[42 Pa.B. 5011]
[Saturday, August 4, 2012]
[Continued from previous Web Page] Office of Long Term Living—Contact: Elaine Smith (717) 346-9168
2011 Billing Procedure Codes for Fiscal/Employer
Agents (F/EAs)01/21/11 54-11-01
51-11-01
59-11-01
55-11-01
05-11-01
2010 Financial Management Services Rate 12/23/10 05-10-09
51-10-09
52-10-09
55-10-09
59-10-09
Office of Long Term Living Home and
Community Based Program Policy
Clarification Update (Omnibus Bulletin)12/23/10 05-10-08
51-10-08
55-10-08
59-10-08Dual Enrollment for Services Funded
Through OLTL Home and Community
Based Programs and Services Funded
Through the Office of Developmental
Programs10/25/10 05-10-07
51-10-07
52-10-07
55-10-07
59-10-07
Individual Service Plan Development,
Review and Implementation Procedures
For OLTL Home and Community Based
Services10/20/10 05-10-06
51-10-06
52-10-06
55-10-06
59-10-06Nursing Home Transition Outreach Form 10/08/10 05-10-05
51-10-05
52-10-05
55-10-05
59-10-05
Department of Aging/Office of Long Term
Living Home and Community Based
Services program Policy Clarifications
07/06/10 05-10-04
51-10-04
55-10-04
59-10-04Fiscal/Employer Agency Standards 06/01/10 54-10-03 Standards and Reimbursement Rates for the
Enhanced Older Adult Daily Living Center
Program for Medicaid Aging Waiver Participants04/20/10 03-10-02
41-10-02
55-10-02Incident Management Policy for Office of Long
Term Living (OLTL) Home and Community
Based Services Programs04/09/10 05-10-01
51-10-01
52-10-01
55-10-01
59-10-01Electronic Submission of the Cost Report
(MA-11) Form for Reporting Periods Ending
12/31/09 and Thereafter12/22/10 03-10-01 2009 Statewide Waiting List Protocols for Office
Of Long Term Living Medicaid Waivers
And the Act 150 Attendant Care Program
11/25/09 05-09-01
51-09-01
52-09-01
55-09-01
59-09-01Provider Rates for Services Funded Through
The OBRA, Independence and COMMCARE
Waivers06/25/09 05-09-02
17-09-02
36-09-02
41-09-02
43-09-02
55-09-02
59-09-02
Revised Pennsylvania Preadmission Screening
And Resident Review Identification Form
(MA 376)02/08/09 01-09-01
03-09-012007 Nursing Facility Documentation Requirements
For Movable Equipment that is Rented or Leased12/07/07 03-07-10 GUIDANCE MANUALS:
Bureau of Home and Community Based Services
• Attendant Care Program Requirements
• Attendant Care Medicaid Waiver #0277
• Attendant Care Program Policy and Program Directives and Clarifications
• Community Services Program for Persons with Physical Disabilities (CSPPPD) Program Requirements
• OBRA Medicaid Waiver #0235
• Independence Medicaid Waiver #0319
• COMMCARE Waiver #0386
• Community Services Program for Persons with Physical Disabilities Policy and Program Directives and ClarificationsOffice of Children, Youth & Families—Contact: Cathy Utz (717) 705-2912
POLICY STATEMENTS:
Year Code
CitationSubject Date Issued Bulletin Number 1980 Ch. 3140 Funding of Basic Ed.
Components of Private Day
Treatment Center Programs10/29/80 99-80-22 1981 — OCYF Licensing Procedures:
Clarification of Provider's Right
to Appeal DPW Issuance of a
Provisional Certification of Compliance10/29/81 99-81-38 1982 Ch. 3130 Notice of Right to Appeal for
Spanish-Speaking Clients12/30/82 3130-82-01 1983 Ch. 3130 Clarification of the
Definition of ''Accept for Service''02/04/83 3130-83-03 Ch. 3700 Waiver for Foster Family Homes
by Foster Family Care Agencies02/04/83 3700-83-01 Ch. 3130 Clarification of County C & Y
Agency Requirements with
Respect to Fee Setting02/04/83 3130-83-04 Ch. 3130 Clarif. on Caseworker-to-
Family Case Load Ratio & Case
Management Functions02/04/83 3130-83-07 Ch. 3140 Clarif. of Adoption Asst.
to Relatives in Adoption Cases05/02/83 3140-83-07 Ch. 3140 3130.64(b)(2), 3130.67(9),
3140.131(7), 3700.35(b)(1) 3140-83-13
Reimbursement to Parents for the 3700-83-03
Cost of Child Visits08/15/83 3130-83-11 1984 Ch. 3001 Transmittal of Interdpt. Memo.
on Nonimmunized Students
Excluded from Attending School07/08/84 99-84-13 Ch. 3490 Release of Child Abuse Info.
