STATEMENTS OF POLICY
Title 4--ADMINISTRATION
GOVERNOR'S OFFICE
[4 PA. CODE CH. 1]
Index of Issuances; Directives Management System
[27 Pa.B. 5616] The Directives Management System provides comprehensive statements of policy and procedure on matters that affect agencies and employes under the Governor's jurisdiction. This amendment updates the index for all Executive Orders, Management Directives and Manuals issued, amended and rescinded by the Directives Management System after publication of the last Index dated February 18, 1997.
Title 4 of the Pennsylvania Code § 1.2 specifies that:
Issuances from the Governor's Office and from agencies under the Governor's jurisdiction, except proclamations and press releases, that are intended for distribution to two or more agencies are to be issued through the Directives Management System in one of four types of publications:
(1) Numbered Executive Orders, signed by the Governor, announcing broad policies, programs, and responsibilities that are relatively permanent.
(2) Numbered Management Directives announcing detailed policies, programs, responsibilities, and procedures that are relatively permanent. Management Directives are to be signed by the Governor, Lieutenant Governor, Budget Secretary, Secretary of Administration, or the head of a department or independent board, commission, or council under the Governor's jurisdiction.
(3) Numbered Administrative Circulars containing either informational material or instructions that are one-time or temporary in nature. Administrative Circulars are to be signed the same as Management Directives.
(4) Numbered procedural issuances containing detailed information and guidelines for relatively restricted, well-defined operations, or sets of operations. Procedural issuances may be manuals, handbooks, catalogs, guides, or similar publications. Manuals are to be signed the same as Management Directives.
Management Directives and Manuals are numbered in sequence by category (for example, Financial Management) and subcategory (for example, Payroll). They should be filed by number, not by date.
Changes to Executive Orders, Management Directives and Manuals (catalogs, handbooks, bulletins, and the like) may be issued in the form of amendments or revisions. Amendments are complete documents incorporating all changes since the last complete issuance. Dots are placed in the margins to show the new or revised text. Revisions are usually pen and ink changes or replacement pages and affect only those parts of an issuance being changed.
Every agency should include in its distribution under each symbol a basic amount for managers and centrally located reference files. Additional copies, depending on the symbol, should be included for action offices, field offices, extra information copies, and bulletin boards. Distribution symbols have the following meanings:
Distribution Symbol Definition
A Of limited interest or requires action by only one or a few segments of an agency. B Of general interest or requires action by many segments of an agency. F Requires action by the personnel office or the main impact is in the field of human resources. Special Designed to fit specific needs. Most manuals are in this category. All changes in distribution requirements and requests for additional copies of all issuances should be referred to 783-5055.
Marginal dots are indicative of documents added, amended or revised since the last issuance of this Index.
This manual supersedes Manual M210.3 dated February 18, 1997, and Revision No. 1 dated April 8, 1997.
THOMAS G. PAESE,
Secretary of Administration(Editor's Note: This Index of Issuance is published under 1 Pa. Code § 3.1(a)(9) (relating to contents of Code). This document meets the criteria of 45 Pa.C.S. § 702(7) as a document general and permanent in nature which shall be codified in the Pennsylvania Code.)
Annex A
TITLE 4. ADMINISTRATION
PART I. GOVERNOR'S OFFICE
CHAPTER 1. AGENCY OPERATION AND ORGANIZATION
Subchapter A. DIRECTIVES MANAGEMENT SYSTEM § 1.4. Index of issuances.
