[30 Pa.B. 4075]
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GENERAL SERVICES
POLICY STATEMENTS:
Bureau of Contract Administration & Business Development
-- Contract Compliance--Pre-qualification of Vendors and Non-construction Contractors, Pa Code § 68
-- Contract Compliance--Construction Contracts, 4 Pa Code § 68.101
-- Internal Guidelines for MBE/WBE Certification, 4 Pa Code § 68.201
(Contact: Gary Lee 783-3119)
GUIDANCE MANUALS:
Bureau of Construction
-- Administrative Procedures
(Contact: David McCarty 787-6330)
Bureau of Contract Administration & Business Development
-- Contract Compliance Review for Contractors (Construction and Non-Construction
-- Contract Compliance Orientation and Training Manual
(Contact: Gary Lee 783-3119)
Bureau of Engineering and Architecture
-- Bureau of Engineering and Architecture Procedure Manual
(Contact: Bob Glenn 787-3709)
Bureau of Police and Safety
-- Capitol Police Duty Manual
(Contact: Eugene Marzullo 787-9013)
Bureau of Publications & Paperwork Management
-- M210.4 Forms Management (8/16/83).....1-2
-- M210.5 Standard (STD) Forms Management (9/15/98)
-- M210.6 Publications Management (8/1/84).....1
(Contact: Donald E. Gibas 787-3707)
Bureau of Purchases
-- M215.3--Field Procurement Handbook (8/20/99)
(Contact: Joseph Nugent 787-4718)
Bureau of Supplies and Surplus Operations
-- State Surplus Property Manual (2/3/98)
-- M610.1 Commodity Distribution Center Catalog (10/27/97)
(Contact: Ronald Wolf 787-5940)
Bureau of Vehicle Management
-- Automotive Service Facilities
(Contact: Joe Robb 787-3162)
Professional Selections and Project Control Office
-- Instructions to Bidders
(Contact: Ann Fischer 787-4479)
Bureau of Real Estate
-- M260.1 Manual for Space Utilization (12/2/77 & 3/3/80.1-2)
(Contact: Michael E. Adams 787-2834)
MANAGEMENT DIRECTIVES AND ADMINISTRATIVE CIRCULARS:
Bureau of Facilities Management
-- 625.8 Contracting for Bargaining Unit Work (2/25/94)
-- 99-37 Christmas Trees and Decorations (11/9/99)
(Contact: Thomas Stanbeck 787-3893)
Bureau of Financial and Management Services
--220.3 Mail Delivery Between Harrisburg and the Pittsburgh and Philadelphia State Office Buildings (10/26/82)
--220.10 Processing Automated Mail (2/21/91)
--240.7 Submission of Changes to the Commonwealth Telephone Directory, Agency Organizational & Functional Listings, and Employee Locator File (9/26/97)
--610.15 Master Lease Program (1/3/95)
(Contact: Barbara Sexton 787-5051)
Bureau of Police and Safety
--205.2 Powers and Duties of Policing Forces (2/9/77)
--625.4 Enforcement of Fire and Panic Regulations (3/27/91)
--720.3 Guidelines for Reporting Bombs and Bomb Threats (12/17/97)
(Contact: Eugene Marzullo 787-9013)
Bureau of Publications & Paperwork Management
--220.9 Graphic Design, Typesetting, Reproduction, and Printing Services (6/4/87)
(Contact: Donald E. Gibas 787-3707)
Bureau of Purchases
--215.9 Contractor Responsibility Program (4/16/99)
--250.3 State Contracts Information Document (10/17/97)
--620.1 Coal Sampling and Reporting (6/18/00)
(Contact: Joseph Nugent 787-4718)
Commonwealth Agency Recycling Office
--205.22 Implementation of Act 1998-101, Municipal Waste Planning, Recycling & Waste Reduction Act (8/7/89)
(Contact: John Rarig 772-2300)
Bureau of Risk and Insurance Management
--630.1 Agency Insurance Coordinators (10/2/87)
--630.2 Reporting of Employee Liability Claims (4/28/98)
--720.4 Safety and Loss Prevention Program (10/2/87)
(Contact: Kenneth Love 787-2492)
Bureau of Contract Administration & Business Development
