NOTICES
Retention of a Professional Design Services Consultant
[30 Pa.B. 911]
Project Reference No. FDC-500-784 The Department of Conservation and Natural Resources (Department) is undertaking a 5-year $125 million program to restore, rehabilitate and upgrade the State Parks and State Forests infrastructure. Facilities such as bathhouses, campground washhouses, comfort stations, sewage systems, water systems, marinas, roads, bridges, and the like, will be rehabilitated as part of the Commonwealth's Growing Greener Initiative. This contract is being solicited in conformance to 62 Pa.C.S. Part I (relating to Commonwealth Procurement Code) (code).
It is the Department's intent to retain the services of a professional consultant to assist the Department in the utilization of creative engineering and architectural design and to seek innovative construction management techniques. The contract will include assessing the overall 5-year plan, evaluating the potential for using new and creative methods in preparing designs for the renovations proposed and recommending cost-effective solutions for completing the work. The contract will be for a period of 1-year with a renewal option of up to 4 additional years. The contract will not include actual construction management or construction services as defined in section 322 of the code.
General Requirements and Information
Firms and/or individuals interested in performing the required services for this project are invited to submit Letters of Interest to Richard G. Sprenkle, Deputy Secretary for Conservation and Engineering Services, Department of Conservation and Natural Resources, P. O. Box 8767, Harrisburg, PA 17105-8767. Letters of interest can be delivered to the office which is located on the 7th floor, Rachel Carson State Office Building, 400 Market Street, Harrisburg, PA. Questions concerning the services described in this notice may be directed to Anne Ketchum, Executive Assistant in the Office of Construction and Engineering Services at (717) 787-9295.
Each Letter of Interest must include the firm's Federal identification number and the project reference number. The Letter of Interest shall also include a description of the firm's recent experience in creative design and construction management. The description shall include clients, contact persons and phone numbers, and a detailed description of the firm's or individuals' portion of the work for each project listed in recent experience. Excessive information will not be evaluated and may be cause for rejection.
Travel and subsistence payment will be in accordance with the Commonwealth's Travel and Subsistence Reimbursement Rules and Regulations, as amended. Miscellaneous expenses such as printing and mailing shall be reimbursed at cost, upon approval by the Department.
This contract will be for a 1 year period, with an option, at the Department's discretion, to renew up to 4 additional years. The extent of work for the second through the fifth years will be dependent on the availability of additional funds.
Socially/Economically Restricted Businesses (SERB)
The Commonwealth of Pennsylvania strongly encourages the submission of proposals by Socially/Economically Restricted Business (SERB).
Proposers not considered to be socially/economically restricted businesses seeking to identify such businesses for joint venture and subcontracting opportunities are encouraged to contact the Department of General Services, Bureau of Contract Administration and Business Development, 502 North Office Building, Harrisburg, PA 17125, (717) 787-7380.
To achieve the objective of enhancing SERB participation, this Commonwealth has established SERB utilization as a selection criteria in the evaluation process.
The Bureau of Contract Administration and Business Development (BCABD), Department of General Services, will evaluate the aforementioned criteria and will assign a point value. SERBs are encouraged to participate as prime proposers. SERBs qualifying as an MBE/WBE must provide their BCABD certification number. SERBs qualifying as a result of being located in a designated enterprise zone must provide proof of this status. Proposers not considered being SERBs must describe, in narrative form, their company's approach to enhance SERB utilization on a professional level in the implementation of this proposal. The following options will be considered as part of the final criteria for selection:
Priority Rank 1. Proposals submitted by SERBs.
Priority Rank 2. Proposals submitted from a joint venture with a Commonwealth approved SERB as a joint venture partner.
Priority Rank 3. Proposals submitted with subcontracting commitments to SERBs.
Each proposal will be rated for its approach to enhancing the utilization of SERB. The optional approach used will be evaluated with Option No. 1 receiving the greatest value and the succeeding options receiving a value in accordance with the listed priority ranking. The percent designated for SERB Commitment should be placed in a separate sealed envelope.
Proposals submitted by individuals claiming SERB status or proposals submitted by individuals reflecting joint venture and subcontracting opportunities with SERBs must submit documentation verifying their claim. The selected contractor's SERB Commitment amount will be included as a contractual obligation when a contract is entered into.
Additional Requirements and Information
The firm or individual selected will be required to meet with the Department's Executive Staff, Senior Managers, or their designees. Under the direction of the Department, the selected firm or individual will be required to:
1. Assess the projects on the Department's Five Year Growing Greener list.
2. Evaluate the proposed projects for the inclusion or application of creative or original engineering and architectural design methods employing Green Technology for all of the various types of proposed rehabilitation projects.
3. Suggest innovative and cost-effective methods of construction and construction management for the various projects.
4. Recommend alternate methods of constructing projects within the framework of current rules and regulations, which would ensure efficient and timely completion of various projects.
5. Provide assistance on complex or difficult projects in the design or construction phase to ensure that the work is completed effectively and within the prescribed time frames.
The anticipated work product will be reports submitted on a monthly or quarterly basis depending on the data collection required for the various projects. Recommendations, suggestions and assistance will be reviewed by the Department prior to implementation.
The contract shall be based on a cost-reimbursement basis calculated according to the hours of service and qualifying expenses not exceeding the contract amount. Work will be reviewed by the Office of Conservation and Engineering and Services, and when acceptable, approved by the same staff. Reimbursement rates will be subject to negotiation.
This solicitation will be evaluated in conformance to section 905 of the code. The following factors will be considered during the evaluation of the firm's or individual's Letter of Interest:
1. Qualifications and experience of the firm's personnel or the individual's resume.
2. Particular capability to perform the required evaluation in the most expeditious manner and make pertinent recommendations.
3. Understanding the Commonwealth's requirements, policies and regulations.
4. Necessary support staff to perform the required work.
5. Socially/Economically Restricted Business participation.
6. Equitable distribution of contracts.
Maximum weights for each factor have been established by the Department. The factors listed are for the guidance of the readers only and are not to be assigned quantitative weight.
Each respondent shall relate their proposal to the noted criteria.
The cost will be negotiated with the respondent that submitted the top ranked technical proposal after the technical selection process is completed.
Six copies of both the Letter of Interest and the required forms and a single sealed copy of the SERB information must be received no later than 4:30 p.m. on March 17, 2000. The assignment of services will be made to one of the firms or individuals responding to this notice. However, the Department reserves the right to reject all Letters of Interest submitted, cancel the solicitation requested under this notice, and/or re-advertise solicitation for this service.
The Department will not offer a debriefing session to the unsuccessful firms. The Department disclaims any liability whatsoever to its review of the proposals submitted and in formulating a recommendation for selections. Recommendations made by the Department shall be final.
JOHN C. OLIVER,
Secretary
[Pa.B. Doc. No. 00-297. Filed for public inspection February 18, 2000, 9:00 a.m.]
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