Date of Original or Latest Current 1. Executive Orders. Amendment Revisions 1973-9 Environmental Protection by State Agencies 7/13/73 1974-7 Directives Management System 5/1/74 1974-11 Governor's Interdepartmental Council on Seasonal Farmworkers 11/2/78 1975-5 Commitment Toward Equal Rights 9/19/78 1975-6 Preservation of Historic Resources 5/6/75 1977-4 Compliance with Section 504 of the Rehabilitation Act of 1973 (P. L. 93-112) 8/3/77 1977-5 Implementation of Act No. 1976-101 9/27/77 1978-4 Flood Plain Management 3/1/78 1978-9 Public Information Policies and Practices 5/23/78 1978-19 Access by Handicapped Individuals to Meeting Locations 12/19/78 1979-10 Commonwealth Child Development Committee 7/25/79 1979-13 Governor's Office of Policy and Planning 9/18/79 1980-3 Life Cycle Costing 2/8/80 1980-4 Golden Keystone Discount Card Program 2/27/80 1980-5 Task Force on Employment Services to Displaced Homemakers 2/28/80 1980-7 Small Business Service Center 2/29/80 1980-13 Contract Management 4/28/80 1980-18 Code of Conduct 5/16/84 1 1980-20 Pennsylvania Coastal Zone Management Program 9/22/80 1981-3 Scheduling of Bond and Note Issue Sales 1/30/81 1981-4 Federal Program Coordination 2/9/81 1981-6 Pennsylvania Department of Health Advisory Board of Arthritis 5/22/81 1981-13 Governor's Committee on Employment of the Handicapped 10/19/81 1983-1 Transfer of Cresson Center to the Bureau of Correction 1/4/83 1983-4 Coordination of State Employment and Training Programs 3/21/83 1984-3 Accounting and Financial Reporting 10/11/84 1985-1 State Employe Combined Appeal 9/13/85 1986-1 Commonwealth Single Audit Coordinator 2/24/86 1986-2 Task Force on Special Supplemental Food Program for Women, Infants, and Children (WIC) 4/22/86 1986-5 Standby Allocations of the Volume Cap Under the Tax Reform Act of 1986 10/2/86 1986-7 Liquor Control Board Sunset: Privatization of State Liquor Monopoly; Transfer of Liquor Control Board Functions 12/1/86 1987-1 1987 Allocations of the Unified Volume Cap Under the Tax Reform Act of 1986 1/7/87 1987-2 Permanent Transfer of Retreat State Hospital to the Department of Corrections 1/16/87 1987-3 Transfer of Waynesburg Youth Development Center to the Department of Corrections 1/16/87 1987-4 Economic Development Partnership (EDP) 2/4/87 1987-7 State Inspector General 4/6/87 1987-8 Pennsylvania Emergency Response Commission 4/20/87 1987-9 Allocation of State Low-Income Housing Credit Authority Under the Internal Revenue Code of 1986 4/22/87 1987-10 Highway Safety 11/25/92 1987-12 Cultural Advisor to the Governor 5/27/87 1987-19 Delegation to Department of Environmental Resources in Compliance with Federal Low-Level Radioactive Waste Policy Amendments Act 12/21/87 1988-4 Coordination of Food and Nutrition Programs; Appointment of the Advisor to the Governor on Food and Nutrition Programs and the Inter-Agency Council on Food and Nutrition 4/7/88 1 1988-5 Pennsylvania Department of Health Diabetes Task Force 5/4/88 1988-8 Pennsylvania State Data Center 7/12/88 1988-9 Small Business Advisory Council 7/26/88 1-2-3 1988-10 Management of Automated Technology 11/18/88 *1988-11 Motor Carrier Advisory Committee 11/18/88 1-2-3 1989-2 Upper Delaware Federal Scenic River 2/16/89 1989-3 Master Leasing Program 3/2/89 1989-8 Municipal Waste Reduction and Planning Program 10/17/89 1990-1 Municipal Waste Transportation Enforcement Program 3/14/90 1990-2 Bureau of Women's Business Development 4/13/90 1-2 1990-3 Contractor Responsibility Program 6/29/90 1990-4 UNITED STATES BRIG NIAGARA--''Flagship of Pennsylvania'' 8/17/90 1990-7 Interagency River Island Task Force 10/17/90 1 1991-2 Utilization of Commonwealth Owned and Leased Space 2/27/91 1991-3 Use of Permanently-Assigned Commonwealth-Registered Vehicles 2/27/91 1991-4 Governor's Council on Physical Fitness and Sports 4/22/91 1991-5 Environmental Training Partnership 4/22/91 1991-8 Pennsylvania Heritage Affairs Commission 11/18/91 1992-1 Records Management 1/8/92 1992-2 Housing and Supportive Services Task Force 1/8/92 1993-2 Civil Disorder and Emergency 4/9/93 1993-3 State Land Use Planning--Goals and Objectives for Commonwealth Agencies 8/31/93 1993-4 State Center for Health Statistics and Research 10/13/93 1994-1 State Commission on National and Community Service 1/28/94 1994-2 Governor's Office of PennPORTS 3/29/94 1994-3 Agricultural Land Preservation Policy 5/9/94 1994-4 Governor's Committee on Education Standards and Assessments 5/18/94 1994-5 Nursing Home Loan Agency's Authorization to Sell Loans 11/4/94 1995-1 Judicial Appointments 2/27/95 1995-2 Drug Policy Planning Coordination 7/10/95 1995-3 Pennsylvania Energy Development Authority 7/10/95 1995-4 Monitoring Supplies of Petroleum Products 7/10/95 1995-5 Money-Back Guarantee Permit Review for the Department of