STATEMENTS OF POLICY
Title 4—ADMINISTRATION
GOVERNOR'S OFFICE
[ 4 PA. CODE CH. 1 ]
Executive Orders, Management Directives and Other Issuances of the Directives Management System Indexed for Reference Purposes.
[41 Pa.B. 4106]
[Saturday, July 30, 2011]The Index of Issuances is being updated to reflect changes since 40 Pa.B. 4287 (July 31, 2010). This amendment adds new issuances, amends and rescinds others. Recipients of publications listed in this index should be kept informed of the status of these publications.
KELLY POWELL LOGAN,
Secretary of Administration(Editor's Note: This Index of Issuances is published under 1 Pa. Code § 3.1(a)(9) (relating to contents of Code). This document meets the criteria of 45 Pa.C.S. § 702(7) as a document general and permanent in nature which shall be codified in the Pennsylvania Bulletin.)
This manual provides a complete listing of issuances, specified in Title 4 of the Pennsylvania Code § 1.2, from the Governor's Office and from agencies under the governor's jurisdiction, except proclamations and press releases, that are intended for distribution to two or more agencies following the procedures for publication of issuances in Management Directive 210.1, Directives Management System.
Effective January 2010, this manual is updated semi-annually for publication on the Office of Administration's web site. The manual will be amended to reflect the latest issuances, and published annually in Title 4 of the Pennsylvania Code § 1.4 at the end of each fiscal year.
This amendment updates the index for all executive orders, management directives, and manuals issued, amended, and rescinded between July 1, 2010 and June 30, 2011.
Individuals should subscribe to receive e-Alerts to receive notification of published issuances. For questions regarding the Directives Management System, contact OA, EB-DMS.
Office of Administration
Office of Enterprise Records Management
613 North Street
Room 221, Finance Building
Harrisburg, PA 17120-0400
www.oa.state.pa.usThis manual replaces, in its entirety, Manual 210.3 dated July 7, 2010. This manual includes all new and amended issuances through June 30, 2011.
How to Use Index:
◦ Executive orders are by year of issuance.
◦ Management directives and manuals are numbered in sequence by category (e.g., Financial Management) and subcategory (e.g., Payroll).
◦ All documents preceded by the letter ''M'' are manuals.
◦ Documents that have been rescinded are indicated as rescinded.
◦ Amendments are presented as complete documents that incorporate all changes since the last issuance.
◦ Revisions which generally affect older issuances are pen and ink changes or replacement pages and affect only those parts of an issuance being changed. Therefore the issuance changed by a revision will be in more than one document because there will be original issuance and any revision.
Fiscal Note: 2011-210.3. No fiscal impact; (8) recommends adoption.
Annex A
TITLE 4. ADMINISTRATION
CHAPTER 1. AGENCY OPERATION AND ORGANIZATION
Subchapter A. DIRECTIVES MANAGEMENT SYSTEM § 1.4. Index of Issuances.
Executive Orders Date of
Original
or Latest AmendmentCurrent Revisions 1973-9 Environmental Protection By State Agencies 7/13/1973 1974-11 Governor's Interdepartmental Council on Seasonal Farmworkers 11/2/1978 1975-5 Commitment Toward Equal Rights 9/19/1978 1975-6 Preservation of Historic Resources 5/6/1975 1977-4 Compliance with Section 504 of the Rehabilitation Act of 1973 (P. L. 93-112) 8/3/1977 1977-5 Implementation of Act No. 1976-101 9/27/1977 1978-4 Flood Plain Management 3/1/1978 1978-9 Public Information Policies and Practices 5/23/1978 1978-19 Access by Handicapped Individuals to Meeting Locations 12/19/1978 1979-10 Commonwealth Child Development Committee 7/25/1979 1979-13 Governor's Office of Policy and Planning 9/18/1979 1980-3 Life Cycle Costing 2/8/1980 1980-4 Golden Keystone Discount Card Program 2/27/1980 1980-5 Task Force on Employment Services to Displaced Homemakers 2/28/1980 1980-7 Small Business Service Center 2/29/1980 1980-18 Code of Conduct 5/16/1984 1-3 (4 Rescinded) 1980-20 Pennsylvania Coastal Zone Management Program 9/22/1980 1981-3 Scheduling of Bond and Note Issue Sales 1/30/1981 1981-4 Federal Program Coordination 2/9/1981 1981-6 Pennsylvania Department of Health Advisory Board of
