NOTICES
Retention of Engineering Firms
[30 Pa.B. 1212]
Cameron, Centre, Clearfield, Clinton, Elk, Juniata, McKean, Mifflin, and Potter Counties
Project Reference No. 08430AG2508The Department will retain two (2) engineering firms for two (2) Open-End Contracts for various engineering and/or environmental services on various projects located in Engineering District 2-0, that is Cameron, Centre, Clearfield, Clinton, Elk, Juniata, McKean, Mifflin and Potter Counties. The Contracts will be for a sixty (60) month period each with projects assigned on an as-needed basis. The maximum amount of the Open-End Contracts will be $2.0 million each.
The Department will establish an order of ranking of a minimum of five (5) firms for the purpose of negotiating an Open-End Contract based on the Department's evaluation of the letters of interest received in response to this solicitation. The ranking will be established directly from the letters of interest. Technical proposals will not be requested prior to the establishment of the ranking.
The following factors, listed in order of importance, will be considered by the Department during the evaluation of the firms submitting letters of interest:
a. Proposed methodology to accomplish the required services within a fastrack schedule.
b. Specialized experience and technical competence of firm.
c. Specialized experience, previous experience, and technical competence of individuals who constitute the firm.
d. Past record of performance with respect to cost control, work quality, and ability to meet schedules.
The work and services required under these Contracts may encompass a wide range of environmental studies and engineering efforts with the possibility of several different types of projects with short completion schedules being assigned concurrently. The anticipated types of projects include, but not limited to, bridge replacements or bridge rehabilitation with minor approach work, environmental studies, roadway betterments (3R type,) minor capital improvement projects (bridges or roadway), railroad grade crossing projects, and minor location studies, etc.
The engineering work and services which may be required under these Contracts include, but are not limited to, perform field surveys; plot topography and cross sections; prepare submission for utility verification and relocations engineering; prepare all pertinent submissions and materials necessary for the Department to prepare the application to PUC and for the PUC field conference; attend and supply any required information for all PUC meetings and hearings during the design of the project; develop erosion control details and narrative; prepare right of way plans; complete structure designs including type, size and location reports, core boring layouts and foundation designs and reports; develop traffic control plans with narratives; conduct soils investigations and prepare soils reports; investigate utility involvement on projects; provide material for and participate in value engineering reviews; coordinate contacts with railroad officials and procure railroad related costs, permits, and insurance; collect signal timing, accident data and other traffic flow data; document engineering study findings and activities; alternative analysis to assess impacts and mitigation; and prepare construction plans, specifications, and estimates.
The areas of environmental study required under these Contracts may include, but are not limited to: air quality; noise; energy; vibration; hazardous waste; surface water and ground water quality; surface water and ground water hydrology; terrestrial ecology including threatened and endangered species; wetlands; soils; geology; farmlands; visual quality; socio-economic resources; cultural resources; Section 4(f) Evaluations; early coordination and; scoping correspondence; meeting minutes; public meeting and hearing presentations; visualization materials, handouts and displays; technical basis reports (TBRs) and/or technical files; NEPA environmental documents; Section 106 documents; mitigation plans and reports; wetland and floodplain findings; and preliminary engineering plans, and remote sensing/mapping innovations; The format and content of all documents will be consistent with applicable State and Federal regulations, policies and guidelines.
The engineering services and environmental studies identified above are the general work activities that can be expected under these Open-End Contracts. A more specific and project-related Scope of Work will be outlined for each individual Work Order developed under each Open-End Contract.
This project reference assignment is considered non-complex. The letter of interest shall be limited to a maximum of three (3) pages, 8 1/2" x 11", one sided, plus an organizational chart (up to 11" x 17" size), and additional resumes, if applicable. (See the General Requirements and Information Section).