--215.16 Contract Compliance Program (6/30/99)
--410.10 Guidelines for Investigating and Resolving Discrimination Complaints (3/29/97)
(Contact: Gary Lee 783-3119)
Bureau of Professional Selections & Administrative Services
--625.9 Agency Funded Construction Projects Exceeding $25,000 (6/4/97)
--00-16 Submission of Construction Requisitions Financed by Lapsing Funds (6/19/00)
(Contact: Ann Fischer 787-7156)
Commonwealth Travel Center
--99-21 Commonwealth Travel Center Contract Administration (7/9/99)
--99-32 Services provided by the Commonwealth Travel Center (9/8/99)
(Contact: James Henning 772-0372)
Commonwealth Media Services
--220.1 Commonwealth Media Services (6/21/90)
(Contact: Carlton Sherwood 787-9777)
Bureau of Real Estate
--625.1 Repairs, Alterations, and Improvements to Commonwealth Buildings Under the Direct Supervision of the Department of General Services (4/10/96)
--625.2 Inventory of Commonwealth Property (6/3/96)
--625.5 Reporting Surplus Real Property (5/6/96)
--625.6 Lease Amendment Exceptions for Leasehold Improvements Costing Less than $5,000 (10/27/86)
--625.7 Use of STD-291, Request for Lease Action and Budget Approval (11/6/97)
--00-13 Availability--State Surplus Real Property for Transfer to Commonwealth Agencies--Washington Co. (6/5/00)
--99-25 Availability of State Surplus Real Property for Transfer to Commonwealth Agencies--Bucks Co. (7/26/99)
(Contact: Michael E. Adams 787-2834)
Bureau of Supplies and Surplus Operations
--00-4 Calendar Bases, Calendar Refills, Diaries and Date Books for 2001 (2/2/00)
--99-22 Availability--Commonwealth Telephone Directory (7/9/99)
(Contact: Ronald Wolf 787-5940)
Bureau of Vehicle Management
--615.1 Temporary Assignment of Commonwealth Automotive Fleet (12/2/92)
--615.3 Rates and Billing for Motor Vehicles of the Commonwealth Automotive Fleet (6/19/00)
--615.6 License Plates for Commonwealth-Owned Vehicles (6/30/97)
--615.7 Commonwealth Vehicle Invoices (7/3/97)
--615.9 Permanent Assignment of Commonwealth Automotive Fleet Vehicles (12/9/92)
--615.11 Use and Condition Inspections of Commonwealth-Owned Motor Vehicles (4/21/82)
--615.12 Motor Vehicle Authorization List (8/11/83)
--615.13 Emission Control Test Program--Commonwealth Automotive Fleet (9/26/97)
--615.14 Repairs and Maintenance, Commonwealth Automotive Fleet (6/25/97)
--00-14 Refueling of Commonwealth Automobile Fleet Vehicles (6/6/00)
--99-35 Placing of Decals and Logos on Commonwealth Vehicles (11/2/99)
--99-36 Winterization of State Vehicles and Commonwealth Garage Parking and Hours of Operation (11/2/99)
(Contact: Joe Robb 787-3162)
EXTERNAL GUIDELINES
Bureau of Engineering and Architecture
-- Professional Agreement and General Conditions to that Agreement
(Contact: Bob Glenn 787-3709)
Bureau of Contract Administration & Business Development
-- The Pennsylvania Minority and Women Business Enterprise Officem
(Contact: Gary Lee 783-3119)
Bureau of Supplies and Surplus Operations
-- Drug Reduction Property Program
-- State Surplus Property Program
-- Federal Surplus Property Program
(Contact: Ronald Wolf 787-5940)
Bureau of Purchases
-- Cooperative Purchasing Program
(Contact: Joseph Nugent 787-4718)
Executive Office
-- Doing Business with the Department of General Services
(Contact: Samatha Elliot 787-3197)
INTERNAL GUIDELINES:
Departmental Procedures (By Category)
Organization and Functions
-- Organization and Functions
-- Executive Offices
-- Bureau of Risk and Insurance Management
-- Deputy Secretary for Procurement
-- Bureau of Vehicle Management