Arthritis5/22/1981 1981-13 Governor's Committee on Employment of the Handicapped 10/19/1981 1983-1 Transfer of Cresson Center to the Bureau of Correction 1/4/1983 1984-3 Accounting and Financial Reporting 10/11/1984 1986-1 Commonwealth Single Audit Coordinator 2/24/1986 1986-2 Task Force on Special Supplemental Food Program for Women, Infants, and Children (WIC) 4/22/1986 1986-5 Standby Allocations of the Volume Cap Under the Tax Reform Act of 1986 10/2/1986 1986-7 Liquor Control Board Sunset: Privatization of State Liquor Monopoly; Transfer of Liquor Control Board Functions 12/1/1986 1987-1 1987 Allocations of the Unified Volume Cap Under the Tax Reform Act of 1986 1/7/1987 1987-2 Permanent Transfer of Retreat State Hospital to the Department of Corrections 1/16/1987 1987-3 Transfer of Waynesburg Youth Development Center to the Department of Corrections 1/16/1987 1987-7 State Inspector General 4/6/1987 1987-8 Pennsylvania Emergency Response Commission 4/20/1987 1987-9 Allocation of State Low-Income Housing Credit Authority Under the Internal Revenue Code of 1986 4/22/1987 1987-10 Highway Safety 11/25/1992 1987-12 Cultural Advisor to the Governor 5/27/1987 1987-19 Delegation to Department of Environmental Resources in Compliance with Federal Low-Level Radioactive Waste Policy Amendments Act 12/21/1987 1988-4 Coordination of Food and Nutrition Programs; Appointment of the Advisor to the Governor on Food and Nutrition Programs and the Inter-Agency Council on Food and Nutrition 4/7/1988 1 1988-8 Pennsylvania State Data Center 7/12/1988 1988-11 Motor Carrier Advisory Committee 11/18/1988 1-2-3 1989-3 Master Leasing Program 3/2/1989 1989-8 Municipal Waste Reduction and Planning Program 10/17/1989 1990-1 Municipal Waste Transportation Enforcement Program 3/14/1990 1990-3 Contractor Responsibility Program 6/29/1990 1990-4 UNITED STATES BRIG NIAGARA—''Flagship of Pennsylvania'' 8/17/1990 1990-7 Interagency River Island Task Force 10/17/1990 1 1991-5 Environmental Training Partnership 4/22/1991 1992-1 Records Management 1/8/1992 1993-2 Civil Disorder and Emergency 4/9/1993 1993-3 State Land Use Planning—Goals and Objectives for Commonwealth Agencies 8/31/1993 1993-4 State Center for Health Statistics and Research 10/13/1993 1994-1 State Commission on National and Community Service 1/28/1994 1994-2 Governor's Office of PennPORTS 3/29/1994 1994-4 Governor's Committee on Education Standards and Assessment 5/18/1994 1994-5 Nursing Home Loan Agency's Authorization to Sell Loans 11/4/1994 1995-1 Judicial Appointments 2/27/1995 1995-2 Drug Policy Planning Coordination 12/19/1997 1995-4 Monitoring Supplies of Petroleum Products 7/10/1995 1995-5 Money-Back Guarantee Permit Review Program for the Department of Environmental Protection 8/23/1995 1995-6 Governor's Community Partnership for Safe Children 9/14/1995 1995-7 Governor's Executive Council on Recycling Development and Waste Reduction 10/11/1995 1995-8 Governor's Advisory Commission on Public School Finance 10/11/1995 1995-10 Governor's Sports and Exposition Facilities Task Force 10/27/1995 1996-1 Regulatory Review and Promulgation 2/6/1996 1996-2 Implementation of the IMPACCT Commission Recommendations 4/19/1996 1996-5 Municipal Waste Facilities Review Program 8/29/1996 1996-6 Governor's Advisory Commission on Academic Standards 9/30/1996 1996-7 Pennsylvania Center for Environmental Education 12/20/1996 1996-10 State Employee Assistance Program 12/20/1996 1996-13 Commonwealth of Pennsylvania's Policy on Substance Abuse in the Workplace 12/20/1996 1997-1 Governor's Travel and Tourism Council 3/17/1997 1997-2 Developmental Disabilities Council 5/30/1997 1997-5 Governor's Advisory Council on Physical Fitness and Sports 9/24/1997 1998-1 Governor's Green Government Council 3/25/1998 1998-3 The Pennsylvania Greenways Partnership Commission 8/16/2001 1999-1 Land Use Planning 1/7/1999 1999-2 Pennsylvania Rural Development Council Rescinded by EO2007-09—10/2/2007 1999-4 Pennsylvania Justice Network (JNET) Governance Structure 6/8/1999 1999-5 Rescission of Executive Order 1980-13 12/9/1999 2000-2 Pennsylvania Workforce Investment Board 2/14/2000 2001-1 Directives Management System 2/13/2001 2001-2 State Employee Combined Appeal 2/14/2001 2001-4 Economic and Community Development Partnership Rescinded by EO2011-03—5/3/2011 2002-2 Governor's Task Force on Early Childhood Care and Education 7/15/2002 2002-4 Prohibition of Sexual Harassment in the Commonwealth 5/3/2002 2002-5 Disability-Related Policy 5/3/2002 2002-6 PA Open for Business 6/6/2002 2002-7 Integrating Mediation Into State Government 6/14/2002 2002-8 Governor's Interagency Task Force on Energy 7/18/2002 2002-13 Proposed Keystone Opportunity Improvement Sub-zones 12/31/2002 2003-1 Commonwealth's Health Care Reform Agenda 1/21/2003 2003-2 Agricultural Land Preservation Policy 3/20/2003 2003-3 Management and Productivity Improvement Initiative 4/30/2003 2003-4 Workplace Policy for HIV/AIDS 5/5/2003 2003-5 Upper Delaware Federal Scenic River 6/22/2003 2003-6 Pennsylvania Commission for Women 4/28/2008 2003-7 Governor's Advisory Commission on African American Affairs 6/22/2003 2003-8 Governor's Advisory Commission on Asian American Affairs 6/22/2003 2003-9 Governor's Advisory Commission on Latino Affairs 9/15/2005 2003-10 Equal Employment Opportunity 7/28/2003 2003-12 Governor's Cabinet on Children and Families 9/18/2003 2003-13 Governor's Advisor for Hunting, Fishing and Conservation; Governor's Advisory Council for Hunting, Fishing and Conservation; Governor's Youth Council for Hunting, Fishing and Conservation 9/22/2003 1 2004-1 Governor's Invasive Species