer Systems Intern Program	8/29/89
515.18	Supplementary Employment	7/7/98
515.19	Accounting Intern Program	10/7/85
515.20	Reemployment of Commonwealth Annuitants	2/21/02
515.21	Commonwealth School to Work Program	2/18/00
Classification
520.3	Unclassified Codes and Titles	6/16/03
520.4	Position Classification Post-Audits	11/16/99
520.5	Centralized Classifications Control System	11/7/96
520.6	Processing of Reclassification Actions	11/7/96
520.7	Development and Validation of Classification Standards	4/3/97
520.8	Pay Action Effective Dates for Changes to Position Classifications and the Classification Plan	11/7/96
520.9	Appointments Above the Minimum	3/5/98
Pay
525.4	Temporary Assignment in Higher Classification	11/7/96
525.6	Advances on Salaries or Wages Earned	8/29/96
525.8	Processing of Pay Increments	Rescinded by M210.3--4/8/97
525.11	Dual Employment	2/10/97
525.12	Reinstatement of Discharged Employees	9/21/79
525.13	Maintenance of Weighted Salaries	9/28/01
525.15	Overtime	2/10/97
525.16	Physicians and Related Occupations Quality Assurance Program	7/10/01
525.17	Internal Revenue Service Levies on Wages, Salary, and Other Income or Payments	6/28/91
Manual.
M525.2	Commonwealth Pay Plan	Rescinded as obsolete M210.3--3/12/04
Benefits
530.1	Agency Employee Services Coordinators	9/17/96
530.2	Sick Leave Without Pay, Parental Leave Without Pay, and Family Care Leave Without Pay	1/13/97
530.3	State Employe Combined Appeal for New Employees and Employees on Inter-Agency Transfers	1/18/96
530.4	State Paid Benefits While on Sick, Parental, or Family Care Leave Without Pay	3/21/96
530.8	Motor Vehicle Financial Responsibility Law	7/22/97
530.9	Social Security Records	10/9/97
530.10	Administrative Leave to Compete in International and World Championships	7/23/96
530.11	Benefit Rights of Permanent and Temporary Employees	10/6/00
530.14	Payment for Leave	Rescinded by 530.14 Rev. 1 and M210.3--10/3/99
530.15	Disability Benefits, Related Pay Status Options, and Retired Employee Health Program (REHP) Effective Dates	7/8/97
530.17	Partial and Full Day Closings of State Offices	12/28/95
530.18	Benefit Rights of Furloughed Employees	2/24/97
530.20	State Paid Benefits While on Cyclical Leave Without Pay	7/8/97
530.21	Paid Leave for Blood Donation	5/13/97
530.22	Unemployment Compensation, Noncovered Employment--''Major Nontenured Policymaking or Advisory Positions''	11/20/96
530.23	State Employee Combined Appeal	11/2/01	1
530.24	Retired Employee Health Program Eligibility Requirements	10/5/01
530.26	Benefit Entitlements for Employees on Military Leave	4/26/00
530.27	Leave Related Policies for Employees Excluded from Earning Leave and Leave Service Credit	2/7/97
530.28	Pennsylvania Employees Benefit Trust Fund (PEBTF)	2/23/95
Manuals.