to the Media08/15/84 99-84-20 1985 Ch. 3001.5 Unannounced Visits to Licensed
& Approved Facilities/Agencies08/20/85 99-85-18 Ch. 3130 Interstate Compact on Juveniles 09/30/85 99-85-27 Ch. 3490 Providing Copies of Child
Abuse Reports to Subjects11/20/85 99-85-28 1986 Ch. 3490 Law Enforcement Officials as
Perpetrators of Suspected
Child Abuse07/15/86 3490-86-04 Ch. 3490 Policy Clarifications Regarding
Child Protective Services Law
and Regulations as Related to Act 3304/01/86 3490-86-02 Ch. 3490 Policy Clarifications Regarding
Child Protective Services Law
and Regulations as Related to
Act 33—Part II06/16/86 3490-86-05 Ch. 3490 Policy Clarifications Regarding
Child Protective Services Law
and Regulations as Related to
Act 33—Part III11/01/86 3490-86-08 1987 Ch. 3490 Implementation of Child Protective
Service Policies Relating to Alleged
Medical Neglect of Disabled Infants05/01/87 3490-87-01 Ch. 3490 Sharing Child Abuse Info
Among DPW Offices09/01/87 3490-87-03 Ch. 3490 Policy Clarification of the Child
Protective Services Law and
Regulations06/01/87 3490-87-02 Ch. 3140 Personal Incident Costs 10/01/87 3140-87-05 Ch. 3140 OCYF Financial Participation
in Costs of County Human
Service Departments08/31/87 3140-87-02 1988 — Special Medical Assistance—Healthy
Beginnings—for Pregnant Women
and Qualified Children
11/02/88 99-88-08 Ch. 3490 Screening Student Interns 05/88 3490-88-01 1989 Ch. 3350 Adoption Record Disclosure 07/01/89 3350-89-01 1991 Ch. 3130 Regulatory Interpretation Guidelines
for Revisions to Chapter 313009/20/91 3130-91-03 1992 Ch. 3140 Title XX Invoicing Procedures for
the Youth Development Centers
and Youth Forestry Camps
(YDCs/YFCs)09/25/92 99-92-02 1994 — Site Visits and Access to Records
by PA Protection and Advocacy, Inc.08/22/94 00-94-19 1995 Ch. 3490 Amendments to the Child Protective
Services Law that Become Effective
July 1, 199509/05 3490-95-02 1996 Ch. 3490 Certification and Training for
Children and Youth Workers06/20/96 3490-96-03 00 Update of Policies and Procedures
for Juveniles in Detention04/30/96 00-96-03 00 Surveying and Evaluating Child
Welfare Agencies Implementation
and Compliance with MEPA08/15/96 00-96-06 1997 Ch. 3140 Availability of Federal Financial
Participation For Profit
Residential Child Care Facilities01/17/97 3140-97-02 — Access to Pennsylvania State
Police Records10/01/97 00-97-09 — Priority Placement Request
Procedures for the Interstate Compact
on the Placement of Children12/01/97 00-97-12 1998 Ch. 3140 MEPA 1994—Small Business 02/07/98 3140-98-03 — 1997 Association of Juvenile Compact
Administrators Rules and Regulations
Amended Travel Permit06/01/98 00-98-06 1999 Ch. 3140 Adoption Assistance Questions
and Answers03/17/99 3140-99-01 Ch. 3490 Drug Convictions Prohibiting Hiring
and Approving Foster/Adoptive
Parent Applications02/03/99 3490-99-01 Ch. 3490 Implementation of Revisions to the
Child Protective Services Law as
Amended by Act 127 of 199810/01/99 3490-99-02 2000 Ch. 3140 Invoicing Procedures—Child
Welfare TANF04/15/00 3140-00-03 Ch. 3140 AFCARS Planning, Budgeting and
Invoicing Procedures
08/15/00 3140-00-02 Ch. 3490 Child Death Review and Report
Protocols10/10/00 3490-00-01 Ch. 3800 Child Residential and Day Treatment
Facilities Licensing Measurement
Instrument Revisions05/30/00 3800-00-01 2001 Ch. 3130 The Second Revised Interim
Guidelines for the Adoption and
and Safe Families Act of 199701/02/01 3130-01-01 Ch. 3140 Revised Policies and Procedures:
Title IV-E Placement Maintenance
Eligibility and Reimbursability, Title
IV-E Adoption Assistance Eligibility
and Title XX Medicaid Eligibility
04/09/01 3140-01-01 Ch. 3490 Revised Certification and Training
Requirements for Children and
Youth Supervisors
09/25/01 3490-01-02 2003 — Kinship Care Policy 06/30/03 00-03-03 — Megan's Law 04/13/03 00-03-02 Ch. 3140 Interstate Compact on Adoption
and Medical Assistance01/01/04 3140-03-02 Ch. 3350 Statewide Adoption Network
Policies and Procedures01/01/03 3350-03-01 Ch. 3490 A.Y. v. DPW/Allegheny County 03/10/03 3490-03-01 Ch. 3490 Federal Criminal History
Clearances for PA Residents04/25/03 3490-03-02 2004 — Annual Bulletin Update 07/01/04 00-04-01 — MH/MR Services for Children Placed
Out-of-County In Pre-Adoptive or
Foster Homes07/19/04 00-04-02 Ch. 3140 Child Welfare TANF Services Policies
and Procedures05/17/04 3140-04-06 Ch. 3140 Approval/Licensing of Foster
Family Homes04/01/04 3140-04-02 Ch. 3140
Ch. 3490Child Placements with Emergency
Caregivers07/01/04 3140-04-05/
3490-04-01Ch. 3700 Medical Foster Care Services for
Children Served by County Children
and Youth Agencies
07/01/04 Special Transmittal 2005 Ch. 3490 Implementation of Act 160 of 2004
Amending the Child Protective Services
Law
09/01/05 3490-05-01 2006 — Federal Financial Participation Rate
Change for Title IV-E Placement
Maintenance and Adoption Assistance
Costs10/18/06 00-06-05 Ch. 3140 Random Moment Time Study Policy
and Procedures—Juvenile Probation
Offices07/28/06 3140-06-03 Ch. 3140 Random Moment Time Study Policy
and Procedures—County Children and
Youth Agencies06/30/06 3140-06-04 Ch. 3140 Federal Title IV-E and Medicaid
Administrative Invoicing Procedures09/12/06 3140-06-05 Ch. 3140 Random Moment Time Study
Requirements Family Service Plan
Documentation10/11/06 Special Transmittal Ch. 3800 Strategies and Practices to Eliminate
Unnecessary Use of Restraint01/30/06 Special Transmittal Ch. 3490 Safety Assessment and Planning Process 03/15/06 3490-06-01 2007 — FFP Rate Change for Title IV-E
Placement Maintenance and Adoption
Assistance Costs04/16/07 00-07-01 Ch. 3490 Protocol to Address Domestic Violence
in Families with Child Welfare
Involvement08/03/07 Special Transmittal 2008 Ch. 3350 Expanded Ground for Involuntary Termination of Parental Rights 04/03/08 Special Transmittal Ch. 3490 Frequency and Tracking of Caseworker
Visits to Children in Federally Defined
Foster Care05/01/08 3490-08-05 Ch. 3140 Title IV-E Foster Case Maintenance
and Adoption Assistance Program
Costs Allowable for Federal Financial