Council 9/18/2006 2004-2 Utilization of Commonwealth-Owned and Leased Space 2/18/2004 2004-3 Pennsylvania Business Tax Reform Commission 3/4/2004 1 2004-4 Anti-Sweatshop Procurement Policy 3/18/2004 2004-5 Pennsylvania Energy Development Authority 4/8/2004 2004-6 Minority and Women-Owned Business Opportunities 1/17/2011 2004-7 Financial Education and Literacy 4/29/2004 2004-8 Enterprise Information Technology Governance Board 5/9/2007 2004-9 Economic Development Committee of the Cabinet 6/15/2004 2004-11 Pennsylvania Election Reform Task Force 12/13/2004 2004-12 Energy Management and Conservation in Commonwealth Facilities 12/15/2004 2005-4 Proposed Economic Development District 7/14/2005 2005-8 Governor's Renewable Agricultural Energy Council 9/20/2005 2006-1 Commonwealth Continuity of Government Steering Committee 1/10/2006 2006-2 Contract Compliance 1/31/2006 2006-3 Commonwealth Business License Information Exchange Program 4/12/2006 2006-5 Pennsylvania Homeland Security and Emergency Preparedness Organization Structure Rescinded by EO2007-10—12/4/2007 2006-6 The Pennsylvania Abraham Lincoln Bicentennial Commission Terminated 12/31/2009 2006-7 Governor's Pandemic Advisory Council 7/27/2006 2006-8 Contractor Social Responsibility and Offshore Services 9/14/2006 2006-9 Governor's Cabinet for People with Disabilities—Governor's Advisory Committee for People with Disabilities 11/21/2006 2006-10 Strategic Development Areas 12/22/2006 2006-11 Governor's Dog Law Advice Group 12/22/2006 2007-01 Strategic Development Area, Butler County 4/24/2007 2007-02 Strategic Development Area, Westmoreland County 4/30/2007 2007-03 Commonwealth Automotive Fleet Efficiency Initiative 5/9/2007 2007-04 Office of Health Equity 5/21/2007 2007-05 Chronic Care Management, Reimbursement and Cost Reduction Commission 5/21/2007 2007-06 Registered Family Child Care Providers 6/14/2007 2007-07 Subsidized Child Care Providers Exempt From Certification Or Regulation 6/14/2007 2007-08 Strategic Development Area, Lehigh County 9/6/2007 2007-09 Governor's Advisory Council On Rural Affairs 10/2/2007 2007-10 Pennsylvania Homeland Security and Emergency Preparedness Organizational Structure 12/4/2007 2008-01 Extension of Filing Deadline for Nomination Petitions Terminated 2/14/2008 2008-02 Sustainable Water Infrastructure Task Force 4/28/2008 2008-03 Pennsylvania Health Information Exchange (PHIX) Governance Structure 3/26/2008 2008-04 Pennsylvania All-Hazard Incident Management (PA-IMT3) 5/13/2008 2008-05 Transition Period for the Pennsylvania Health Care Cost Containment Council Terminated 6/30/2009 2008-06 Office of Diversity Management 4/15/2010 2008-07 Early Learning Council 9/11/2008 2008-08 Early Learning Investment Commission 7/27/2010 2008-09 Governor's Food Safety Council 8/26/2009 2009-01 Pennsylvania Stimulus Oversight Commission 3/27/2009 2009-02 Creating Opportunities for Small and Disadvantaged Businesses in the Expenditure of Federal Stimulus Monies 10/28/2009 2010-01 Governor's Census 2010 Advisory Panel Terminated 3/1/2011 2010-02 Creation of the Commonwealth Health Care Reform Implementation Committee and the Commonwealth Health Care Reform Implementation Advisory Committee 7/20/2010 2010-03 Pennsylvania-Produced Agricultural Products Program 9/14/2010 2010-04 Consumer-Directed Home Care Providers Rescinded 12/1/2010 2010-05 Leasing of State Forest and State Park Land for Oil and Gas Development 10/26/2010 2011-01 Creation of Governor's Marcellus Shale Advisory Commission 3/8/2011 2011-02 Governor's Transportation Funding Advisory Commission 4/21/2011 2011-03 Public Private Partnership 5/3/2011
Management Directives and Manuals Date of
Original
or Latest
AmendmentCurrent Revisions BUDGET General
105.1 Allocation and Allotment of Funds for ICS Transactions 10/22/1984 105.2 Contingent Commitments 7/2/1985 105.4 Allocation and Allotment of Funds for Non-ICS Transactions 10/22/1984 105.5 Use of the Determination of Tax-Exempt Category for Capital Projects Form 9/12/1991 Budget Preparation
110.2 Request for Approval of Federal Funds 1/14/1985 110.3 Budgeting and Accounting for Federal Appropriations 5/29/1985 Manuals. M110.1 2011-12 Budget Instructions 8/16/2010 MANAGEMENT/ADMINISTRATIVE SUPPORT General
205.2 Powers and Duties of Policing Forces Rescinded/Obsolete 8/20/2010 205.4 Delegation of Authority to Sign and Delegation to Authorize SAP Payments 5/11/2009 205.6 Defense of Suits Against Commonwealth Employees 9/30/1986 205.9 Code of Conduct Statement of Financial Interest—Filing 1/4/2011 205.10 Financial Disclosures Required by the Public Official and Employee Ethics Act, 65 Pa.C.S. §§ 1101—1113 1/4/2011 205.10AB Abridged Version of MD205.10 Rescinded by MD205.10—1/4/2011 205.12 Financial Disclosures Required of Former Employees by the Public Official and Employee Ethics Act, 65 Pa.C.S. §§ 1101—1113 1/4/2011 205.14 Prohibition of Activities Not Specifically or Directly Connected With the Official Business of the Commonwealth on Commonwealth Property 2/2/1988 205.15 Memberships in Associations, Organizations, or Societies 2/9/2006 205.16 Compliance With the Whistleblower Law, Act 1986-169 11/22/1995 205.18 Ballot Question Advocacy by Executive Branch Employees, Appointees, and Officials 4/11/1988 205.19 Smoking in Commonwealth Buildings and Facilities Rescinded/Obsolete 10/13/2010 205.20 Documents and Evidence Relating to Asbestos in Commonwealth Buildings 6/7/1989 205.21 Commonwealth Child Care Program 9/12/2001 1 General