Environmental Protection 8/23/95 1995-6 Governor's Community Partnership for Safe Children 9/14/95 1995-7 Governor's Executive Council on Recycling Development and Waste Reduction 10/11/95 1995-8 Governor's Advisory Commission on Public School Finance 10/11/95 1995-9 Governor's Sportsmen's Advisory Council 10/11/95 1995-10 Governor's Sports and Exposition Facilities Task Force 10/27/95 1996-1 Regulatory Review and Promulgation 2/6/96 1996-2 Implementation of the IMPACCT Commission Recommendations 4/19/96 1996-3 Governor's Advisory Commission on African American Affairs 4/19/96 1996-4 Governor's Advisory Commission on Latino Affairs 4/19/96 1996-5 Municipal Waste Facilities Review Program 8/29/96 1996-6 Governor's Advisory Commission on Academic Standards 9/30/96 1996-7 Pennsylvania Center for Environmental Education 12/20/96 1996-8 Minority and Women Business Enterprise and Contract Compliance Programs 12/20/96 1996-9 Equal Employment Opportunity 12/20/96 1996-10 State Employe Assistance Program 12/20/96 1996-11 Disability-Related Policy 12/20/96 1996-12 Workplace Policy for HIV/AIDS 12/20/96 1996-13 Commonwealth of Pennsylvania's Policy on Substance Abuse in the Workplace 12/20/96 1996-14 Prohibition of Sexual Harassment in the Commonwealth 12/20/96 *1997-1 Governor's Travel and Tourism Council 3/17/97 *1997-2 Developmental Disabilities Council 5/30/97 *1997-3 Pennsylvania Commission for Women 6/25/97 *1997-4 The 21st Century Environment Commission 7/1/97 1
Date of Original or Latest Current 2. Management Directives and Manuals. Amendment Revisions BUDGET General 105.1 Allocation and Allotment of Funds for ICS Transactions 10/22/84 105.2 Contingent Commitments 7/2/85 105.3 Block Grants 12/6/82 105.4 Allocation and Allotment of Funds for Non-ICS Transactions 10/22/84 105.5 Use of the Determination of Tax-Exempt Category for Capital Projects Form 9/12/91 Budget Preparation 110.2 Request for Approval of Federal Funds 1/14/85 110.3 Budgeting and Accounting for Federal Appropriations 5/29/85 *M110.1 1998-99 Budget Instructions 8/97 MANAGEMENT/ADMINISTRATIVE SUPPORT General 205.2 Powers and Duties of Policing Forces 2/9/77 205.4 Delegation of Authority to Sign 5/18/84 205.6 Defense of Suits Against Commonwealth Employes 9/30/86 *205.9 1997 Implementation of Financial Disclosure Provisions of the Governor's Code of Conduct 3/13/97 *205.10 Financial Disclosures Required by Act 1978-170, as Amended by Act 1989-9, Public Official and Employe Ethics Law 3/7/97 *205.12 Financial Disclosures Required of Former Employes by Act 1978-170, as Amended by Act 1989-9, Public Official and Employe Ethics Law 3/7/97 205.14 Prohibition of Activities Not Specifically or Directly Connected with the Official Business of the Commonwealth on Commonwealth Property 2/2/88 205.15 Memberships in Associations, Organizations, or Societies 1/17/85 205.16 Compliance with the Whistleblower Law, Act 1986-169 11/22/95 205.17 1987 Chesapeake Bay Agreement 3/2/88 205.18 Ballot Question Advocacy by Executive Branch Employes, Appointees, and Officials 4/11/88 *205.19 Smoking in Commonwealth Buildings and Facilities 7/1/97 205.20 Documents and Evidence Relating to Asbestos in Commonwealth Buildings 6/7/89 *205.21 Commonwealth Child Care Program 9/16/97 205.22 Implementation of Act 1988-101, Municipal Waste Planning, Recycling and Waste Reduction Act 8/7/89 205.23 Submission of Commonwealth Publications to the State Library for Collection and Distribution to Other Designated Libraries 4/27/93 205.24 Display of Flags on Commonwealth Grounds and Buildings 10/18/89 205.25 The Americans With Disabilities Act of 1990, Title I, Employment, P. L. 101-336 4/15/94 205.26 The Americans With Disabilities Act of 1990, Title II, Subtitle A, Nondiscrimination in State and Local Government Services 7/22/92 205.27 Implementation of Act 194-1990, Asbestos Occupations Accreditation and Certification Act 11/16/92 205.28 Purchase of Recycled Content Products by State Agencies 4/2/93 205.29 Commonwealth Internet Access 3/20/96 *M205.2 Meeting Room Facilities 5/1/97 1 Management Programs *210.1 Directives Management System 5/20/97 210.4 Central Microfilm Management 1/4/93 210.5 Records Management 1/4/93 210.6 Selection, Acquisition and Use of Filing Equipment 7/13/94 210.8 Micrographics Procedures to be Used in Conjunction With Central Microfilm Management 9/16/92 210.9 Optical Imaging System Procedures Relating to