-- Bureau of Purchases
-- Bureau of Supplies and Surplus Operations
-- Deputy Secretary for Central Services
-- Bureau of Police and Safety
-- Bureau of Buildings and Grounds
-- Bureau of Real Estate
-- Deputy Secretary for Administration
-- Contract Administration and Business Development
-- Fiscal Management Unit
-- Bureau of Management Services
-- Bureau of Publications and Paperwork Management
-- Bureau of Personnel
-- Commonwealth Media Services
-- Deputy Secretary for Public Works
-- Bureau of Engineering and Architecture
-- Bureau of Construction
Personnel
-- Time and Attendance Reporting
-- Partial and Full Day Closings of District Offices and Field Offices
-- Disciplinary Actions
-- Employee Leave
-- Childbirth Leave
-- Position Vacancies (Processing, Announcing, and Filling Vacancies)
-- Employee Conduct and Behavior (Powers and Duties of the Capitol Police)
-- Standards of Conduct and Behavior
-- Performance Standards
-- State Employee Assistance Program
-- Employee Performance Evaluations
-- Position Classification
-- Approval for Overtime Compensation
-- Employee Arrests
-- Restricted Activities; Supplementary Employment and Honoraria
-- Exit Interview Program
-- Rapid Promotion Examinations
-- Classified Service Promotion Without Examination
-- Working Out of Classification
-- Statement of Financial Interests--State Ethics Act
-- Statement of Financial Interests--Governors Code of Conduct
-- Work Schedule Changes due to Use of Public Transportation or Car Pooling
-- Worker's Compensation Insurance and Work-Related Disability Leave Programs
-- Identification, Employment and Character Verification Checks
-- Unemployment Compensation Insurance
-- Community Work Experience Program
-- Student Internship
-- Group Life Insurance Program
Training
-- Training
-- Employee Recognition Programs
Labor Relations
-- Employee Grievances
-- Health and Welfare Trust Funds
-- Driver's License Suspension/Revocation Policy
Administrative Management
-- Office Copying Machines
-- Requesting Publication of Advertisement
-- Reproduction/Duplicating
-- Signature Authorization
-- Providing Public Notices of Agency Meetings
-- Requesting Computer Services
-- Request/Authorization of User Access
-- Requesting Personal Computers
-- Dept. of General Services Management Bulletin
-- Service of Legal Documents upon Department Employees
Financial Management
-- Budget Preparation and Control
Contract Compliance
-- Pre-Qualification of Vendors
-- Pre-Qualification of Contractors
Publications Management
-- Processing Subscriptions and Sales of Pennsylvania Code
-- Book Store Operations
-- Processing Department Publications
Forms Management
-- Creating, Revising or Deleting a Form
Travel
-- Approvals for Acquisition and Use of Hotel and Transportation Orders
-- Reimbursement for Lodging and/or Travel by Common Carrier
-- Per Diem/Mileage Allowance--Field Personnel
Procurement
-- Service Purchase Contracts
-- Emergency Purchases--Commodities Not Exceeding $50.00
-- Preparation and Processing of form STD-173, Purchase Requisition
-- Preparation and Processing form STD-182, Field Limited Purchase Order
-- Confirmation Purchases, Using form STD-182, Field Limited Purchase Order
-- Processing form STD-174, Supplies and Forms Encumbrance
-- Processing form STD-182, Field Limited Purchase Order (Fund 38-Capitol Facilities Fund)
-- Processing form STD-173, Purchase Requisition (Fund 38-Capitol Facilities Fund)
-- Acquisition of Equipment (Rented/Leased with Purchase Option or Purchased)