205.22 Recycling, Waste Reduction and Procurement of Environmentally Preferable Products 8/29/2007 205.23 Submission of Commonwealth Publications to the State Library for Distribution to Other Designated Libraries 12/6/2005 205.24 Display of Flags on Commonwealth Grounds and Buildings and Other Locations within the Commonwealth 3/24/2008 205.25 Disability-Related Employment Policy 2/13/2009 205.26 The Americans With Disabilities Act of 1990, Title II, Subtitle A, Nondiscrimination in State and Local Government Services 7/22/1992 205.27 Implementation of Act 194-1990, Asbestos Occupations Accreditation and Certification Act 6/20/2011 205.28 Purchase of Recycled Content Products by State Agencies Rescinded by MD205.22—8/29/2007 205.29 Commonwealth Internet Access Rescinded/Obsolete 8/21/2007 205.30 Personal Use of Promotions and Offers 10/23/1997 205.31 Pro Bono Publico Legal Services 2/11/1999 205.32 Hiring Sign Language Interpreters/Transliterators 1/29/2010 205.33 Workplace Violence 6/22/1999 205.34 Commonwealth of Pennsylvania Information Technology Acceptable Use Policy 7/20/2010 205.35 Information Reporting From the Commonwealth's Enterprise SAP Business Information Warehouse System 5/2/2011 205.36 Right-to-Know Law Compliance 3/18/2010 205.37 Role Assignment, Security, and Internal Control Maintenance 6/13/2005 205.38 Emergency Evacuation and Safe Assembly 2/23/2011 205.39 Use of Complete Physical Street Addresses For Department of General Services Owned or Administered Buildings 4/13/2010 205.40 Commonwealth Branding and Social Networking 8/31/2010 205.41 Commonwealth of Pennsylvania Continuity of Operations (COOP) Program 2/16/2011 Management Programs
210.1 Directives Management System 5/2/2011 210.4 Central Microfilm Management 11/18/2002 210.5 The Commonwealth of Pennsylvania State Records Management Program 7/29/2010 210.6 Selection, Acquisition and Use of Filing Equipment 9/16/2002 210.8 Micrographics Procedures to be Used in Conjunction With Central Microfilm Management 11/18/2002 210.11 Acceptance of Imaged Documents 6/16/1997 Management Programs
210.12 Electronic Commerce Initiatives and Security 12/23/2010 210.13 Retention and Disposition of Records Created on Electronic Mail (E-mail) Systems Rescinded by MD210.5—12/30/2008 210.14 Retention and Disposition of Records Upon Departure of Senior Management Employees Rescinded by MD210.5—12/30/2008 210.15 Instant Messaging 11/29/2004 Manuals. M210.1 The Commonwealth of Pennsylvania Employee Records Management Manual 5/20/2010 M210.3 Index of Issuances 7/12/2011 M210.4 Forms Management 8/16/1983 1-2 M210.5 Standard (STD) Forms Management 9/15/1998 M210.6 Publications Management 8/1/1984 1 M210.7 State Records Management Manual 6/8/2004 M210.8 Vital Records Disaster Planning 5/9/1995 M210.9 The Commonwealth of Pennsylvania General Records Retention and Disposition Schedule 12/21/2010 Contracts Management
215.8 Contractor Integrity Provisions for Commonwealth Contracts 6/17/2010 215.9 Contractor Responsibility Program 10/25/2010 215.12 Provisions for Commonwealth Contracts Concerning The Americans With Disabilities Act 1/16/2001 215.13 Contract Provision for Donation of Excess Prepared Food 6/21/1994 215.16 Contract Compliance Program 9/1/2010 Manuals. M215.3 Field Procurement Handbook (Current publication available at: http://www.portal.state.pa.us/
portal/server.pt/community/
procurement_handbook/1277)Central Services
220.1 Commonwealth Media Services 1/14/2008 220.3 Mail Delivery Between Harrisburg and the Philadelphia and Pittsburgh State Office Buildings Rescinded/Obsolete 2/4/2010 220.9 Graphic Design, Typesetting, Reproduction, and Printing Services 6/4/1987 220.11 Preservation of Commonwealth Deeds 5/3/2006 Travel and Expenses
230.6 Travel Expenses of Job Applicants 7/15/2010 230.7 Remittance of Witness Fees 8/6/2010 230.9 Acquisition and Payment of Travel Services Rescinded by MD230.10—7/1/2009 230.10 Commonwealth Travel Policy 6/17/2009—Effective 7/1/2009 230.13 Commonwealth Corporate Card Program Rescinded by MD230.10—7/1/2009 230.14 Foreign Areas Subsistence Allowances Rescinded by MD230.10—7/1/2009 230.15 Continental United States High Cost Subsistence Allowances Rescinded by MD230.10—7/1/2009 230.17 Commonwealth Office of Travel Operations 3/28/2007 Manual. M230.1 Commonwealth Travel Procedures Manual 6/17/2009—Effective 7/1/2009 Information Technology Management
