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PA Bulletin, Doc. No. 11-1988

THE COURTS

MONROE COUNTY

Amendment of Monroe Co. R.C.P. 205.2(a)—Filing, Form, and Removal of Documents

[41 Pa.B. 6212]
[Saturday, November 19, 2011]

Order

 And Now, this 27th day of October, 2011, Monroe County Rule of Civil Procedure 205.2(a) is amended as indicated in the following and shall become effective following publication in the U.J.S. Web Portal.

 In conformity with Pa.R.C.P. 239.8, the Court Administrator shall submit a copy of the amended rule to the Supreme Court Civil Procedural Rules Committee for promulgation and subsequent submission to the Administrative Office of Pa. Courts for publication on the Pa. Judiciary Web Application Portal. Copies shall be kept continuously available for public inspection in the Office of the Monroe County Prothonotary, the Office of the Court Administrator and the Monroe County Law Library.

 In addition to the previous submission, the Court Administrator shall forward certified copies as follows: one copy to the Administrative Office of Pa. Courts; two copies and computer diskette to the Legislative Reference Bureau for publication in the Pennsylvania Bulletin; and one copy to the Monroe County Legal Reporter for publication.

By the Court

RONALD E. VICAN, 
President Judge

Local Rule 205.2(a). Filing, Form and Removal of Documents.

 Cite Rule As: MonroeCo.R.C.P. 205.2(a)

 (1) Filing of Documents:

 (i) All documents filed in any office of the Court shall be endorsed with the day and exact time of filing, which endorsement, in the absence of fraud, accident, or mistake shall be conclusive evidence of such date and time of filing.

 (ii) A proposed order shall accompany all motions or other requests for relief.

 (iii) No original documents shall be faxed to the prothonotary's office without prior leave of court.

 (2) Form:

 (i) No pleading, papers, affidavits, or other documents may be filed in any office of the Court on paper other than 8 1/2" x 11" in size.

 (ii) No paper shall be filed in any office of the Court unless it is written in ink, clearly legible, printed or typewritten in print no smaller than typewriting with lines (except quotations) not closer than typewriting double spacing; contains the caption of the proceeding, including the name and division of the Court, identifying case number, the names of the parties, the title of the proceeding, and the name of the paper.

 (iii) In medical malpractice actions, the designation ''Medical Malpractice'' shall appear beneath the case number. (This is suggested language and designation).

 (iv) All papers filed shall be endorsed with the name, address, telephone number, and I.D. number of the attorney filing it or the name, address and telephone number of the party if there is no attorney. The caption of any paper filed subsequent to a Complaint need only state the name of the first party on each side with an appropriate indication of the other parties.

 (v) A filed document in a case shall not contain any of the personal data identifiers listed in this rule unless otherwise required by law or permitted by order of court, or unless redacted in conformity with this rule. The personal data identifiers covered by this rule and the required redactions are as follows:

 (a) Social Security numbers—only last four digits of that number shall be used;

 (b) Dates of Birth—only the year shall be used;

 (c) Financial Account numbers—only the last four digits shall be used;

 (d) A party wishing to file a document containing the personal data identifiers listed above may file, under seal, a summary reference list indicating the redacted information and corresponding complete personal data identifiers;

 (e) Responsibility for redacting these personal identifiers rests solely with the parties. Documents will not be reviewed by the Prothonotary for compliance with this Rule.

 (vi) While the use of backers is not required, it is strongly encouraged as a means to assist the Court in readily identifying and reviewing filed documents.

 (vii) All papers and other documents shall be securely affixed at the top.

 (3) Removing Records and Documents:

 (i) Except as hereinafter provided, no record or document shall be taken from the Office of the Prothonotary or staff without a written order signed by the President Judge requiring the return of such record or document within a specified time; provided, however, that under no circumstances shall a bond or recognizance be removed while the same continues in force and effect. In cases where the President Judge authorizes the removal of records or documents, the Prothonotary or staff, as the case may be, shall take a written receipt for the records or documents removed and shall cause the same to be noted in a book maintained for such purpose and filed with the record papers in the case, which receipt shall be cancelled upon return of the records or documents removed.

 (ii) In cases pending in the Court or in proceedings held before duly appointed officers of the Court, the Prothonotary or staff may deliver record papers or dockets to the appointed officer of the Court, accepting in return such officer's written receipt which shall be noted and filed as hereinbefore set forth.

 (iii) The delivery provisions of this rule do not apply to Judges, Judges' staff, Court Administrator and members of the Court Administrator's staff.

[Pa.B. Doc. No. 11-1988. Filed for public inspection November 18, 2011, 9:00 a.m.]


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