Communications
-- Cellular Telephone Service
Surplus Property
-- Numbering Sales of Surplus Property
-- Competitive Bid Sales of Surplus State Property
-- Notification of Availability of Surplus/Unserviceable Property
-- Receipting Processing Debit Memorandums
-- Adjustment of Inventory Balances
Personal Property
-- Manual for Personal Property Control
-- Commonwealth Owned Personal Property Subject to Inspection
Insurance
-- Processing Premium Invoices--Net of Commissions
-- Processing Premium Invoices--Net of Commissions (Bonds)
Real Property
-- Leasing Real Estate for Commonwealth Use
-- Sale of Commonwealth Owned Property
Space and Facilities Management
-- Rules and Regulations--Commonwealth Parking
Emergency and Disaster
-- Committee for Emergency Management (DGS)
-- Emergency/Disaster Procedures (General)
-- Emergency/Disaster Procedures--Bureau of Management Services
-- Emergency/Disaster Procedures--Bureau of Personnel
Police
-- Rules and Regulations
-- Ticket Processing Procedure
-- Jurisdictional Boundaries
Fire and Safety
-- Departmental Accident Prevention Program
-- Department Safety Award
Mail and Messenger
-- Processing Mail to Fourth, Fifth and Sixth Floors, North Office Building
-- Processing Bureau of Purchases Mail
-- Receipt and Delivery of Bids
-- Delivery of Mail to 22nd and Forster Streets
-- Processing (Daily) Mail for Pittsburgh
-- Processing Mail for Offices Located at 18th and Herr Streets
-- Processing (Daily) Mail for Philadelphia
-- Processing Mail to Comptroller's Office--Post Office--Harristown--17th Street
-- Mailing of Bid Requests
Security--Internal
-- DGS Employee Identification Program
-- State Employee Crime Prevention Program
(Contact: Brenda Bowman 783-1163)
HEALTH
POLICY STATEMENTS
Bureau of Drug and Alcohol Programs
* Confidentiality and Student Assistance Programs (1/92)
* Disclosure of Confidential Information to the Criminal Justice System (10/92)
* Oral Polio Vaccine (12/91)
* Provision of Outpatient Treatment Services Within the School Setting (11/94)
* Reporting of Communicable Diseases (12/92).
* Requests for Exceptions to Regulations and Requirements in State Plan
* Single County Authorities Subcontracts with Providers (1/97)
* Tuberculosis Testing (9/92)
Contact: Hector Gonzales (717) 783-8200
Bureau of Managed Care
* Statement of Policy: Approval of Provider Contracting Arrangements Between HMOs, PHOs and IDs
* Statement of Policy: Health Maintenance Organizations and Preferred Provider Organizations
* Statement of Policy: Managed Care Organizations: Quality Health Care Accountability and Protection
Contact: Stacy Mitchell (717) 787-5193
* Bureau of Chronic Diseases and Injury Prevention, Division of Chronic Disease Intervention
* Position Statement on Colorectal Cancer Screening (9/98)
* Position Statement on Breast Cancer Screening (11/97)
* Position Statement on Prostate Cancer Screening (Revised 3/00)
* Position Statement on Cervical Cancer Screening (Revised 3/00)
* Policy Statement on Unsolicited Proposals requesting funding from the Cancer Control Program (2/00)
Contact: Emily Tierney (717) 787-5900
GUIDANCE MANUALS
Bureau of Community Health Systems
* Bathing Place Manual, Part I: Swimming Pools
* Bathing Place Manual, Part II: Bathing Beaches
* Bathing Place Manual, Part III: Hot Tubs and Spas
Contact: Michael Huff (717) 787-4366
* Guidelines for Documentation & Maintenance of School Health Records (1988)
* Request for Reimbursement and Report of School Health Services Instruction Manual (1997)