240.7 Submission of Changes to the Commonwealth Telephone Directory 8/18/2008 240.11 Commonwealth Wireless Communication Policy 11/8/2010 240.12 Commonwealth of Pennsylvania Mobile Devices Security
Policy12/29/2008 245.12 Implementation of the Data Center Project Plan 7/1/1997 245.13 Strategic Direction for Information Technology Investments 2/8/2006 245.14 Wireless Antenna Tower Management Rescinded by MD245.15—6/24/2010 Information Technology Management
245.15 Pennsylvania Statewide Radio Network 6/24/2010 245.16 Pennsylvania Justice Network (JNET) Governance Structure 3/7/2006 245.17 Commonwealth of Pennsylvania Public Safety Communications Council Rescinded by MD245.15—6/24/2010 245.18 IT Administrator Acceptable Use, Auditing and Monitoring, Incident Notification, and Response Policies and Procedures 2/7/2006 245.19 Enterprise Technology Security Council 5/3/2006 Public Information Programs
250.1 The Sunshine Act, Advertising Public Meetings 6/24/2010 Organization and Space Management
260.1 Organization Requests 10/17/2005 260.2 Reorganization Plans for Transfers of Functions Between Agencies 11/16/1987 Manual. M260.1 Manual For Space Utilization 3/11/2004 FINANCIAL MANAGEMENT
General 305.2 Standard Check Endorsement Procedure 5/22/2009 305.3 Responsibilities of Comptroller Operations 12/15/2010 305.4 Payments to Counties 11/9/2010 305.5 Cash Management 5/22/2009 305.6 Withholding Payments to Municipalities (Act No. 166 of 1978) 5/1/1997 305.7 Interest Penalties for Late Payments 5/11/2009 305.8 Commonwealth Bank Accounts and Special Banking Services 6/11/1997 305.9 Use of Forms STD-419/419L, Refund of Expenditures, and STD-420/C420/420L, Transmittal of Revenue, When Unaccompanied by Remittances Rescinded by MD305.11—5/22/2009 305.10 Receipt of Federal Funds by Wire Transfer 1/23/1989 305.11 Depositing Checks, Money Orders and Cash 5/22/2009 305.12 Accounting, Reporting, and Cash Management of Federal Grants and Contracts 1/25/1999 305.13 Use of Forms STD-419/419L, Refund of Expenditures, and STD-420/C420/420L, Transmittal of Revenue, When Accompanied by Remittances Rescinded by MD305.11—5/22/2009 305.15 Processing and Distributing Returned Checks 8/30/1989 305.16 Lobbying Certification and Disclosure 7/3/2003 305.17 Preparation and Use of Form STD-417, Adjustment Memorandum From Department of Revenue to Treasury Department Rescinded by MD305.11—5/22/2009 305.19 Identification of Boards, Commissions, and Councils 8/15/1997 305.20 Grant Administration 5/26/2000 305.21 Payments to Local Governments and Other Subrecipients 9/23/2005 305.22 Commonwealth Business License Information Exchange Program 4/13/2006 Accounting
310.1 Fiscal Guidelines for Federal Reimbursement of Disaster Related Expenditures 1/5/1983 310.3 Encumbering and Lapsing of Appropriations 5/4/1998 1 310.8 Postage Due Procedures Rescinded/Obsolete 5/17/2011 310.9 Purpose and Use of Restricted Receipt and Restricted Revenue Accounts 1/10/2011 Accounting
310.10 Collection, Requests for Compromise, and Write-Off of Delinquent Claims 8/29/1996 310.11 Payment and Financial Reporting Requirements for Non-Preferred Appropriations 1/19/1982 1 310.12 Refunding Erroneously Collected Fees and Charges 4/30/1982 310.13 Generally Accepted Accounting Principles (GAAP) 6/13/1995 310.14 General Capital Asset and Other Fixed Asset Accounting and Reporting in SAP 2/3/2003 310.15 Agency Federal ID Numbers 6/7/1996 310.16 Advancement Account Balances 8/21/1987 310.19 Accounting for Disbursement of Funds for Interagency Agreements, Memorandums of Understanding, and Notifications of Subgrant 10/27/2010 310.20 Charging Equipment Expenditures to Federal Programs 8/31/1994 310.21 Master Lease Tracking System Rescinded/Obsolete 10/6/2010 310.23 Commonwealth Purchasing Card Program 5/11/2009 310.24 Accepting Debit/Credit Cards for Commonwealth Revenues 9/3/2008 310.25 Transfers of Revenue or Expenses in SAP 1/10/2011 310.26 Vendor Data Management Unit (VDMU) for Agencies Using SAP 9/18/2009 310.27 Month-End Closing Processes 12/14/2005 310.28 Use of One-Time Vendor Records in SAP 6/16/2006 310.29 Using Value (Service) Date in SAP 6/10/2009 310.30 Pennsylvania Electronic Payment Program (PEPP) 5/22/2009 310.31 Purchase Order Receiving, Invoice Processing and Invoice Reconciliation Processes 5/11/2009 310.32 Voyager Fleet Card Invoice Processing for Agencies Using SAP 7/20/2009 310.33 Processing Electronic Invoices in SAP 8/21/2009 310.34 Use of Agency-Level Dun & Bradstreet Data Universal Numbering System (DUNS) Numbers in Applications for Federal Grants and Cooperative Agreements 9/18/2009 310.36 Identifying, Recording, and Reporting Computer Software as a Capital Asset 12/10/2009 Manuals. M310.1 Agency Operated Advancement Accounts 8/11/1999 M310.2 Definitions of Major and Minor Objects of Expenditures 8/26/1998 1 M310.3 Manual of Accounting 7/17/1996 Payroll 315.1 Calculation and Payment of Statutory Salaries 1/3/2011 315.6 Employees' Requests for State or Federal Income Tax Withholding 