Participation (FFP)05/12/08 3140-08-01 Ch. 3350
Ch. 3490
Ch. 3700Implementation of Safe and Timely
Placement of Foster Children Act
(P. L. 109-239)05/12/08 99-08-01 Ch. 3490 Implementation of Act 126 of 2006
Amending the Child Protective Services
Law03/24/08 3490-08-02 Ch. 3490 Implementation of Act 179 of 2008
And Act 72 of 2007 Amending the
Child Protective Services Law06/27/08 3490-08-03 Ch. 3490 Implementation of New Reporting
Requirements As Required by Act 146
of 2006 and Act 179 of 200610/01/08 3490-08-04 Ch. 3700 Implementation of Act 68 of 2005
(The Resource Family and Adoption
Process Act), Act 73 of 2005 (The
Resource Family Care Act), and Act
78 of 200710/01/08 3700-08-01 Ch. 3130
Ch. 3350
Ch. 3700Impact of Act 109 on Agency Operations 12/29/08 Special Transmittal 2009 Act 76 of 2007 01/07/09 Special Transmittal Ch. 3130
Ch. 3140
Ch. 3700Fostering Connections to Success and
Increasing Adoptions Act of 200802/24/09 Special Transmittal Ch. 3130 Implementation of the Indian Child
Welfare Act of 197803/09/09 3130-09-01 Ch. 3170 Out of Home Placement Services—
Contract Documentation04/07/09 3170-09-01 Ch. 3170 Out of Home Placement Services—
Contract Documentation08/25/09 3170-09-02 Ch. 3700
Ch. 3800Disaster Planning 10/09/09 Letter from Deputy Secretary Ch. 3800 Strategies and Practices to Eliminate
the Use of Unnecessary Restraints12/19/09 3800-09-01 Ch. 3800 Prone Restraints in Children's
Facilities12/19/09 3800-09-02 Ch. 3140 Implementation of Child Care Funding
Policy Beginning State Fiscal Year (SFY)
2010-201107/01/09 3140-09-03 Ch. 3130
Ch. 3140Fostering Connections to Success and
Increasing Adoptions Act of 2008-
Adoption Program Requirements
12/30/09 Special Transmittal 2010 Ch. 3130 Shared Case Responsibility and
Procedures05/03/10 3130/10/01 Permanent Legal Custodian 3130/10/02
3140/10/03Educational Portions of ''Non-
Educational'' Residential Treatment 0201/04/10 OMHSAS-10 Ch. 3130 Termination of Parental Rights and
Compelling Reasons01/05/10 Special Transmittal Ch. 3140 Needs-Based Plan/Budget Amendment 04/20/10 3140-10-01 Ch. 3130 Shared Case Responsibility Policy
and Procedures05/03/10 3130-10-01 YDC/YFC Interim Per Diem Rates
Effective July 1, 201007/01/10 00-10-01 Ch. 3130 Permanent Legal Custodian Policy 07/30/10 3130-10-02
3140-10-03Ch. 3130 Change in Process for Verifying
Paternity08/04/10 Special Transmittal Ch. 3800 Act 45 of 2010 Regarding Restraint
Use and Reporting Requirements of
Pregnant Females08/04/10 3800-10-01 Ch. 3130 Implementation of 45 CFR Part 1356
Chafee Nation Youth in Transition
Database Part 108/09/10 3130-10-03 Ch. 3130 Educational Stability & Continuity of
Children Receiving Services from the
County Children & Youth Agency
(CCYA) Including the Use of an
Education Screen09/17/10 3130-10-04 Ch. 3130 Clean Indoor Air Act Compliance
Guidance09/17/10 3130-10-05 Ch. 3170 Out of Home Placement Services—
Contract Documentation12/23/10 3170-10-02 Complex Case Planning 12/28/10 00-10-02 2011 Ch. 3130 Basic Health Information Form
(CY980)04/01/11 3130-11-01 Ch. 3350 Implementation of Act 101 of 2010 04/25/10 3350-11-01 Ch. 3490 Developmental Evaluation and Early
Intervention Referral PolicyIssued 06/07/10; Revised 06/01/11 3490-10-01 Master Client Index (MCI) Service
Expansion06/07/11 00-11-01 Ch.3140 Fiscal Year 2012-13 Children, Youth
and Families Needs-Based Plan and
Fiscal Year 2011-12 Implementation
Plan InstructionsIssued 05/27/11; Revised 06/17/11 3140-11-01 Ch. 3140 Act 148 Invoicing Procedures for
County Child Welfare Services07/06/11 3140-11-02 GUIDANCE MANUALS:
• Planning Permanent Families for Children Residing in Mental Retardation Residential Facilities
• Audit Clause Language for Use in All County Child Welfare Service Provider Contracts
• Indirect Costs Under the County Cost Allocation Plan Guidelines
• Reporting of Indirect Costs-County Children and Youth Services
• Local Management Agency Policy and Procedures Manual
• PA Standards for Child Welfare Practice
• Model Petitions and Court Orders
• Foster Care Visitation Manual
• Safety Assessment and Management Process Reference Manual (last updated 06/09)
• Special Transmittal on Safe Sleep Environment Recommendations for Infants One Year of Age and Under (10/28/08)INTERNAL GUIDELINES:
• Youth Development Center/Youth Forestry Camp Policy Manual
• Report on Recommended Best Practices for IV-E & TANF ProgramsOffice of Mental Health and Substance Abuse Services/Mental Retardation—Contact: Nora Campanella (717) 772-7926
POLICY STATEMENTS:
Year Code
CitationSubject Date Issued Bulletin Number 1981 Collecting of Tuition Expenses
for School-Age Residents
in MR & MH Residential
Facilities09/02/81 199-81-01 1982 Ch. 4000 Respon. for Collection of
Tuition Exp. Under Act 199 of
1980 for Out-of-State Residents03/17/82 199-82-01 Ch. 4000 Notice of Assessments
(Joint MH/MR Bulletin)04/16/82 99-82-15 1985 Ch. 4000 County Indirect Cost
Allocation Plan Guideline
Update—Maintenance In Lieu
of Rent as a Direct Cost
(Joint MH/MR Bulletin)08/22/85 99-85-17 1986 Ch. 6000 Procedures for Review of
Service Eligibility and
Termination Decisions01/17/86 99-86-01 1987 Ch. 4305 Community MH/MR Liability 05/21/87 4305-87-2 1988 Ch. 4305 Quarterly Liability Summaries 01/29/88 4305-88-01 2000 Guidelines for Identifying Persons
with Mental Retardation and Mental
Illness for State Mental Health
Hospital Discharge05/15/00 00-00-04 Ch. 4300 The Roles and Responsibilities of
County Mental Health/Mental
Retardation Programs in the
Development of a Child's Individual
Education Program10/04/00 OMHSAS- 00-04 2002 Coordination of treatment and
support for people with a diagnosis
of serious mental illness who also
have a diagnosis of mental retardation
00-02-16 Office of Mental Health and Substance Abuse Services—Contact: Nora Campanella (717) 772-7926
POLICY STATEMENTS:
Year Code
CitationSubject Date Issued Bulletin Number 1983 Ch. 5001 Expiration of 4th Provisional
Cert. of Compliance12/15/83 99-83-49 1984 Ch. 5250 Guidelines for Delivery of MH
Forensic Svs. to Persons in Co.