The Letter of Interest submission shall be sent to:
Mr. George M. Khoury, P.E., District Engineer
Engineering District 2-0
P. O. Box 342
1924-30 Daisy Street
Clearfield, PA 16830The Letter of Interest submission for this project reference number must be received at the address listed above by 4:30 P.M. prevailing time on the twentieth (20th) day following the date of this Notice.
Any technical questions concerning the requirements for this project should be directed to: Mr. Vasco A. Ordonez, P.E., District 2-0 at (814) 765-0439 or Fax No. (814) 765-0563
Beaver County
Project Reference No. 08430AG2509The Department will retain an engineering firm to provide supplementary construction inspection staff of approximately fifteen (15) inspectors, under the Department's Inspector(s)-in-Charge for construction inspection and documentation services on the following projects:
1. S.R. 2004, Section B05, Beaver County Local Name: Freedom-Crider Safety Project
This project involves roadway realignment, stream relocation, wetland construction, major geotechnical earthmoving activities, paved shoulders, drainage, a detention system, and maintenance and protection of traffic in the Township of New Sewickley.
2. S.R. 2004, Section 006, Beaver County Local Name: Freedom-Crider Bridges
This is the replacement of three (3) structures on Freedom Crider Road in the Township of New Sewickley. The proposed structures are two (2) precast arch bridges and one (1) twin cell box culvert. This project is a companion to S.R. 2004, Section 05.
The Department will establish an order of ranking of a minimum of three (3) firms for the purpose of negotiating an Engineering Agreement based on the Department's evaluation of the acceptable letters of interest received in response to this solicitation. The ranking will be established directly from the letters of interest. Technical proposals will not be requested prior to the establishment of the ranking.
The following factors, listed in order of importance, will be considered by the Department during the evaluation of the firms submitting letters of interest:
a. Review of inspectors' resumes with emphasis on construction inspection capabilities and specialized experience in structures, geotechnical work, environmental and wetland construction, paved shoulders, drainage and maintenance and protection of traffic. (References for each inspector should be made available upon request).
b. Understanding of the Department's requirements, policies and specifications.
c. Past Performance.
d. Number of NICET certified inspectors in each payroll classification.
e. Number of available inspectors in each payroll classification.
The qualifications and experience required of the firm's inspectors will be established by the Department, and the qualifications of the firm's proposed employees will be reviewed and approved by the Department.
It is anticipated that the supplementary construction inspection staff for this assignment will consist of the following number of inspectors who meet the requirements for the following inspection classifications:
No. of Classification
Inspectors Transportation Construction Manager 1 (TCM-1)
(NICET Highway Construction Level 4 or equivalent)1 (1) Transportation Construction Ins. Super. (TCIS)
(NICET Highway Construction Level 3 or equivalent)3 (3) Transportation Construction Inspector (TCI)
(NICET Highway Construction Level 2 or equivalent)8 (6) Technical Assistant (TA)
(NICET Highway Construction Level 1 or equivalent)3 (0) The number(s) in parenthesis above indicate the number of inspectors in each Classification that must meet at least one of the following requirements:
1. Be certified by the National Institute for Certification in Engineering Technologies (NICET) in the field of Transportation Engineering Technology, subfield of Highway Construction, or subfield of Highway Materials, at the Level required for the Inspection Classification.
2. Be registered as a Professional Engineer by the Commonwealth of Pennsylvania with the required highway experience specified for the Inspection Classification.
3. Be certified as an Engineer-in-Training by the Commonwealth of Pennsylvania with the required highway experience specified for the Inspection Classification.
4. Hold a Bachelor of Science Degree in Civil Engineering or a Bachelor of Science Degree in Civil Engineering Technology with the required highway experience specified for the Inspection Classification.
5. Hold an Associate Degree in Civil Engineering Technology with the required highway experience specified for the Inspection Classification.
The maximum reimbursement per hour of inspection for each Department Payroll Classification for calendar year of 2000:
Payroll Classification Maximum Straight Time Reimbursement Per Hour Of Inspection (TCM-1) $47.65 (TCIS) $41.75 (TCI) $36.53 (TA) $25.12 The maximum reimbursement per hour of inspection includes all costs for providing construction inspection services at the project site during the normal work week.