5/24/2011 315.7 Employee Payroll Deductions for Credit Unions Rescinded/Obsolete 5/17/2011 315.8 Restitution of Overpayments 10/1/1997 315.9 Withholding of Delinquent Local Taxes from Employees' Paychecks 11/4/1996 315.11 Distribution and Retention of Payroll Deduction Authorization Documents 4/24/1980 315.13 Payments of Wages, Salary, Benefits, and Travel Expenses to Survivors of Deceased Employees 8/19/1996 315.14 Maintenance Charges for Employees Residing or Subsisting in Commonwealth Facilities 1/6/2011 315.15 Withholding of Pennsylvania Higher Education Assistance Agency Loans from Employee Paychecks 8/28/2008 315.16 Payment of Annuitant Medical and Hospital Benefits 9/10/1997 315.17 Direct Deposit of Pay Program 10/20/2000 1 315.18 Delivery of Payroll Checks to Employees Rescinded/Obsolete 6/22/2011 315.19 Check Distribution Codes Rescinded/Obsolete 10/29/2010 315.20 Taxability of the Use of State-Provided Vehicles 11/22/2010 315.21 Deductions for U.S. Savings Bonds Rescinded/Obsolete 12/16/2010 315.22 Preparation and Filing of Federal Forms 1099 and 1096 1/3/1995 315.23 Processing Employee's Withholding Allowance Certificate (W-4) Rescinded/Obsolete 6/22/2011 315.25 Pennsylvania Personal Income Tax 9/12/1988 315.26 Backup Withholding on Missing and/or Incorrect Taxpayer Identification Numbers 1/24/1994 1 315.27 Recoupment of Conversion Pay Amounts 5/4/1992 315.28 Taxability of State-Provided Parking 2/1/2011 315.29 Mailing SAP-Generated Checks Rescinded/Obsolete 5/10/2011 Audits
325.2 Audit Inquiry Relative to Agency Litigation, Claims, and Assessments 9/12/2008 325.3 Performance of Audit Responsibilities 1/10/2011 325.4 Agency Annual Audit Plan Rescinded/Obsolete 5/10/2010 325.5 State Level Single Audit Costs 8/17/2009 325.6 Auditing Computer-Based Systems 1/10/2011 325.7 Implementation of the Commonwealth's State-Level Single Audit Process 8/20/2009 325.8 Remedies for Recipient Noncompliance with Audit Requirements 8/17/2009 325.9 Processing Audits of Federal Pass-Through Funds 8/20/2009 Audits 325.10 Review of Auditor General, Treasury, Legislative Budget and Finance Committee, and Other Audit Reports 8/27/2009 325.11 Evaluating Agency Internal Controls and Financial Risk through Self Assessment 1/6/2011 EQUAL EMPLOYMENT OPPORTUNITY (EEO)
Equal Employment Opportunity Programs
410.10 Guidelines for Investigating and Resolving Internal Discrimination Complaints 2/21/2008 410.11 Commonwealth's Equal Employment, Outreach, and Employment Counseling Program 5/8/1997 Manual. M410.3 Guidelines for Equal Employment Opportunity Plans and Programs 12/18/2007 EMPLOYEE DEVELOPMENT AND UTILIZATION
General
505.1 Employee Furlough Policy 2/16/2006 505.2 Salaried Complement Management System 12/1/2006 505.4 Salaried Complement Control 2/18/1982 1 505.7 Personnel Rules 11/9/2010 505.8 Transmittal of Personnel Action Notifications 4/2/1998 505.9 Standard Abbreviations for Use With the Compensation Plan and SAP R/3 System 3/11/2004 505.11 Emergency Assignments of Employees During Emergencies 6/17/1998 505.12 Annual List of Employees Rescinded by MD505.18—7/26/2010 505.15 Employee Mobility Information Program 10/3/2007 505.17 Furlough of Employees on Work-Related Disability Leave Rescinded/Obsolete 2/1/2008 505.18 Maintenance, Access, and Release of Employee Information 7/26/2010 505.20 Wage Complement Management and Control 1/11/2011 505.21 Office Hours 1/19/2000 505.22 State Employee Assistance Program 4/2/2003 505.23 Employee Recognition Program 1/23/2007 505.25 Substance Abuse in the Workplace 11/29/2004 General
505.26 HIV/AIDS and Other Bloodborne Infections/Diseases in the Workplace 3/18/2005 505.27 The Worker and Community Right to Know Act (P. L. 734, No. 159) 8/3/1993 505.28 Family Care Account Program 10/11/2005 505.30 Prohibition of Sexual Harassment in Commonwealth Work Settings 6/19/2002 1 505.31 Domestic Violence and the Workplace 5/31/2004 505.32 Governor's Awards for Excellence 11/17/2010 505.33 Working From Home During Emergencies Including a Pandemic Influenza Event 8/20/2007 Manuals. M505.2 Personnel Management Review 7/9/1997 M505.3 State Employee Assistance Program 11/29/2004 M505.4 Personnel Records Retention and Disposition Schedule 12/7/1998 M505.5 Commercial Driver License Drug and Alcohol Testing and Licensing Requirements Administrative Manual 5/30/2002 M505.6 An Agency Guide to Workplace Violence Prevention and Response 5/28/2002 Employment
515.2 Transfer of Employees From One Agency to Another 6/16/2000 515.3 Classified Service Emergency Appointments 9/3/2008 515.4 Seniority Rights of Commonwealth Employees 7/12/2006 515.10 Selection and Appointment to Non-Civil Service Positions 2/16/2006 515.12 Confidential Employees 9/28/2004 515.15 Identification, Employment, and Education Verification
Checks6/13/1997 515.16 Appointment to Senior Level Positions 2/14/2006 515.18 Supplementary Employment 7/7/1998 515.20 Reemployment of Commonwealth Annuitants 2/21/2002 515.21 Commonwealth School-to-Work Program 2/14/2006 Classification