Jails & Persons on Prob. or Parole08/27/84 99-84-38 1985 Ch. 4210 Readmission from Community
Placement Within 30 Days of
Discharge05/30/85 99-85-21 Ch. 5001 Administration of Psychotropic
Medication to Protesting Patients03/11/85 99-85-10 1986 Ch. 5001 Implementation of Act 33 of 1985 03/19/86 99-86-11 Ch. 5100 Involuntary Outpatient
Commitment05/08/86 99-86-14 1987 Ch. 4210 Dis. Plan. Response. for SMH
Child/Adolescent Program &
County MH/MR Program01/16/87 99-87-10 Ch. 5100 Guidelines for Assessing &
Documenting the Dangerousness
of Mentally Ill Adults01/16/87 99-87-07 Ch. 5100 Notice of Grievance & Appeal
Proc. Involuntary Outpatient
Commitment09/08/87 99-87-23 1993 Ch. 5221 Intensive Case Management
Record Requirements09/21/93 5221-93-01 1998 Reporting Requirements for
services funded through county
base and CHIPP funds.02/17/98 OMH-98-01 Ch. 5310 Licensing Compliance Prediction
Instrument Application in the
Licensing of Community
Residential Rehabilitation Services
08/01/98 OMH-98-02 1999 Ch. 4300 Revised Procedure for Waiver of
Office of Mental Health and
Substance Abuse Services
(OMHSAS) Program Regulations
10/01/99 OMHSAS- 99-08 Emerich v. Philadelphia Center for
Human Development 720 A.2d
1032 (Pa. 1998) (Duty to Ward
Third Parties—Tarasoff in
Pennsylvania)
09/15/99 OMHSAS- 99-09 2001 Nursing Home Reform Implementation 02/01/01 OMHSAS- 01-01 Ch. 5100 Age of Consent for Voluntary
Outpatient Mental Health Treatment06/18/01 OMHSAS- 01-04 Accessibility of Community Mental
Health and Substance Abuse Services
For Persons Who are Deaf, Hard of
Hearing, Late Deafened, or Deaf-Blind
10/01/01 OMHSAS 01-06 Ch. 5100 Procedures for Client Rights,
Grievances and Appeals08/10/01 SMH-01-03 Accessibility of State Mental Health
Facilities for Persons who are Deaf,
Hard of Hearing, or Deaf-Blind06/18/01 SMH-01-01 2002 Ch. 5100 Interpretation of Pennsylvania
Law Related to 402(b) Commitment09/12/02 OMHSAS 02-04 The Use of Seclusion and Restraint in
Mental Health Facilities and Programs04/08/02 OMHSAS 02-01 Performance Expectations and
Recommended Guidelines for the
County Child and Adolescent Service
System Program (CASSP)06/06/02 OMHSAS- 02-02 Generic Drugs 04/01/02 SMH-02-01 2005 Ch. 5100 Unscheduled Use of Medication
in the State Hospital System
PRN & STAT Medication Orders02/28/05 SMH-05-1 Ch. 5100 Transporting Patients 02/28/05 SMH-05-02 Ch. 5100 Administrative Transfers between
State Mental Hospitals Civil
Sections04/29/05 SMH-05-04 Ch. 4300 Cost Settlement Policy and
Procedures for Community-Based
Medicaid Initiatives08/15/05 OMHSAS- 05-01 Integrated Children's Services
Initiative06/09/05 00-05-05 Quality at the End of Life for
Consumers and Residents09/16/05 SMH-05-05 2006 Memorandum of Understanding
Between the Office of Mental Health
and Substance Abuse Services and
the Pennsylvania Department of
Aging02/01/06 OMHSAS- 06-01 Service Priority For: Older Adult
Population 06-0202/01/06 OMHSAS- Co-Occurring Disorder Competency
Approval Criteria for All Facilities
Licensed by the Department of Health
Division of Drug and Alcohol Program,
License or the Department of Public
Welfare, Office of Mental Health and
Substance Abuse Services02/10/06 OMHSAS- 06-03 Writing of Orders by Administrators 02/13/06 SMH-06-01 Ch. 5200 Mobile Mental Health Treatment 11/30/06 08-06-18 Ch. 5100 Community Incident Management
& Reporting System07/18/06 OHMSAS- 06-04 Ch. 1151
Ch. 1153
Ch. 1223BH-FFS Transfer from OMAP to
OMHSAS08/15/06 OMHSAS- 06-07 2007 Ch. 5100 Clarification on the Authorization
of Restraints and Seclusion in the
Forensic Units07/13/07 SMH-07-01 Ch. 5100 Clarification of Act 169, also known
as the Older Adult Protective Services
Act (OAPSA), in regards to hiring
practices for inpatient and residential
facilities.08/02/07 OMHSAS- 07-01 2008 Ch. 5310
Ch. 5320Guidelines for Interagency Planning
for Children in Need of Behavioral
Health Rehabilitation Services or
Partial Hospitalization on Services
during the School Day01/04/08 OMHSAS- 08-01 Special Pharmaceutical Benefits
Program Mental Health component
will transition from Office of
Medical Assistance Program to
Office of Mental Health and Substance
Abuse Services04/22/08 OMHSAS- 08-02 Assertive Community Treatment (ACT) 09/02/08 OMHSAS- 08-03 Ch. 63 Implementation of Act 179 of 2006
& Act 73 of 2007 Amending The Child
Protective Services Law06/27/08 3490-08-03 2009 Guidance for Conducting Functional
Behavioral Assessment in the
Development of Treatment Plans for
Services Delivered to Children with
Behavioral Health Needs Compounded by l Developmental Disorders01/09/09 OMHSAS- 09-01 Ch. 1223 Requirements for Clinics Supervisory
Physician Reviews and Reevaluations
of Diagnoses, Treatment Plans and
Updates04/18/09 OMHSAS- 09-03 Ch. 31 Best Practice for Family Involvement
with Youth who are in Residential
Treatment Facilities (RTFs)06/15/09 OMHSAS- 09-04 Ch. 5100 Use of Restraints, Seclusion and
Exclusion in State Mental Hospitals
and Restoration Center11/30/09 OMHSAS- 09-06 Ch. 1101
Ch. 1150
Ch. 1153Peer Support Services (Revised) 01/01/10 OMHSAS- 09-07 2010 Ch. 1153
Ch. 2380
Ch. 5200
Ch. 5210
Ch. 6400
Ch. 6500Medication Prescribing Practices of
CRNP's in Mental Health Programs
and Mental Retardation Programs03/27/10 OMHSAS- 10-01 Educational Portions of
''Non-Educational'' Residential
Placement01/04/10 OMHASA- 10-02 Strategies and Practices to Eliminate
the Use of Unnecessary Restraints12/19/09 3800-09-01 Ch. 5221 Blended Case Management (BCM)
(Revised)06/14/10 OMHSAS- 10-03 Psychological/Psychiatric/Clinical