Maximum reimbursement per hour of inspection for subsequent calendar years, if applicable, will be established at the scope of work meeting.
The firm selected may be required to attend a pre-construction conference with the Department and the construction contractor for this project. Under the supervision and direction of the Department, the selected firm will be required to keep records and document the construction work; prepare current and final estimates for payment to the construction contractor; assist the Department in obtaining compliance with the labor standards, safety and accident prevention, and equal opportunity provisions of the contract item; one (1) environmental inspector supervisor (TCIS) to inspect the stream and wetland construction; two (2) inspectors certified in computer documentation; and perform other duties as may be required. Firms applying must have qualified personnel capable of climbing structures during painting, rehabilitation, or construction.
The firm selected will be required to supply the following equipment at no direct cost to the Department:
1 Nuclear Densometer Gauge/License at point of need when needed 12 Cellular Phones 1 Camera (digital) The goal for Disadvantaged Business Enterprise (DBE) participation in this Agreement shall be fifteen percent (15%) of the total contract price. Additional information concerning DBE participation in this Agreement is contained in the General Requirements and Information Section after the advertised project(s).
Letters of interest for this project must include a letter, signed by the individuals you propose for all TCM-1 and TCIS positions, giving their approval to use their name in your letter of interest for this specific project.
The maximum number of resumes to be included in the letter of interest shall be as follows:
Classification No. of Resumes TCM-1 1 TCIS 3 TCI 9 No resumes are required for the TA Classification. This project reference assignment is considered complex. The letter of interest shall be limited to a maximum of five (5) pages, 8 1/2" x 11", one sided, plus an organizational chart (up to 11" x 17" size), and additional resumes, if applicable. (See the General Requirements and Information Section).
The Letter of Interest submission shall be sent to:
Mr. Raymond S. Hack, P.E., District Engineer
Engineering District 11-0
45 Thoms Run Road
Bridgeville, PA 15017
Attention: Design Development UnitThe Letter of Interest submission for this project reference number must be received at the address listed above by 4:30 P.M. prevailing time on the tenth (10th) day following the date of this Notice.
Any technical questions concerning the requirements for this project should be directed to: Mr. Brian A. Krul, District 11-0, at (412) 429-3801.
Tioga County
Project Reference No. 08430AG2510The Department will retain an engineering firm to provide supplementary construction inspection staff of approximately twenty (20) inspectors, under the Department's Inspector(s)-in-Charge for construction inspection and documentation services for S.R. 6015, Section D52, (earthwork and drainage) and Section 52P (structures and paving), in Tioga County. This project consists of the construction of approximately 6.9 miles of four-lane limited access roadway beginning at S.R. 0015 and the Tioga River at the north end of Blossburg Borough and will extend to S.R. 0015 and the Tioga River at the Village of Canoe Camp. The construction will include approximately 5 million cubic yards of excavation, 2-five span bridges over S.R. 0015 and the Tioga River at the north end of Blossburg, 2-single span bridges over State Street in Covington Borough, 2-three span bridges over S.R. 0015 at Canoe Camp, 1-four span bridge over the Tioga River at Canoe Camp, 3 RC Box Culverts of various sizes and approximately 500 thousand tons of bituminous pavement. The construction will take approximately thirty (30) months.
The Department will establish an order of ranking of a minimum of three (3) firms for the purpose of negotiating an Engineering Agreement based on the Department's evaluation of the acceptable letters of interest received in response to this solicitation. The ranking will be established directly from the letters of interest. Technical proposals will not be requested prior to the establishment of the ranking.