520.3 Unclassified Codes and Titles 6/16/2003 520.4 Position Classification Post-Audits 11/16/1999 520.5 Centralized Job Control System 12/1/2006 520.6 Processing of Reclassification Actions 1/23/2007 520.7 Development and Validation of Job Standards 10/16/2006 Classification
520.8 Pay Action Effective Dates for Changes to Position Classifications and the Classification Plan 1/23/2007 520.9 Appointments Above the Minimum 3/5/1998 Pay
525.4 Temporary Assignment in Higher Classification 4/20/2004 525.6 Advances on Salaries or Wages Earned 8/29/1996 525.11 Dual Employment 2/10/1997 525.12 Reinstatement of Discharged Employees 9/21/1979 525.13 Maintenance of Weighted Salaries 9/28/2001 525.15 Overtime 2/10/1997 525.16 Physicians and Related Occupations Quality Assurance Program 2/14/2006 525.17 Internal Revenue Service Levies on Wages, Salary, and Other Income or Payments 6/28/1991 525.20 Implementation & Maintenance of Local Service Tax 10/10/2008 Benefits
530.1 Agency Employee Services Coordinators 5/16/2006 530.2 Sick Leave Without Pay, Parental Leave Without Pay, and Family Care Leave Without Pay 3/12/2008 530.3 State Employee Combined Appeal for New Employees and Employees on Inter-Agency Transfers Rescinded/Obsolete 11/8/2010 530.4 State Paid Benefits While on Sick, Parental, or Family Care Leave Without Pay 3/11/2008 530.8 Motor Vehicle Financial Responsibility Law 7/22/1997 530.9 Social Security Records 10/9/1997 530.10 Administrative Leave to Compete in International and World Championships 7/20/2010 530.11 Benefit Rights of Permanent and Temporary Employees 7/25/2006 530.15 Disability Benefits, Related Pay Status Options, and Retired Employee Health Program (REHP) Effective Dates 7/8/1997 530.17 Partial and Full Day Closings of State Offices 5/25/2010 530.18 Benefit Rights of Furloughed Employees 8/27/2009 530.20 State Paid Benefits While on Cyclical Leave Without Pay 7/8/1997 Benefits
530.21 Paid Absence for Blood Donation 4/8/2010 530.22 Unemployment Compensation, Noncovered Employment—
''Major Nontenured Policymaking or Advisory Positions''11/20/1996 530.23 State Employee Combined Appeal 12/2/2009 530.24 Retired Employees Health Program Eligibility Requirements 12/30/2010 530.26 Military Leaves of Absence 9/3/2008 530.27 Leave Related Policies for Employees Excluded From Earning Leave and Leave Service Credit 2/7/1997 530.28 Pennsylvania Employees Benefit Trust Fund (PEBTF) 9/14/2004 530.29 Commuter Benefits Program 5/20/2009 530.30 Sick, Parental and Family Care Absence Policy 12/14/2007 530.31 Workplace Safety and Health Program 9/29/2008 Manuals. M530.2 Injury Leave Manual 11/29/2001 1 M530.3 Group Life Insurance Program Administrative Manual 6/26/2001 M530.4 Commonwealth of Pennsylvania Highlights of State Employee Benefits 8/1/2004 M530.7 Absence Program 4/23/2009 M530.9 Unemployment Compensation Insurance 12/7/1998 M530.14 Unemployment Compensation and the Supervisor 3/1/1982 M530.15 Pennsylvania State Police Administrative Manual Health Benefits Program 7/20/2010 M530.16 Temporary Clerical Pool Agency User Manual 10/1/1999 M530.17 Temporary Clerical Pool Employee Handbook 10/1/1999 M530.18 The Benefits of a ''Healthy'' Sick Leave Balance 11/1/1997 M530.19 Leave Without Pay and Injury Leave Processing Instructions Rescinded/Obsolete 2/1/2008 Training
535.1 Employee Training and Development 2/9/2000 535.2 Physicians and Related Occupations Specialty Board Certification Payments 2/21/2006 535.3 Out-Service Training 11/16/1999 535.4 Use of State Work Program and Public Services Trainee Classes 2/16/1984 535.5 Use of Trainee Classes in the Classified Service 10/8/2004 535.6 Commonwealth Management Development Program 2/9/2000 535.7 Annual Agency Training Plan and Report 7/8/1999 535.9 Physical and Information Security Awareness Training 10/3/2006 Performance Evaluations
540.7 Performance Management Program 5/2/2011 Retirement 570.1 State Employees' Retirement System, Duties of Departments and Agencies 5/8/2006 570.5 Employer Contributions Required on the Purchase of Previously Uncredited State Service 4/9/2006 570.6 Optional Membership in State Employees' Retirement System 2/22/2006 570.8 Reinstatement of Dismissed or Furloughed Employees Into the State Employees' Retirement System 4/3/2006 570.9 Reinstatement Into the State Employees' Retirement System of Employees Furloughed or Otherwise Terminated and Reemployed 2/17/2006 570.11 Changes to Retirement and Personnel/Payroll System and Collection of Arrears Balances 3/23/2006 570.12 Refusal of Recall From Furlough—Termination of Interest on Retirement Contributions 2/17/2006 570.13 State Employees' Retirement System, Regional Field Offices 5/30/2007 570.14 Deferred Compensation Program 3/25/2005 570.15 Public Employee Pension Forfeiture Act No. 1978-140 6/6/2006 Civil Service