Re-Evaluation and Re-Authorization
For Behavioral Health Rehabilitation
(BHR) Services
07/09/10 OMHSAS-10-4 2011 Non-Discrimination Toward Lesbian,
Gay, Bisexual, Transgender, Questioning
And Intersex People01/07/11 OMHSAS- 11-01 Guidelines to Ensure Affirmative
Environments and Clinically
Appropriate Services for Lesbian,
Gay, Bisexual, Transgender, Questioning
And Intersex Consumers and Their
Family Members01/07/11 OMHSAS- 11-02 Ch. 41 Clarification of Permissible
Arrangements for Psychologists
Who are Associated with the Provision
Of Behavioral Health Rehabilitation
Services (BHRS)03/08/11 OMHSAS- 11-05 Ch. 15 Administrative Investigations 03/10/11 OMHSAS- 11-06 GUIDANCE MANUALS:
County Mental Health Plan Guidelines
• Community Mental Health Services Block GrantOffice of Developmental Programs—Contact: Jeanne Meikrantz (717) 783-1003
POLICY STATEMENTS:
Year Code
CitationSubject Date Issued Bulletin Number 1981 Ch. 6000 Policies and Procedures
Governing Admissions,
Commitment, Transfers,
and Discharges at State-Operated
Mental Retardation Facilities12/01/81 99-81-51 1987 Ch. 6000 Conversion of Comm. Res.
MR Facilities to ICF/MR10/23/87 99-87-17 1988 Ch. 6000 Mandatory Child Abuse and
Criminal History Clearances05/31/88 6000-88-02 Ch. 6000 Administration and Management
of Client Funds10/05/88 6000-88-08 1989 Ch. 6000 Guidelines for Enhancing and
Conducting Direct and
Independent Assessment10/16/89 6000-89-01 Ch. 6000 Abatement of Liability for
Psychological Evaluations09/14/89 00-89-17 1990 Ch. 6000 Policy on Employment for
Persons with Mental Retardation12/26/90 6000-90-06 1994 Ch. 6000 Closure of Admissions of Children
to State-Operated Intermediate Care
Facilities for the Mentally Retarded12/14/94 SC-94-01 1996 Ch. 6000 Criteria for Approval of New
Intermediate Care Facilities
for People with Mental
Retardation04/06/96 6000-96-01 1998 Ch. 6000 Guidelines To Supporting People
Moving From State Centers Into
The Community03/27/98 00-98-03 2002 Clarifying Eligibility for Mental
Retardation Services and Supports05/31/02 4210-02-05 Ch. 6000 Need for ICF/MR Level of Care 08/07/02 00-02-13 2004 Ch. 6000.901— 6000.985 Incident Management 02/18/04 6000-04-01 2008 Implementation of Act 179 of 2006
and Act 73 of 2007 Amending the Child
Protective Services Law
06/27/08 3490-08-03 2009 Strategies and Practices to Eliminate the
Use of Unnecessary Restraints12/19/09 3800-09-01 Prone Restraints in Children's Facilities 12/19/09 3800-09-02 Social Security Economic Recovery One-
Time Payment07/10/09 6200-09-05 Vendor Fiscal/Employer Agent Financial
Management Services Wage Ranges11/20/09 00-09-09 2010 Quality Management Strategy of the
Office Of Developmental Programs3/22/10 00-10-02 Planning and Managing Unanticipated
Emergencies00-10-03 Recording Information on the Target of an
Individual to Individual Abuse Incident
Report In HCSIS07/01/10 00-10-04 Approved Program Capacity in
Residential Service Locations Licensed
Under 55 Pa. Code Chapter 6400
6000-10-05 Supports Coordination Services 05/26/10 00-10-06 Service Definitions for the
Pennsylvania Mental Retardation
Program05/27/10 00-10-07 Referral to the Early Intervention
Program for Children Under Three
Years of Age Placed in ICFs/MR
05/26/10 00-10-08 Prior Authorization for
Supplemental Habilitation and
Additional Individualized Staffing05/26/10 00-10-09 Waiver Capacity Commitment
for the Consolidated and Person/Family
Directed Supports Waivers06/16/10 00-10-10 Obsolete Licensing Indictor System,
Licensing Inspection Instruments and
Licensing Weighting Systems Applicable
To 55 Pa Code Chapters 2380, 2390,
6400 and 650008/16/10 00-10-11 Individual Support Plans (ISPs) 07/20/10 00-10-012 Supports Coordinator Training Waiver
Requirements12/30/10 00-10-013 Provider Monitoring 12/30/10 00-10-014 2011 Procedures for Surrogate Health Care
Decision Making01/27/11 6000-11-01 Service Definitions for the Pennsylvania
Mental Retardation Program, Reissued03/25/11 00-11-02 Cost Centers for County Mental
Retardation Programs Effective
July 1, 201004/01/11 00-11-03 Consolidated Waiver Amendment
Effective July 1, 200905/09/11 00-11-04 Person/Family Directed Support
(P/FDS) Waiver Amendment
Effective July 1, 200905/09/11 00-11-04
GUIDANCE MANUALS:
• Obtaining Criminal Clearances on Prospective Employees
• Substitute Decision-Making for Medical Treatment
• Positive Approaches
• Licensing Policies and Procedures for ICFs/MR
• Applicability of OMB Circular A-133 for Non-State ICFs/MR
• County Responsibilities for Waiver Funded Habilitation in a Private Home
• Supporting People in the Community
• Licensing Weighting System for Community Homes for Individuals with Mental Retardation
• Domiciliary Care for Persons with Mental Retardation
• Licensing Weighting System for Family Living Homes
• Targeted Service Management and Third Party Liability
• Assessments: Lifetime Medical Histories
• Educational and Vocational Training in ICFs/MR
• Licensing Inspection Instrument for Family Living Homes Regulations
• Licensing Inspection Instrument for Community Homes Regulations
• Licensing Inspection Instrument for Adult Training Facilities Regulations
• Licensing Inspection Instrument for Vocational Facilities Regulations
• Office of Mental Retardation's Monitoring of Counties
• Principles for the Mental Retardation System
• Accessing Public Transportation for Individuals Enrolled in the Consolidated or Person/Family Directed Support Waivers
• Foster Care Tax Reform as it Relates to the Lifesharing/Family Living Program