the Retention and Disposition of Records 12/22/92 210.10 Electronic Records Management 11/15/94 *210.11 Acceptance of Imaged Documents 6/16/97 M210.1 Guide to Efficient Filing 7/21/76 *M210.3 Index of Issuances--Directives Management System 9/18/97 M210.4 Forms Management 8/16/83 1-2 M210.5 Standard (STD) Forms Management 4/17/92 M210.6 Publications Management 8/1/84 1 M210.7 Records Management 7/15/85 M210.8 Vital Records Disaster Planning 5/9/95 Contracts Management 215.6 Contract Management 11/16/92 215.8 Contractor Integrity Provisions for Commonwealth Contracts 12/20/91 215.9 Contractor Responsibility Program 12/30/91 1-2 215.10 Offset Provision for Commonwealth Contracts 10/12/90 215.11 Contractor Responsibility Provisions for Commonwealth Contracts 12/7/95 215.12 Provisions for Commonwealth Contracts Concerning the Americans With Disabilities Act 2/3/93 215.13 Contract Provision for Donation of Excess Prepared Food 6/21/94 215.14 Recycled Content Products Provision for Commonwealth Contracts for Services 8/31/94 215.15 Statewide Contracts for the Purchase of Services 1/26/96 M215.1 Contracting for Services 10/23/92 1-2-3 Central Services 220.1 Commonwealth Media Services 6/21/90 220.3 Mail Delivery Between Harrisburg and the Pittsburgh and Philadelphia State Office Buildings 10/26/82 *220.5 Payment of Interagency Billings for Centralized Services 7/31/97 220.9 Graphic Design, Typesetting, Reproduction, and Printing Services 6/4/87 220.10 Processing Automated Mail 2/21/91 220.11 Preservation of Commonwealth Deeds 3/29/91 M220.3 Computer Printing 10/15/87 Travel and Expenses *230.6 Travel Expenses of Job Applicants 4/30/97 230.7 Remittance of Witness Fees 5/31/79 230.9 Air Travel Acquisition and Billing for Airline Tickets 1/21/88 230.10 Travel and Subsistence Allowances 9/27/91 1 thru 8 230.11 Use of Pittsburgh and Erie Convention Centers by State Agencies 4/24/85 230.13 Commonwealth Corporate Card Program 12/21/95 1 230.14 Foreign Areas Subsistence Allowances 2/4/97 Data Processing Management 235.10 Commonwealth Data Communications 2/7/86 Telecommunications Management 240.3 Commonwealth of Pennsylvania Telephone Network 7/14/82 240.4 Telephone Line Inventory 9/30/82 240.6 Processing of Telephone and Telegraph Charges 7/23/84 240.7 Changes to the Commonwealth Telephone Directory and Employe Locator File 10/2/90 240.8 PANET and TELPAK Cost Reimbursement 12/8/82 240.9 Procurement of Pagers 12/8/87 240.10 Commonwealth Telephone Management Information System (TMIS) 10/12/90 240.11 Commonwealth Cellular Telephone Equipment and Services 1/18/96 241.4 Radio Frequency Spectrum Management 6/27/86 241.5 Telecommunications Embedded Base Equipment Inventory 8/26/88 Automated Technology Management 245.1 Management of Automated Technology 10/19/90 245.2 Acquisition of Digital Transport Services 1/22/91 245.3 Interoperability of Electronic Mail Systems 6/7/90 245.4 Preparation of Agency Automated Technology Multiyear Planning Documents 10/19/90 245.5 Acquisition, Coordination, and Use of Decentralized and Distributed Automated Technology Equipment and Systems 5/29/87 245.7 Agency Telecommunications Management 3/11/91 245.10 State Computer Maintenance Contract for Terminals, Microcomputers, Printers, and Other Related Peripheral Equipment 9/1/92 245.11 Development of Information Technology--Enterprise Continuity/Recovery Plans 5/20/96 *245.12 Implementation of the Data Center Project Plan 7/1/97 M245.1 Guidelines for Preparation of Automated Technology Multiyear Planning Documents 12/6/91 M245.2 State Computer Maintenance Contract for Terminals, Microcomputers, Printers, and Other Related Peripheral Equipment 9/1/92 M245.3 Guidelines for Personal Computers 6/25/92 Public Information Programs 250.1 The Sunshine Act Meeting Notices 9/22/95 250.3 State Contracts Information Document 6/17/96 Organization and Space Management 260.1 Organization Requests 12/28/94 260.2 Reorganization Plans for Transfers of Functions Between Agencies 11/16/87 M260.1 Manual For Space Utilization 12/2/77 & 3/3/80 1-2 FINANCIAL MANAGEMENT General 305.2 Standard Check Endorsement Procedure 8/15/88 *305.3 Responsibilities of Comptroller Operations 3/19/97 305.4 Payments to Counties 3/18/81 305.5 Cash Management 11/16/92 *305.6 Withholding Payments to Municipalities (Act No. 166 of 1978) 5/1/97 305.7 Interest Penalties for Late Payments 3/24/95 1 *305.8 Commonwealth Bank Accounts and Special