M530.2	Injury Leave Manual	11/29/01	1
M530.3	Group Life Insurance Program Administrative Manual	6/26/01
M530.4	Commonwealth of Pennsylvania Highlights of State Employee Benefits	2/02
M530.7	Leave and Holiday Programs	7/7/98
M530.9	Unemployment Compensation Insurance Administrative Manual	12/7/98
M530.14	Unemployment Compensation and the Supervisor	3/82
M530.15	State Police Health Program/State Police Supplemental Benefits Program Administrative Manual	6/5/01	1-2
M530.16	Temporary Clerical Pool Agency User Manual	10/99
M530.17	Temporary Clerical Pool Employee Handbook	12/94
M530.18	The Benefits of a ''Healthy'' Sick Leave Balance	11/97
M530.19	Leave Without Pay and Injury Leave Processing Instructions	4/2/98
M530.20	Commonwealth of Pennsylvania Employee Benefits	2/02
Training
535.1	Employee Training and Development	2/9/00
535.2	Physicians and Related Occupations Specialty Board Certification Payments	1/29/97
535.3	Out-Service Training	11/16/99
535.4	Use of State Work Program and Public Services Trainee Classes	2/16/84
535.5	Use of Trainee Classes in the Classified Service	9/12/96
535.6	Commonwealth Management Development Program	2/9/00
535.7	Annual Agency Training Plan and Report	7/8/99
Performance Evaluations
540.7	Employee Performance Review	3/5/02
Retirement
570.1	State Employees' Retirement System, Duties of Agencies	8/4/00
570.2	Use of Form SERS-147 to Elect Membership in Full Coverage Retirement Group	2/22/90
570.5	Employer Contributions Required on the Purchase of Prior Service	5/20/87
570.6	Optional Membership in State Employees' Retirement System	4/30/96
570.7	Credited State Service	11/29/82
570.8	Reinstatement of Dismissed or Furloughed Employees Into the State Employees' Retirement System	8/10/89
570.9	Reinstatement Into the State Employees' Retirement System of Employees Furloughed or Otherwise Terminated and Reemployed	6/29/93
570.10	Final Average Salary--Part-Time Service, State Employees' Retirement System	5/22/81
570.11	Changes to Retirement and Personnel Payroll System and Collection of Arrears Balances	3/24/97
570.12	Refusal of Recall From Furlough--Termination of Interest on Retirement Contributions	4/30/96
570.13	State Employees' Retirement System, Regional Field Offices	9/23/92	1
570.14	Deferred Compensation Program	1/23/89
570.15	Public Employee Pension Forfeiture Act No. 1978-140	10/28/94
Manual.
M570.3	State Employees' Retirement System Counselors' Manual	Rescinded by SERS as obsolete. 1/31/01.
Civil Service
580.2	Civil Service Availability Survey/Interview Notice	7/5/94
580.6	Monthly Report of Classified Service Employees	8/23/95
580.8	Classified Service Probationary Periods	4/13/00
580.10	Rights of Certified Eligibles in the Classified Service	5/16/86
580.11	Documentation of Classified Service Personnel Actions	6/6/01
580.12	Recruitment for Classified Service Positions	10/15/87
580.13*	Report of Personnel Transactions for Non-State Employees	8/18/87
580.15	Selective Certification of Classified Service Eligibles	6/26/90
580.16	Provisional Employment in the Classified Service	12/5/86
580.17	Performance Evaluations to Determine Order of Furlough for Classified Service Employes	Rescinded by M580.2--10/16/97
580.18	Pennsylvania Residency and United States Citizenship Requirements for the Classified Service	2/14/97
580.19	Promotion in the Classified Service Without Examination	12/4/01
580.20	Classified Service Furlough and Reemployment	Rescinded by M580.2--10/16/97
580.21	Veterans' Preference on Classified Service Employment Lists	6/5/97
580.23	Resignation From and Reinstatement to the Classified Service	3/12/90
580.24	Promotion of Employees in Unskilled Positions Into the Classified Service	5/28/96
580.25	Political Activities of Classified Service Employees	9/30/92
580.26	Transfer or Reassignment of Classified Service Employees	2/28/90
580.27	Limited Appointments to Positions Exempted from the Classified Service Pursuant to Section 3(c)(4), Civil Service Act	2/18/88
580.28	Reallocation to a Lower Class in the Classified Service	2/27/90
580.29	Rapid Promotion Examinations in the Classified Service	8/12/85
580.30	Classified Service Leave Without Pay and Return Rights	3/24/86
580.31	Classified Service Temporary Appointments	7/18/90
580.32	Substitute Employment in the Classified Service	12/11/86
580.33	Reproductions of Documents for Classified Service Personnel Actions	9/14/90
580.34	Removal of Eligibles for Certification or Appointment in the Classified Service	5/20/02
580.35	Employees Placed in the Classified Service by Position Reallocation	3/29/88
580.36	Engineering Intern Program	1/14/94
580.37	Promotion by Appointment of Unclassified Service Employees Into the Classified Service	5/22/02
* Special Distribution
Manuals.
M580.1	Certification of Eligibles for the Classified Service	4/7/97
M580.2	Furlough of Classified Service Employees Not Covered by Labor Agreements	9/25/03
Labor Relations
590.1	Labor Relations	8/7/00
590.2	Confidential Positions and Employees	1/29/97
590.3	Deduction of Union Dues/Fair Share Fees	12/20/00
590.5	Guidelines to be Followed During Legal or Illegal Strikes	6/27/03
590.6	Information Needed to Obtain Injunctions Against Illegal Strikes	Rescinded by 590.5--5/13/97
590.7	Labor Relations--Grievance Administration	7/28/97
590.8	Classification Grievance Processing	11/7/96
Manual.