580.2 Civil Service Availability Survey/Interview Notice 1/21/2009 580.6 Tabulation of Classified Service Employees 6/16/2006 580.8 Classified Service Probationary Periods 10/5/2004 580.10 Rights of Certified Eligibles in the Classified Service 5/16/1986 580.11 Documentation of Classified Service Personnel Actions 6/27/2006 580.12 Recruitment for Classified Service Positions 3/28/2007 580.13* Report of Personnel Transactions for Non-State Employees 8/18/1987 580.15 Selective Certification of Classified Service Eligibles 6/26/1990 580.16 Provisional Employment in the Classified Service 11/16/2006 580.18 Pennsylvania Residency Requirements for the Classified Service 2/15/2005 580.19 Promotion in the Classified Service Without Examination 8/31/2009 580.21 Veterans' Preference on Classified Service Employment Certifications 2/16/2011 580.23 Resignation From and Reinstatement to the Classified Service 3/12/1990 580.24 Promotion of Employees in Unskilled Positions Into the Classified Service 9/14/2006 *Special Distribution Civil Service 580.25 Political Activities of Classified Service Employees 9/30/1992 580.26 Transfer or Reassignment of Classified Service Employees 6/29/2010 580.27 Limited Appointments to Positions Exempted from the Classified Service Pursuant to Section 3(c)(4), Civil Service Act 10/28/2009 580.28 Reallocation to a Lower Class in the Classified Service 3/30/2011 580.30 Civil Service Leave of Absence and Return Rights 9/7/2010 580.31 Classified Service Temporary Appointments 8/14/2006 580.32 Substitute Employment in the Classified Service 10/24/2006 580.33 Reproductions of Documents for Classified Service Personnel Actions 4/30/2009 580.34 Removal of Eligibles for Certification or Appointment in the Classified Service 3/19/2010 580.35 Employees Placed in the Classified Service by Position Reallocation 3/29/1988 580.37 Promotion by Appointment of Unclassified Service Employees Into the Classified Service 5/5/2008 580.38 Use of Intern Job Titles in the Classified Service 10/8/2004 Manuals. M580.1 Certification of Eligibles for the Classified Service 4/7/1997 M580.2 Furlough of Classified Service Employees Not Covered by Labor Agreements 6/22/2007 Labor Relations
590.1 Labor Relations 11/27/2007 590.2 Confidential Positions and Employees 3/8/2006 590.3 Deduction of Union Dues/Fair Share Fees 5/22/2006 590.5 Guidelines to be Followed During Legal or Illegal Strikes 5/25/2006 590.7 Labor Relations—Grievance Administration 6/8/2006 590.8 Classification Grievance Processing 3/30/2006 SUPPLIES, SERVICES, AND EQUIPMENT Supplies and Equipment Acquisition/Disposition 610.4 Procedures for Purchasing Goods and Services Not Exceeding $1,500 Through Advancement Accounts 11/17/1983 Automotive Services
615.1 Temporary Assignment of Commonwealth Automotive Fleet Vehicles 1/6/2006 615.2 Motor Vehicle Liability Insurance and Accident Reporting 6/17/1996 615.3 Rates and Billing for Motor Vehicles of the Commonwealth Automotive Fleet 10/12/2005 615.6 License Plates for Commonwealth-Owned Vehicles 6/30/1997 615.7 Repairs, Maintenance, and Payment for Services 10/12/2005 615.8 Use of State Automobiles 3/26/1980 615.9 Permanent Assignment of Commonwealth Automotive Fleet Vehicles 10/12/2005 615.12 Motor Vehicle Authorization List 5/1/2006 615.13 Emission Control Program—Commonwealth Automotive Fleet Vehicles 9/26/1997 615.15 Vehicle Parking License Agreements 10/26/2006 Commodity Standards
620.1 Coal Sampling and Reporting 10/4/2005 Buildings, Property, and Real Estate 625.1 Repairs, Alterations, and Improvements to Commonwealth Buildings Under the Direct Supervision of the Department of General Services 10/4/2004 625.2 Inventory of Commonwealth Real Property 9/16/2008 625.3 Moving Employee Household Goods and Commonwealth Property 3/14/1996 625.4 Enforcement of Fire and Panic Regulations 3/27/1991 625.5 Reporting Surplus Real Property 5/6/1996 625.6 Leasehold Improvements 5/1/2009 625.7 Use of Form STD-291, Request for Lease Action and Budget Approval 11/6/1997 625.8 Contracting for Bargaining Unit Work 2/25/1994 625.9 Payment of Contractors and Design Professionals for Agency-Funded Construction Projects Undertaken by the Department of General Services 3/9/2001 625.10 Card Reader and Emergency Response Access to Certain Capitol Complex Buildings and Other State Office Buildings 12/28/2010 Bonds and Insurance 630.1 Agency Insurance Coordinators 10/2/1987 630.2 Reporting of Employee Liability Claims 4/28/1998 COMMONWEALTH PROGRAMS
Protection and Safety
720.2 Wage Standards Picketing 2/3/1977 720.3 Emergency Evacuation Plans at Commonwealth Facilities Rescinded by MD205.38—7/31/2009 720.4 Safety and Loss Prevention Program 10/2/1987 720.5 Energy Conservation and Electrical Devices in Commonwealth-Owned or Leased Buildings 7/25/2008 720.6 Call Trace Procedures for Threatening, Harassing, and Nuisance Telephone Calls 9/28/2005 720.7 Bomb Threats and Suspicious Packages 7/29/2010
[Pa.B. Doc. No. 11-1277. Filed for public inspection July 29, 2011, 9:00 a.m.]
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