Banking Services 6/11/97 *305.9 Use of Forms STD-419/419L, Refund of Expenditures, and STD-420/C420/420L, Transmittal of Revenue, When Unaccompanied by Remittances 5/13/97 305.10 Receipt of Federal Funds by Wire Transfer 1/23/89 *305.11 Depositing Currency and Coin 4/21/97 305.12 Accounting, Reporting, and Cash Management of Federal Grants and Contracts 8/31/94 1 *305.13 Use of Forms STD-419/419L, Refund of Expenditures, and STD-420/C420/420L, Transmittal of Revenue, When Accompanied by Remittances 5/6/97 305.14 Identifying Payments to Local Governments and Other Subrecipients 12/22/93 305.15 Processing and Distributing Returned Checks 8/30/89 305.16 Lobbying Certification and Disclosure 8/6/90 305.17 Preparation and Use of Form STD-417, Adjustment Memorandum From Department of Revenue to Treasury Department 10/29/90 1 305.18 Obtaining Authority for Electronic Approval of Commonwealth Voucher Transmittals 8/18/94 *305.19 Identification of Boards, Commissions, and Councils 8/15/97 Accounting 310.1 Fiscal Guidelines for Federal Reimbursement of Disaster Related Expenditures 1/5/83 310.3 Encumbering and Lapsing of Appropriations 10/16/95 1 310.7 Report of Lapse (STD-292) 9/28/83 310.8 Postage Due Procedures 1/8/87 310.9 Purpose and Use of Restricted Receipt and Restricted Revenue Accounts 11/20/78 310.10 Collection, Requests for Compromise, and Write-Off of Delinquent Claims 8/29/96 310.11 Payment and Financial Reporting Requirements for Non-Preferred Appropriations 1/19/82 1 310.12 Refunding Erroneously Collected Fees and Charges 4/30/82 310.13 Generally Accepted Accounting Principles (GAAP) 6/13/95 310.14 Fixed Asset Accounting and Reporting 8/28/86 310.15 Agency Federal ID Numbers 6/7/96 310.16 Advancement Account Balances 8/21/87 310.17 Accounting for Payments of Federal Funds to Subrecipients 6/7/96 310.18 Reporting of Pending or Threatened Claims 7/27/89 *310.19 Accounting for Disbursements of Funds for Interagency Agreements, Memorandums of Understanding, and Notifications of Subgrant; Accounting for the Subgranting of Federal, Federal Matching Funds, or State Funds Between Commonwealth Agencies 9/4/97 310.20 Charging Equipment Expenditures to Federal Programs 8/31/94 310.21 Master Lease Tracking System 4/21/95 310.22 Central Vendor Information System 4/30/96 *310.23 Commonwealth Purchasing Card Program 3/24/97 1 M310.1 Agency Operated Advancement Accounts 11/30/84 1 thru 6 *M310.2 Definitions of Major and Minor Objects of Expenditures 8/25/93 1 thru 7 M310.3 Manual of Accounting 7/17/96 M310.4 Fixed Asset Accounting System 5/21/90 1 M310.10 Revenue and Receipts Accounting Subsystem 8/31/90 M310.11 Budget Control Subsystem 7/15/93 M310.12 General Ledger Subsystem 3/23/89 M310.13 Project Accounting Subsystem 5/7/92 M310.14 Grant Accounting Subsystem 3/12/93 M310.15 Commitment and Expenditure Control Subsystem 8/31/90 M310.16 ICS Information System (IIS) Terminal Operators Manual 8/31/90 1 Payroll 315.1 Calculation and Payment of Statutory Salaries 1/6/97 315.6 Employes' Requests for Additional State or Federal Income Tax Withholding 1/6/81 315.7 Employe Payroll Deductions for Credit Unions 6/1/89 1-2-3 315.8 Restitution of Overpayments and Employe-Related Debts Owed the Commonwealth 8/29/96 315.9 Withholding of Delinquent Local Taxes from Employes' Paychecks 11/4/96 315.10 Recording and Reporting of Wage, Overtime, Shift Differential, and Short-Term Leave Without Pay 4/1/80 315.11 Distribution and Retention of Payroll Deduction Authorization Documents 4/24/80 315.13 Payments of Wages, Salary, Benefits, and Travel Expenses to Survivors of Deceased Employes 8/19/96 *315.14 Charges for State Employes Residing or Subsisting in Commonwealth Facilities 5/29/97 315.15 Withholding of Pennsylvania Higher Education Assistance Agency Loans from Employe Paychecks 3/21/83 *315.16 Payment of Annuitant Medical and Hospital Benefits 9/10/97 315.17 Direct Deposit of Pay Procedures 6/30/87 1 315.18 Delivery of Payroll Checks to Employes 11/28/90 315.19 Check Distribution Codes 9/20/93 315.20 Taxability of the Use of State-Provided Vehicles 5/6/96 1 315.21 Deductions for U.S. Savings Bonds 11/7/85 315.22 Preparation and Filing of Federal Forms 1099 and 1096 1/3/95 315.23 Processing Employee's Withholding Allowance Certificate (W-4) 2/9/88 315.25 Pennsylvania Personal Income Tax 9/12/88 315.26 Backup Withholding on Missing and/or Incorrect Taxpayer Identification