* Guidelines for School Based Program for Control of Lice, Scabies and Ringworm (1986)
* Guidelines for Scoliosis Screening Program in School (1984)
* Guidelines for Hearing Screening Program in School (1985)
* Guidelines for School Tuberculin Testing Program (1986)
* Guidelines for Vision Screening Program in School (1989)
* Guidelines for School Dental Health Program (1986)
* Guidelines for Care: Children Assisted by Medical Technology in Education Settings, (1993)
* Indoor Air Quality Guidelines for Pennsylvania Schools (1999)
Contact: Roxann Arbegast-Boes, (717) 787-2390
Bureau of Community Program Licensure and Certification
* Free Standing Treatment Facility Guidelines
* Health Care Treatment Facility Guidelines
* Inpatient Hospital Activities Detoxification, Treatment and Rehabilitation Activity Guidelines
* Prevention and Intervention Facility Guidelines
Contact: Cheryl Williams (717) 783-8765
Emergency Medical Services Office
* Air Ambulance Licensure Program Manual for Air Ambulance Services--Rotocraft
* Ambulance Licensure Program Manual for Basic and Advanced Life Support Units
* EMS Complaint Investigation Manual
* EMS Continuing Education Manual
* EMS Training Manual
* Emergency Medical Services Study Guide (Basic Life Support and Advanced Life Support)
* Medical Command Accreditation Manual
* Medical Command Course
* Pennsylvania Emergency Medical Services Continuing Education Handbook for Prehospital EMS Personnel
* Prehospital Care Personnel Manual
* Quick Response Services Recognition Program
* Trauma Patient Triage Protocols
* Pennsylvania EMS Information Management System Patient Encounter Form Instruction Manual
Contact: Margaret E. Trimble (717) 787-8740
Bureau of Family Health
* Case Management and Tracking Protocol for Community Health Nurses, including Protocols for Early Intervention Referrals (Revised 8/95)
* Pennsylvania Lead Lab Data Management System (PALL) Blood Lead Level Reporting Manual (11/97)
Contact: Kim Strizzi (717) 787-7192
Bureau of Health Planning
* Primary Health Care Practitioner Loan Repayment Program Fact Sheet (5/00)
* Primary Health Care Practitioner Loan Repayment Program (Revised 9/99)
* Loan Forgiveness for Primary Care Practitioners
* Commonwealth of Pennsylvania Appalachian Regional Commission J-1 Visa Waiver Application Procedure (Revised 4/00)
* J-1 Visa Waiver Program Appalachian Regional Commission Fact Sheet (Revised 4/00)
* State 20 J-1 Visa Waiver Program Application Policy and Procedure (Revised 4/00)
* State 20 J-1 Visa Waiver Program Fact Sheet (Revised 4/00)
* Guidelines for Federally-Designated Primary Care Health Professional Shortage Area
* Guidelines for Federally-Designated Mental Health Professional Shortage Area
* Guidelines for Federally-Designated Dental Health Professional Shortage Area
* Guidelines for Federally Designated Medically-Underserved Shortage Area
* Guidelines for Development of a Rural Health Clinic
Contact: Leslie Best (717) 772-5298
Bureau of Health Statistics
* Application for Access to Protected Data (Revised 7/00)
* User's Guide for Access to Protected Data, (Revised 7/00)
Contact: Craig Edelman (717) 783-2548
INTERNAL GUIDELINES
Bureau of Health Statistics
* Policy and Procedures for Assisted Conception Birth Registrations (9/95)
Contact: Frank Yeropoli (724) 656-3113
OTHER
Bureau of Community Program Licensure and Certification
* Complaint Investigations, Licensing Alert 2-96(4/19/96)
* Distinction between Outpatient and partial hospitalization services, Licensing Alert 3-97 (3/97)