• Announcement: Step-By-Step Guide to Ready Providers for the Reporting of Incidents through HCSIS
• Revision of Definition of Conflict Free Providers for Targeted Service Management
• OBRA Time Limited Determinations
• Clarifying Waiver Funding and Domiciliary Care Payments
• Passage of Act 171 relating to the Older Adults Protective Services Act (OAPSA)
• Coordination of treatment and support for people with a diagnosis of serious mental illness who also have a diagnosis of mental retardation
• Guidelines Concerning Sexuality
• Regulation Interpretation—Family Living Medication Administration Training
• Survey Guidelines and Procedures Intermediate Care Facilities for the Mentally Retarded (ICFs/MR)
• Regulation Interpretation Unobstructed Egress
• Claiming Federal Reimbursement for Targeted Service Management Administration Costs
• Revised Intermediate Care Facility for the Mentally Retarded (ICF/MR) Guidelines
• Licensing Weighting System for Adult Training Facilities
• Clarifying the ''30 Hour Rule''
• Payments for Psychological Testing to Diagnose Mental Retardation in Children and Adults
• Medical Assistance for Workers with Disabilities in the Community Mental Retardation Program
• Intermediary Service Organizations (ISOs)
• County MH/MR Programs
• Determining Medical Assistance Eligibility for Individuals Age Three and Older Who Apply for Supports and Services Authorized By a County Mental Health/Mental Retardation Program
• Certified Investigations
• Limited English Proficiency (LEP)
• Alternative Sanction Guidelines For ICF/MR Medical Assistance Certification
• Issuance of Audit Guide for Non-State Operated Intermediate Care Facilities for the Mentally Retarded
• Lifesharing through Family Living
• Office of Mental Retardation Policy On Employment
• Home and Community Based Service Eligibility/Ineligibility Change Form
• County to County Relocations
• Employment for Individuals in ICFs/MR
• Elimination of Restraints through Positive Practices
• Payment for Sign Language Interpreters and/or Transliterators
• Provider and County Incident Management Analysis Report
• Prioritization of Urgency of Need for Services (PUNS) Manual
• Provider Billing Documentation Requirements for Waiver Services
• Overview of the Supports Intensity Scale(c) and the PA Plus
• Agency with Choice Financial Management Services (AWC FMS)
• HCQU
• Due Process and Fair Hearing Procedures for Individuals with Mental Retardation
• Provider Profiles for Mental Retardation Providers
• Process for Qualification and Disqualification of Waiver Providers
• Administrative Entity and Provider Contracts
• Microboards©
• Providers Billing Documentation Requirements for Waiver Services
• Service Review Protocol for Individuals in the Consolidated and Person Family Directed Support Waivers
• Incident Management
• Personal Care Homes Licensing Measurement Instrument (LMI)
• Personal Care Homes Sale or Change of Legal Entity Policy and Procedures
• Licensing Protocols and Procedures
• Procedures for Service Delivery Preference
• Individual Eligibility for Medicaid Waiver Services
• Supports Intensity ScaleTM (SISTM) and PA Plus Users Manual
• Vendor Fiscal/Employer Agent Financial Management Services (VF/EA FMS)
• Disability Rights Network Access to Records and Joint Investigations
• Clarification of Payment Source for Representative Payee Function
• Communication Supports and Services
• Consolidated and Person/Family Directed Support Waivers Provider Appeals Process
• 2008-2009 Person/Family Directed Support Waiver Cap
• Amendment to the Person/Family Directed Support Waiver Effective July 1, 2009
• Amendment to the Consolidated Waiver Effective July 1, 2009
• Social Security Economic Recovery One-Time Payment
• Pennsylvania's Guide to Participant-Directed ServicesINTERNAL GUIDELINES:
• Choking Prevention and Management
• Search of Visitors and Residents at State Centers and Mental Retardation Units
• Model Bylaws for State Center Boards of Trustees
• Guardianship Petitioning Process at State Centers
• Guidelines for State Center Boards of Trustees-Revision
• Amendments to Licensing Policy and Procedure Manual
• Pro Re Nata Medication Usage for Psychiatric Treatment-Clarification of InterpretationINFORMATIONAL PACKETS:
• Revised Supports Coordination Supervisor Training for Calendar Year 2009
• Certified Investigator Courses Initial and Re-Certification
• Medication Administration Trainer Recertification 2009-2010
• Incident Management Reports in Home and Community Services
• AE Oversight Monitoring Process Documents Available on AE Information Center
• Summary of Procedure Codes and Service Descriptions Included and Excluded from Revenue Reconciliation (Info Packet 007-10)
• Annual AE Quality Mgmt. Plan Implementation and Evaluation Process Documents Now Available in AE Information Center (Info Packet 009-10)
• Incident Management Clarification of Roles for the Supports Coordination Organizations (Info Packet 012-10)
• Billing Unanticipated Emergencies Using the ET Modifier (Info Packet 026-10)
• Provider Qualification Additional Information (Info Packet 030-10)
• Request for Exception to the Established 48 Calendar Day Limit (Info Packet 037-10)
• Base Funded Respite Services Additional Information (Info Packet 038-10)
• FMS Admin Fee Services Need to be on the ISP (Info Packet 043-10)
• Individual Purchases and Item Storage (Info Packet 049-10)
• Impact of Provider Qualification in HCSIS on Fiscal year Renewal ISPs (Info Packet 052-10)
• Additions to Fee Schedule FY 2010-2011 (Info Packet 058-10)