Numbers 1/24/94 1 315.27 Recoupment of Conversion Pay Amounts 5/4/92 *315.28 Taxability of State-Provided Parking 9/12/96 1 *M315.1 Municipal Tax Rate Schedules 8/19/96 1-2-3 Audits 325.2 Audit Inquiry Relative to Agency Litigation, Claims, and Assessments 2/23/95 325.3 Performance of Audit Responsibilities 9/14/94 325.4 Agency Annual Audit Plan 9/20/93 *325.5 Single Audit Costs--State Level 9/16/97 325.6 Auditing Computer Based Systems 6/12/87 325.7 Implementation of the Commonwealth's State Level Single Audit 8/31/94 325.8 Remedies for Recipient Noncompliance with Audit Requirements 3/22/91 *325.9 Processing Audits of Federal Pass-Through Funds 9/8/97 325.10 Review of Auditor General, Treasury, and Legislative Budget and Finance Committee Audit Reports 8/31/94 EQUAL EMPLOYMENT OPPORTUNITY
Equal Employment Opportunity Programs *410.10 Guidelines for Investigating and Resolving Discrimination Complaints 4/29/97 *410.11 Commonwealth's Equal Employment, Outreach, and Employment Counseling Program 5/8/97 *M410.3 Guidelines for Equal Employment Opportunity Plans and Programs 5/8/97 EMPLOYE DEVELOPMENT AND UTILIZATION
General 505.1 Employe Furlough Policy 9/11/96 505.2 Salaried Complement Management System 2/9/82 505.4 Salaried Complement Control 2/18/82 1 505.7 Personnel Rules 2/8/96 1 505.8 Transmittal of Personnel Action Notifications 7/17/90 505.9 Standard Abbreviations for Use With the Compensation Plan and the Integrated Personnel Payroll System 1/13/97 505.11 Emergency Assignments of Employes During Emergencies 9/10/87 *505.12 Annual List of Employes 4/29/97 *505.15 Exit Information Program 5/22/97 505.17 Furlough of Employes on Work-Related Disability Leave 3/31/78 1 505.18 Maintenance, Access, and Release of Employe Information 8/26/88 *505.20 Wage Complement Management and Control 7/8/97 *505.21 Office Hours 5/28/97 505.22 State Employe Assistance Program 6/14/91 505.23 Employe Recognition Programs 8/26/88 505.25 Substance Abuse in the Workplace 6/14/91 *505.26 HIV/AIDS in the Workplace 6/17/97 505.27 The Worker and Community Right to Know Act (P. L. 734, No. 159) 8/3/93 505.28 Family Care Account Program 2/10/97 505.29 Commercial Driver License Drug and Alcohol Testing Requirements 4/25/95 *M505.2 Personnel Management Review 7/9/97 M505.3 State Employe Assistance Program 12/2/93 M505.4 Personnel Records Retention and Disposition Schedule 3/24/93 Employment *515.2 Transfer of Employes From One Agency to Another 7/8/97 515.3 Classified Service Emergency Appointments 5/14/85 515.4 Seniority Rights of Commonwealth Employes 11/14/79 515.10 Selection and Appointment to Non-Civil Service Positions 5/4/95 515.12 Confidential Employes 12/4/96 *515.15 Identification, Employment, and Education Verification Checks 6/13/97 515.16 Appointment to Senior Level Positions 5/4/95 515.17 Computer Systems Intern Program 8/29/89 515.18 Supplementary Employment 8/31/84 515.19 Accounting Intern Program 10/7/85 515.20 Reemployment of Commonwealth Annuitants 2/21/95 *515.21 Commonwealth School to Work Program 4/21/97 Classification 520.3 Unclassified Codes and Titles 11/7/96 520.4 Position Classification Post-Audits 11/7/96 520.5 Centralized Classifications Control System 11/7/96 520.6 Processing of Reclassification Actions 11/7/96 *520.7 Development and Validation of Classification Standards 4/3/97 520.8 Pay Action Effective Dates for Changes to Position Classifications and the Classification Plan 11/7/96 Pay 525.4 Temporary Assignment in Higher Classification 11/7/96 525.6 Advances on Salaries or Wages Earned 8/29/96 525.11 Dual Employment 2/10/97 525.12 Reinstatement of Discharged Employes 9/21/79 *525.13 Maintenance of Weighted Salaries 3/26/97 525.15 Overtime 2/10/97 *525.16 Physicians and Related Occupations Quality Assurance Program 7/2/97 525.17 Internal Revenue Service Levies on Wages, Salary, and Other Income or Payments 6/28/91 M525.2 Commonwealth Pay Plan 8/5/96 Benefits 530.1 Agency Employe Services Coordinators 9/17/96 530.2 Sick Leave Without Pay, Parental Leave Without Pay, and Family Care Leave Without Pay 1/13/97 530.3 State Employe Combined Appeal for New Employes and Employes on Inter-Agency Transfers 1/18/96 530.4 State Paid Benefits While on Sick, Parental, or Family Care Leave Without Pay 3/21/96 *530.8 Motor Vehicle Financial Responsibility Law 7/22/97 530.9 Social Security Records 4/23/79 530.10 Administrative Leave to Compete in International