The following factors, listed in order of importance, will be considered by the Department during the evaluation of the firms submitting letters of interest:
a. Review of inspectors' resumes with emphasis on construction inspection capabilities and specialized experience in the Maintenance and Protection of Traffic, soils, structures, concrete and asphalt paving, drainage, wetlands, CPM schedule monitoring and computer documentation system.
b. Understanding of Department's requirements, policies, and specifications.
c. Number of NICET and NECEPT certified inspectors in each payroll classifications.
d. Number of available inspectors in each payroll classification.
The qualifications and experience required of the firm's inspectors will be established by the Department, and the qualifications of the firm's proposed employees will be reviewed and approved by the Department.
It is anticipated that the supplementary construction inspection staff for this assignment will consist of the following number of inspectors who meet the requirements for the following inspection classifications:
No. of Classification
Inspectors Transportation Construction Manager 1 (TCM-1)
(NICET Highway Construction Level 4 or equivalent)2 (2) Transportation Construction Ins. Super. (TCIS)
(NICET Highway Construction Level 3 or equivalent)6 (6) Transportation Construction Inspector--Materials (TCI-Materials)
(NICET Highway Materials Level 2 or equivalent)1 (1) Transportation Construction Inspector (TCI)
(NICET Highway Construction Level 2 or equivalent)8 (5) Technical Assistant (TA)
(NICET Highway Construction Level 1 or equivalent)3 (0) The number(s) in parenthesis above indicate the number of inspectors in each Classification that must meet at least one of the following requirements:
1. Be certified by the National Institute for Certification in Engineering Technologies (NICET) in the field of Transportation Engineering Technology, subfield of Highway Construction, or subfield of Highway Materials, at the Level required for the Inspection Classification.
2. Be registered as a Professional Engineer by the Commonwealth of Pennsylvania with the required highway experience specified for the Inspection Classification.
3. Be certified as an Engineer-in-Training by the Commonwealth of Pennsylvania with the required highway experience specified for the Inspection Classification.
4. Hold a Bachelor of Science Degree in Civil Engineering or a Bachelor of Science Degree in Civil Engineering Technology with the required highway experience specified for the Inspection Classification.
5. Hold an Associate Degree in Civil Engineering Technology with the required highway experience specified for the Inspection Classification.
A total of six (6) inspectors assigned to this project must be certified by the Northeast Center of Excellence for Pavement Technology (NECEPT) as a Field Technician. Clearly indicate in your letter of interest which inspectors meet this requirement.
The maximum reimbursement per hour of inspection for each Department Payroll Classification for calendar year of 2000:
Payroll Classification Maximum Straight Time
Reimbursement Per Hour
Of Inspection(TCM-1) $47.65 (TCIS) $41.75 (TCI-Materials) $37.61 (TCI) $36.53 (TA) $25.12 The maximum reimbursement per hour of inspection includes all costs for providing construction inspection services at the project site during the normal work week.
Maximum reimbursement per hour of inspection for subsequent calendar years, if applicable, will be established at the scope of work meeting.
The firm selected may be required to attend a pre-construction conference with the Department and the construction contractor for this project. Under the supervision and direction of the Department, the selected firm will be required to keep records and document the construction work; prepare current and final estimates for payment to the construction contractor; assist the Department in obtaining compliance with the labor standards, safety and accident prevention, and equal opportunity provisions of the contract item; and perform other duties as may be required.
The firm selected will be required to supply the following equipment at no direct cost to the Department:
1 Nuclear Densometer Gauge/License at point of need when needed The goal for Disadvantaged Business Enterprise (DBE) participation in this Agreement shall be fifteen percent (15%) of the total contract price. Additional information concerning DBE participation in this Agreement is contained in the General Requirements and Information Section after the advertised project(s).
Letters of interest for this project must include a letter, signed by the individuals you propose for all TCM-1 and/or TCIS positions, giving their approval to use their name in your letter of interest for this specific project.
The maximum number of resumes to be included in the letter of interest shall be as follows:
Classification No. of Resumes TCM-1 3 TCIS 8 TCI-M 2 TCI 10 No resumes are required for the TA Classification.