• Supplemental Habilitation and Additional Individualized Staffing Services During the Fiscal Year 2010-2011 Renewal Period (Info Packet 063-10)
• Interim Process for 180-Day and 365-Day ''Timely Filing'' Edits: Error Status Code (ESC) 545 (Info Packet 064-10)
• Referral to the Early Intervention Program for Children Under Three of Age Placed in ICFs/MR (Info Packet 069-10)
• AWC FMS Wage and Benefit Ranges and Corresponding Rates for Participant-Directed Services Effective 07/01/10 (Info Packet 069-10)
• VF/EA Wage and Benefit Ranges for Participant-Directed Services Effective 07/01/10 (Info Packet 070-10)
• Required Number of Hours for ODP Sponsored Training During Calendar year 2010 For Supports Coordinators Serving Persons Funded by the Waiver (Info Packet 075-10)
• Prior Authorization for Supplemental Habilitation and Additional Individualized Staffing Serves 2010-2011 (Info Packet 077-10)
• Request for Exception to Established Service Limits or Maximum Number of Service United (Info Packet 078-10)
• Permanent Vacancy (Info Packet 085-10)INFORMATIONAL ANNOUNCEMENTS:
• Fiscal year 2008-2009 Independent monitoring for Quality (IM4Q) Summaries have been posted to the OCS Website
• Follow-up Cost Report Training For Waiver Direct Service Provider Staff and Supports Coordination Organization Staff
• Yr 3 Cost Report Cost Report Submission Edit and Validation Checks and IT Tip Sheet for the Automated Cost Reporting Process
• AE Annual Quality Management Plan Year to Date Evaluation Tool Now Available in the AE Information Center (AEIC)
• Provider Information Center Website Enhancements: Web-Based Professional Development
• Webcast Training on Regulation Amendments
• Enhancing the Quality of the ISP Series Part 2: Foundations of ISP Development Webcast Now Available
• ODP Desk Review Training for Administrative Entity Staff
• ODP Registration for Desk Review Training for AE Staff is Now Open
• Three Information Items that are Important for Year 3 Cost Report Submissions
• Year 3 Cost Report Deadlines
• Diabetes Education Classes
• SCO Management Conversation with ODP Conference Call and Required Face to Face Forum
• SCO Management Face to Face Forum with ODP—Attendance Required Harrisburg September 30, 2010
• 55 Pa. Code Chapters 2380, 2390, 6400 and 6500 Regulation Amendment Information
• Follow-up Cost Report Training Audio Replay and PowerPoint Presentation
• ODP Year 3 Cost Report Website is Now Available
• ODP Year 3 Cost Report Desk Review Procedures
• Supports Coordinator and SC Supervisor Professional Development Course Available
• AE Annual Quality Management Plans Priorities for Calendar Year 2011
• Cost Report Submission Deadline Reminder and Announcement of Rate Assignment Policy for Providers not Complying with Cost Reporting Requirements
• Fall 2010 ODP Required Supports Coordinator and SC Supervisor Statewide Training
• Summary of 2010 SC Required ODP Training and Professional Development
• Release of SC Times Newsletter for Fall
• ODP Academy—ISP Manual ''Changing Practices, Unchanged Values''
• Enhancing the Quality of the ISP Series Part 3: ISP Manual: A Resource for Consistent Statewide Practice Webcast Now Available
• 2011 Administrative Entity (AE) Annual Quality Management Plan Evaluation Tool Now Available in the AE Information Center (AEIC)
• Year 2 Revenue Reconciliation Forum
• Medicare Now Covers Wellness Exams
• ODP Nursing Services Overview Lesson: 1 Supporting Needs in the Healthcare and ID/MR System Webcast Now Available
• Yr 2 Revenue Reconciliation Provider Forum Audio Replay and PowerPoint Presentation
• Supplemental Habilitation & Additional Individualized Staffing Services Overview Webcast Now Available
• ODP Academy—ISP Manual Follow-Up Discussion ''Changing Practices, Unchanged Values''
• ODP Supports and Services Directory (SSD) Reminder
• AE Oversight Monitoring Process AEOMP Cycle 3-Start July 1, 2011
• ODP Audited Financial Statement Desk Review Training for Administrative Entity Staff
• Clarification of ODP Announcement 164-10 and Second Reminder for SSD Updates
• ODP Cost Report Information for Waiver Transportation Providers
• Provider and SCO Monitoring Pilot Program
• ODP Responses to Yr 2 Revenue Reconciliation Provider Forum Questions
• User Friendly Version of Form Now Available Checklist for AE Review and Approval of ISPs
• Fiscal Year 2008-2009 Surveys Now Available: Lifesharers Survey and Lifesharing Agency Survey
• HCSIS Diagnosis Screen Change Now in Effect
• Collaborative Strategies for Planning with Individuals and their Families—SC Curriculum Required Follow-Up Training Activity
• ODP Academy Evidence Reports to CMS Webcast
• ODP Training Current and Planned—Winter and Early Spring 2011 for SCO Members
• ODP Training Current and Planned—Winter and Early Spring 2011 for AE Members
• Reminder: Submission Deadline for FY 2009-2010 Audited Financial Statements is Approaching
• Additional IM4Q Reports now on ODP Consulting System Website
• ODP Academy—Evidence Reports to CMS Follow-Up Discussion Changing Practices, Unchanged Values
• Checklist for Administrative Entity Review and Approval of ISPs Webcast Now Available
• Frequent Asked Questions for OSP Regulations Revised Licensing Inspection Instruments and Score Sheets
• Year 3 Cost Report Debrief Town Hall
• Year 3 Desk Review Debrief Town Hall
• Checklist for Administrative Entity (AE) Review and Approval of ISPs Webcast Now Available To All Audiences on the ODP Consulting System Website
• College of Direct Support (CDS) Now ODP Developed Tutorial Now Available