and World Championships 7/23/96 530.11 Benefit Rights of Permanent and Temporary Employes 8/8/96 530.14 Payment for Leave 7/15/92 *530.15 Disability Benefits, Related Pay Status Options, and Retired Employe Health Program (REHP) Effective Dates 7/8/97 530.17 Partial and Full Day Closings of State Offices 12/28/95 *530.18 Benefit Rights of Furloughed Employes 2/24/97 *530.20 State Paid Benefits While on Cyclical Leave Without Pay 7/8/97 *530.21 Paid Leave for Blood Donation 5/13/97 530.22 Unemployment Compensation, Noncovered Employment--''Major Nontenured Policymaking or Advisory Positions'' 11/20/96 *530.23 State Employe Combined Appeal 8/18/97 *530.24 Retired Employe Health Program Eligibility Requirements 5/7/97 530.26 Benefit Entitlements for Employes on Military Leave 7/19/96 530.27 Leave Related Policies for Employes Excluded form Earning Leave and Leave Service Credit 2/7/97 530.28 Pennsylvania Employees Benefit Trust Fund (PEBTF) 2/23/95 M530.2 Workers' Compensation Insurance/Work-Related Disability Leave Administrative Manual 3/24/76 1-3-4-5 M530.3 Group Life Insurance Program Administrative Manual 9/20/94 1-2 *M530.4 Highlights of Employe Benefits 5/97 M530.7 Leave and Holiday Programs 4/7/95 1-2 M530.9 Unemployment Compensation Insurance 4/7/86 & 2/22/88 1 M530.14 Unemployment Compensation and the Supervisor 3/82 M530.15 State Police Health Program/State Police Supplemental Benefits Program Administrative Manual 10/4/95 M530.16 Temporary Clerical Pool Agency User Manual 12/94 M530.17 Temporary Clerical Pool Employe Handbook 12/94 Training 535.1 Employe Training and Development 6/4/84 535.2 Physicians and Related Occupations Specialty Board Certification Payments 1/29/97 535.3 Out-Service Training 1/15/86 535.4 Use of State Work Program and Public Services Trainee Classes 2/16/84 535.5 Use of Trainee Classes in the Classified Service 9/12/96 535.6 Commonwealth Management Training Program 9/30/86 535.7 Annual Agency Training Plans 7/7/82 Performance Evaluations 540.7 Employe Performance Review 8/13/96 Retirement 570.1 State Employes' Retirement System, Duties of Agencies 1/26/94 1 570.2 Use of Form SERS-147 to Elect Membership in Full Coverage Retirement Group 2/22/90 570.5 Employer Contributions Required on the Purchase of Prior Service 5/20/87 570.6 Optional Membership in State Employes' Retirement System 4/30/96 570.7 Credited State Service 11/29/82 570.8 Reinstatement of Dismissed or Furloughed Employes Into the State Employes' Retirement System 8/10/89 570.9 Reinstatement Into the State Employes' Retirement System of Employes Furloughed or Otherwise Terminated and Reemployed 6/29/93 570.10 Final Average Salary--Part-Time Service, State Employes' Retirement System 5/22/81 *570.11 Changes to Retirement and Personnel/Payroll System and Collection of Arrears Balances 3/24/97 570.12 Refusal of Recall From Furlough--Termination of Interest on Retirement Contributions 4/30/96 570.13 State Employes' Retirement System, Regional Field Offices 9/23/92 1 570.14 Deferred Compensation Program 1/23/89 570.15 Public Employee Pension Forfeiture Act No. 1978-140 10/28/94 M570.3 State Employes' Retirement System Counselors' Manual 5/4/81 1 thru 6 Civil Service 580.2 Civil Service Availability Survey/Interview Notice 7/5/94 580.6 Monthly Report of Classified Service Employes 8/23/95 580.8 Classified Service Probationary Periods 10/24/85 580.10 Rights of Certified Eligibles in the Classified Service 5/16/86 580.11 Documentation of Classified Service Personnel Actions 6/19/86 580.12 Recruitment for Classified Service Positions 10/15/87 580.13* Report of Personnel Transactions for Non-State Employes 8/18/87 580.15 Selective Certification of Classified Service Eligibles 6/26/90 580.16 Provisional Employment in the Classified Service 12/5/86 580.17 Performance Evaluations to Determine Order of Furlough for Classified Service Employes 4/17/95 580.18 Pennsylvania Residency and United States Citizenship Requirements for the Classified Service 2/14/97 580.19 Promotion in the Classified Service Without Examination 7/29/93 580.20 Classified Service Furlough and Reemployment 3/1/90 *580.21 Veterans' Preference on Classified Service Employment Lists 6/5/97 580.23 Resignation From and Reinstatement to the Classified Service 3/12/90 580.24 Promotion of Employes in Unskilled Positions Into the Classified Service 5/28/96 580.25 Political Activities of Classified Service Employes 9/30/92 580.26 Transfer or Reassignment of Classified Service Employes 2/28/90 * Special distribution. 