* Group Counseling, Licensing Alert 2-94(11/29/94)
* Licensed Capacity, Licensing Alert 1-94(11/29/94)
* Minimum Content Requirements for Pennsylvania Department of Health Approved Curriculum for Tuberculosis and Sexually Transmitted Diseases, Licensing Alert 6-97, (6/97)
* Minimum Content Requirements for Pennsylvania Department of Health Approved HIV/AIDS Curriculum, Licensing Alert 1-97 (2/97)
* Physical Examinations, Licensing Alert 1-96(4/19/96)
* Psychosocial Histories, Licensing Alert 4-96(4/19/96)
* Relocation, Licensing Alert 3-94(11/29/94)
* Reporting of Unusual Incidents, Licensing Alert 5-97 (5/97)
* Request for Exceptions to Regulations, Licensing Alert 4-97 (3/97)
* Rescheduling of LAAM, Licensing Alert 2-98 (1/98)
* Rescission of Shelter, Drop-in and Hot-line Regulations, Licensing Alert 1-98 (1/98)
* Restrictions on Licenses/Certificates of Compliance/Approval, Licensing Alert 2-97 (2/97)
* Scheduling of Licensing Inspections, Licensing Alert 3-96(4/19/96)
* Unannounced Visits, Licensing Alert 5-96(4/19/96)
Contact: Cheryl Williams (717) 783-8765
* Ambulatory Gynecological Surgery in Hospitals and Clinics Regulations (footnoted)
Contact: John Hair (717) 783-8665
Division of Home Health
* New Licensure Application Directives
Contact: Janice Staloski (717) 783-1379
Bureau of Health Planning
* State Health Improvement Plan
Contact: Joseph B. May (717) 772-5298
Emergency Medical Services Office
* Prehospital Care Response Report
* State Emergency Medical Services System Development Plan
Contact: Margaret E. Trimble (717) 787-8740
Bureau of Facility Licensure and Certification (Long Term Care Provider Bulletins)
* Long Term Care Provider Bulletin No. 22 (Revised 1/10/00)
* Influenza in Nursing Homes (Revised 10/25/99)
* Physicians Participation in Resident Care Planning (Revised 7/1/99)
* MRSA Guidelines (Updated 7/1/99)
* Resident Assessment State Designated Instrument (effective 1/31/91) (Updated 9/17/97)
* Admission/Treatment of AIDS, AIDS Related Conditions (Revised 7/99)
* Nurse Aide Abuse (Revised 6/95)
* Nurse Aide-Enrollment Information (Revised 7/1/99)
* Potential Hazards of Restraint Devices-FDA Alert (Revised 7/1/99)
* Nurse Aide Registry Update (Revised 7/1/99)
* Training of Companions/Sitters in T18 or 19 Facilities (Revised 7/1/99)
* Adjustment of Licensure Fees (Revised 7/1/99)
* Disposition of Patient Medications (Revised 7/1/99)
* Advance Directives for Health Care/Durable Power of Attorney/Do Not Resuscitate Orders (Revised 7/1/99)
* Exception/Waiver Requests (Revised 7/1/99)
* Federal Clarification of RAI Issues-Amended (Revised 7/1/99)
* Incident/Accident Reporting Procedures (Revised 7/1/99)
* Taping of Exit Conference (Revised 7/1/99)
* Precautions for Excessive Temperatures (Revised 7/1/99)
* Informal Dispute Resolution (Revised 5/30/00)
* Ban on Use of Egg Breaking Centrifuges (6/28/96)
* Pennsylvania Nurse Aide Registry on Worldwide Web (9/27/96)
* Surety Bond Requirements--Clarification of Obligee (6/16/97)
* Department Access to Records at Nursing Homes Pursuant to 35 P.S. 448.813 (6/16/97)
* Ninety-day Advance Notice Requirement for Changes in Ownership, Structure, or Name (7/1/99)
* Federal Requirements Regarding Use of the Comprehensive Resident Assessment (6/12/98)
* Resident Choice of Pharmacy Provider (1/9/98)
* Vancomycin Resistant Enterococci (VRE) Recommendations (11/12/97)
* Nursing Hours (6/4/99)
* Metallic Mercury Precautions (6/13/00)
Contact: William A. Bordner (717) 787-1816
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