• College of Direct Support (CDS) Users Group Meeting and CDS Administrator Survey
• Make-Up Sessions—Fall 2010 ODP Required SC Statewide Training
• Planned 2011 ODP Training for Support Coordinators and SC Supervisor
• Checklist for AE Review and Approval of ISPs Webcast Now Available
• ISP Checklist for Administrative Entity Review and Approval of ISPs AE Feedback Survey Now Available
• Now Available-Calculation Tool Overview for VF/EA FMS and Updated PD-FMS Webcast
• SCO Resource List Now Available
• SC & SC Supervisor ODP Required SCC Training: CDS ''Working w/Families and Support Networks''
• Yr. 3Provider Cost Report and Desk Review Debrief Town Hall Replays and PowerPoint Presentation
• Annual AE Quality Mgmt Plan Implementation & Evaluation Process Documents Now Available in AE Information Center
• ODP Budget Briefing Fiscal Year 2011-2012
• The Postponement of the ODPs Budget Briefing
• ODP Change of Administration
• Rescheduled ODP Budget Briefing FY 2011-2012
• Reminder: ISP Checklist for AE Review & Approval of ISPs Feedback Survey Available Until May 13, 2011
• 2011 PA Community on Transition Conference: Registration and Scholarship Information Available
• ODP CMS Waiver Amendment and Service Definitions—Approved (Consolidated and Person/Family Directed Support (P/FDS Waiver)
• Professional Development Courses on the Supports Coordination Curriculum Website Waiver Direct Service provider Audit Requirements for FY 2010-2011 Reporting PeriodALERTS:
• Public Notices Issued related to the Final Fiscal Year 201-2011 Rates; Retroactive to July 1, 2010
• Year 3 Audited Financial Statements Desk Review Procedures
• ODP Policy Bulletin and Webcast Planning: Surrogate Health Care Decision Making
• Certified Investigation Peer Review Survey
• ODP Budget Briefing Recording
• SC Orientation Updated
• Fiscal Year 2010-2011 Final Rate Load Delayed
• Change to the Medication Administration Program Initial Annual Practicum Process
• Regulation Revisions Related to the ISP-Webcast Part 3-Clarifications and Updates
• IM4Q Reports Available on ODP Consulting System Website
• Surrogate Health Care Decision Making Webcast Now Available
• Updated Needed SCO Administrator Contact Information
• IM4Q Reports Available on ODP Consulting System Website
• No Cost Settlement for Targeted Services Management (TSM)
• Issues with HCSIS Resulting from the 6.9.0 Release
• Notice of Rate Delay
• Planned HCSIS System Extended Outage
• Rates Now Active
• Mileage Rate Change, Effective January 1, 2011
• Claim Adjustment Scheduled for Targeted Services Management and Supports Coordination Services Resulting from the Final FY 2010-2011 Rates
• Delay: Year 2 Period 1 Revenue Reconciliation Provider Letters
• TSM and SC Services Claim Adjustments Completed For Final FY 2010-2011 Rates
• Automated Correction Planned for Claim Issue
• Severe Weather Alert: Flooding Predicted for March 11-12, 2011
• Interim ODP Guidance for the FY 2011-2012 ISP Renewal Period
• Annual Review Update Date for the Individual Support Plan (ISP)
• Change to the Medication Administration Program Initial Annual Practicum Process
• Claims Processing Delaying Temporarily for TSM Mgmt Procedure Code T1017, and SC Services, Procedure Code W7210
• To Support the Provider Monitoring Process
• To Support the Provider Monitoring Process
• Claims Processing Delay for Targeted Services Management and Supports Coordination Services
• Year 2 Period 1 Provider Revenue Reconciliation Issued
• Year 2 Period 1 Revenue Reconciliation Supports Coordination Organization (SCO) Letters Issued
• Directions to Retrieve the Proposed Fiscal Year 2011-2012 Service Rates in HCSISNEW INFORMATIONAL PACKETS:
• Waiver Provider Monitoring—Interim Process for FY 2010-2011 (Info Packet #093-10)
• Agency with Choice Financial Management Service provider Listing for FY 2010-2011
• Revisions to Participant-Directed Services Fee Schedule Rates for the AWC/FMS; Wage and Benefit Ranges and Corresponding Rate Effective July 1,2010 (Info Packet #041-11)
• Revisions to the VF/EA FMS Wage and Benefit Ranges for Participant-Direct Services Effective July 1, 2010 (Info Packet #042-11)
• Instruction on Request for Deviation in Monitoring Frequency (Info Packet #048-11)
• Fiscal Year 2011-2012 ISP Renewal Guidance and Prior Authorization Process Enhancements for Supplemental Habilitation (SH) and Additional Individualized Staffing (AIS) Service (Info Packet #050-11)
• Preparations for the FY 2011-2012 ISP Renewal Period: Action Required (Info Packet #055/11)
• Prudent Payment of Claims Policy Enforced July 1, 2011 (Info Packet #075-11)
• Vendor Fiscal/Employer Agent Financial Management Services Wage and Benefit Ranges for Specific participant Directed Services (Info Packet #078-11)
• Agency with Choice Financial Management Services Wage and Benefit Ranges and Corresponding Rates for Specific Participant Directed Services, Effective July 1, 2011 (Info Packet #079-11)OTHER:
• New Federal ICF/MR Regulations
• Joint Statement by the Department of Public Welfare and the Department of Aging
• Opportunities and Supports for Older Persons with Mental Retardation
• Providing Services to Persons with Autism/Pervasive Developmental Disorder
• Act 28 of 1995
• Guidelines for Identifying Persons with Mental Retardation and Mental Illness for
• State Mental Health Hospital Discharge
• Implementation of Act 170 of 2006 and Act 73 of 2007 Amending the Child Protective Services LawOffice of Administration—Contact: Carole Procope (717) 772-6604
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