M590.2	Digest of Commonwealth Employee Classification Arbitration Cases	8/4/82	1 thru 7
SUPPLIES, SERVICES, AND EQUIPMENT
Supplies and Equipment Acquisition/Disposition
610.2	Release and Receipt of Surplus State Property	Rescinded by M215.3--8/20/99
610.3	Transfer or Sale of Surplus State Property	Rescinded by M215.3--8/20/99
610.4	Procedures for Purchasing Goods and Services Not Exceeding $1,500 Through Advancement Accounts	11/17/83
610.5	Disposition of Personal Property and Equipment Purchased with GSA Bond Moneys	Rescinded by M215.3--8/20/99
610.7	Acquisition of Surplus Federal Personal Property	Rescinded by M215.3--8/20/99
610.9	Recovery of Precious Metals	Rescinded by M215.3--8/20/99
610.11	Equipment Lease Renewals	Rescinded by M215.3--8/20/99
610.12	Renewal of Multiyear Equipment Leases Containing Purchase Options	Rescinded by M215.3--8/20/99
610.13	Local Bids and Local Awards for Goods Costing $1,500 to $10,000	Rescinded by M215.3--8/20/99
610.14	Review of Sole Source Purchase Requisitions for Equipment and Supplies	Rescinded by M215.3--8/20/99
610.15	Master Lease Program	1/3/95
Manuals.
M610.1	General Services Commodity Distribution Center Catalog	8/8/00
M610.5	Field Purchasing Manual	Rescinded by M215.3--8/20/99
Automotive Services
615.1	Temporary Assignment of Commonwealth Automotive Fleet Vehicles	12/2/92
615.2	Motor Vehicle Liability Insurance and Accident Reporting	6/17/96
615.3	Rates and Billing for Motor Vehicles of the Commonwealth Automotive Fleet	6/26/02
615.6	License Plates for Commonwealth-Owned Vehicles	6/30/97
615.7	Commonwealth Vehicle Invoices	7/3/97
615.8	Use of State Automobiles	3/26/80
615.9	Permanent Assignment of Commonwealth Automotive Fleet Vehicles	11/20/02
615.11	Use and Condition Inspections of Commonwealth-Owned Motor Vehicles	4/21/82
615.12	Motor Vehicle Authorization List	8/11/83
615.13	Emission Control Program - Commonwealth Automotive Fleet Vehicles	9/26/97
615.14	Repairs and Maintenance, Commonwealth Automotive Fleet	6/25/97
615.15	Vehicle Parking License Agreements	7/19/01
Commodity Standards
620.1	Coal Sampling and Reporting	2/6/02	2*
Buildings, Property, and Real Estate
625.1	Repairs, Alterations, and Improvements to Commonwealth Buildings Under the Direct Supervision of the Department of General Services	6/20/03
625.2	Inventory of Commonwealth Real Property	6/3/96
625.3	Moving Employee Household Goods and Commonwealth Property	3/14/96
625.4	Enforcement of Fire and Panic Regulations	3/27/91
625.5	Reporting Surplus Real Property	5/6/96
625.6	Lease Amendment Exceptions for Leasehold Construction Improvements Costing Less than $10,000	2/28/01
625.7	Use of Form STD-291, Request for Lease Action and Budget Approval	11/6/97
625.8	Contracting for Bargaining Unit Work	2/25/94
625.9	Payment of Contractors and Design Professionals for Agency-Funded Construction Projects Undertaken by the Department of General Services	3/9/01
625.10	Card Reader Access to Certain Capitol Complex Buildings and Other State Office Buildings	8/28/02
Bonds and Insurance
630.1	Agency Insurance Coordinators	10/2/87
630.2	Reporting of Employee Liability Claims	4/28/98
COMMONWEALTH PROGRAMS
Protection and Safety
720.2	Wage Standards Picketing	2/3/77
720.3	Guidelines for Preparing for, Responding to, and Reporting Emergencies at State Offices	6/28/02
720.4	Safety and Loss Prevention Program	10/2/87
720.5	Personal Electrical Devices in Commonwealth-Owned or Leased Buildings	10/14/03

[Pa.B. Doc. No. 05-92. Filed for public inspection January 14, 2005, 9:00 a.m.]

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