580.27 Limited Appointments to Positions Exempted from the Classified Service Pursuant to Section 3(c)(4), Civil Service Act 2/18/88 580.28 Reallocation to a Lower Class in the Classified Service 2/27/90 580.29 Rapid Promotion Examinations in the Classified Service 8/12/85 580.30 Classified Service Leave Without Pay and Return Rights 3/24/86 580.31 Classified Service Temporary Appointments 7/18/90 580.32 Substitute Employment in the Classified Service 12/11/86 580.33 Reproductions of Documents for Classified Service Personnel Actions 9/14/90 580.34 Removal of Eligibles for Certification or Appointment in the Classified Service 3/28/95 580.35 Employes Placed in the Classified Service by Position Reallocation 3/29/88 580.36 Engineering Intern Program 1/14/94 *M580.1 Certification of Eligibles for the Classified Service 4/7/97 SUPPLIES, SERVICES, AND EQUIPMENT Labor Relations *590.1 Labor Relations 7/8/97 590.2 Confidential Positions and Employes 1/29/97 *590.3 Deduction of Union Dues/Fair Share Fees 7/8/97 *590.5 Guidelines to be Followed During Legal or Illegal Strikes 5/13/97 590.6 Information Needed to Obtain Injunctions Against Illegal Strikes 4/7/80 *590.7 Labor Relations--Grievance Administration 7/28/97 590.8 Classification Grievance Processing 11/7/96 *M590.2 Digest of Commonwealth Employe Classification Arbitration Cases 8/4/82 1 thru 6 Supplies and Equipment Acquisition/Disposition 610.2 Release and Receipt of Surplus State Property 2/23/79 610.3 Transfer or Sale of Surplus State Property 1/29/81 610.4 Procedures for Purchasing Goods and Services Not Exceeding $1,500 Through Advancement Accounts 11/17/83 610.5 Disposition of Personal Property and Equipment Purchased with GSA Bond Moneys 3/26/90 610.7 Acquisition of Surplus Federal Personal Property 5/25/78 610.9 Recovery of Precious Metals 4/14/81 610.11 Equipment Lease Renewals 9/7/83 610.12 Renewal of Multiyear Equipment Leases Containing Purchase Options 9/5/84 610.13 Local Bids and Local Awards for Goods Costing $1,500 to $10,000 1/31/96 610.14 Review of Sole Source Purchase Requisitions for Equipment and Supplies 8/23/85 1 610.15 Master Lease Program 1/3/95 *M610.1 General Services Commodity Distribution Center Catalog 8/5/94 1 M610.5 Field Purchasing Manual 3/17/94 1 thru 4 Automotive Services 615.1 Temporary Assignment of Commonwealth Automotive Fleet Vehicles 12/2/92 615.2 Motor Vehicle Liability Insurance and Accident Reporting 6/17/96 *615.3 Rates and Billing for Motor Vehicles of the Commonwealth Automotive Fleet 6/18/97 *615.6 License Plates for Commonwealth-Owned Vehicles 6/30/97 *615.7 Commonwealth Vehicle Invoices 7/3/97 615.8 Use of State Automobiles 3/26/80 615.9 Permanent Assignment of Commonwealth Automotive Fleet Vehicles 12/9/92 615.11 Use and Condition Inspections of Commonwealth-Owned Motor Vehicles 4/21/82 615.12 Motor Vehicle Authorization List 8/11/83 615.13 Emission Control Test Program--Commonwealth Automotive Fleet 10/12/90 *615.14 Repairs and Maintenance, Commonwealth Automotive Fleet 6/25/97 M615.2 Commonwealth Automotive Credit Card Code List--January 1996 1/17/96 Commodity Standards 620.1 Coal Sampling and Reporting 9/6/90 Buildings, Property, and Real Estate 625.1 Repairs, Alterations, and Improvements to Commonwealth Buildings Under the Direct Supervision of the Department of General Services 4/10/96 625.2 Inventory of Commonwealth Real Property 6/3/96 625.3 Moving Employe Household Goods and Commonwealth Property 3/14/96 625.4 Enforcement of Fire and Panic Regulations 3/27/91 625.5 Reporting Surplus Real Property 5/6/96 625.6 Lease Amendment Exceptions for Leasehold Improvements Costing Less than $5,000 10/27/86 625.7 Use of Form STD-291, Request for Lease Action and Budget Approval 11/6/85 625.8 Contracting for Bargaining Unit Work 2/25/94 *625.9 Agency Funded Construction Projects Exceeding $25,000 6/4/97 Bonds and Insurance 630.1 Agency Insurance Coordinators 10/2/87 630.2 Reporting of Employe Liability Claims 11/8/96 COMMONWEALTH PROGRAMS
Protection and Safety 720.2 Wage Standards Picketing 2/3/77 720.3 Guidelines for Reporting Bombs and Bomb Threats 2/26/91 720.4 Safety and Loss Prevention Program 10/2/87
[Pa.B. Doc. No. 97-1740. Filed for public inspection October 31, 1997, 9:00 a.m.]
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