This project reference assignment is considered non-complex. The letter of interest shall be limited to a maximum of three (3) pages, 8 1/2" x 11", one sided, plus an organizational chart (up to 11" x 17" size), and additional resumes, if applicable. (See the General Requirements and Information Section).
The Letter of Interest submission shall be sent to:
Mr. Paul E. Heise, P.E., District Engineer
Engineering District 3-0
715 Jordan Avenue
Montoursville, PA 17754The Letter of Interest submission for this project reference number must be received at the address listed above by 4:30 p.m. prevailing time on the twentieth (20th) day following the date of this Notice.
Any technical questions concerning the requirements for this project should be directed to: Mr. John P. Ryan, P.E., District 3-0, at (570) 368-4233.
Bradford, Tioga, Lycoming, Sullivan, Columbia, Montour, Northumberland,
Snyder and Union Counties
Project Reference No. 08430AG2511The Department will retain an engineering firm for an Open-End Contract to perform plans checking, P. S.&E. Package Preparation and Review of Construction Project Documentation on various projects located in Engineering District 3-0, that is Bradford, Tioga, Lycoming, Sullivan, Columbia, Montour, Northumberland, Snyder and Union Counties. The Contract will be for a sixty (60) month period with projects assigned on an as-needed basis. The maximum amount of the Open-End Contract will be $1.0 million.
The Department will establish an order of ranking of a minimum of three (3) firms for the purpose of negotiating an Open-End Contract based on the Department's evaluation of the letters of interest received in response to this solicitation.
The ranking will be established directly from the letters of interest. Technical proposals will not be requested prior to the establishment of the ranking.
The following factors, listed in order of importance, will be considered by the Department during the evaluation of the firms submitting letters of interest:
a. Past performance of firm with respect to quality of work, administrative and cost controls, ability to meet schedules, and previous experience on Open-End Contracts. The specific experience of individuals who constitute the firm shall be considered.
b. Project workload for the next two (2) years.
c. Available staffing for anticipated assignments.
d. Specialized experience and technical competence of firm.
e. Location of consultant in relation to the District.
f. Resumes of key personnel.
g. Capability for fast response time.
The engineering work and services which may be required under this Contract include:
Plans Checking
The consultant staff must demonstrate expertise in reading and interpreting highway and bridge construction plans. Consultant will be responsible for checking plans in accordance with PADOT ''Design Manual, Part 3, Highway Plans Presentation'', and applicable PADOT R.C., B.C., and T.C. Standards. Department personnel will be responsible for any back-checks as necessary.
P. S.&E. Package Preparation
Items of work will include preparing estimates, specifications, and supplements, determining working time, and writing transmittal letters. The consultant staff must demonstrate expertise in the processing of the P. S.&E. (Plans, Specifications, and Estimate) packages. Task shall be completed in accordance with Publication 51 (Contract Proposal Preparation Guide), Department policy and procedure, and in accordance with District procedure.
The consultant will be responsible for assembly and submission of P. S.&E. packages to Central Office for lettings on projects ranging from simple resurfacing projects with 100% State funding to more complex projects consisting of structure and roadway work with Federal funding, to the most complex projects involving major construction or reconstruction with non-exempt Federal funding. The consultant may also be required to attend pre-submission meetings.
Review of Construction Project Documentation
The consultant will be required to review PADOT construction documentation in accordance with PADOT Publication 11 (Finals Unit Manual) and specific District policies. (District policy differs primarily in that ALL contract items are reviewed, not a random sample).
The consultant staff must have knowledge of highway and bridge construction, and basic math skills, and will be responsible for travelling to the District Office in Montoursville, Lycoming county, or to various project field sites throughout District 3-0 (Bradford, Tioga, Lycoming, Sullivan, Columbia, Montour, Northumberland, Snyder, and Union Counties) to perform on-site construction documentation reviews. The completed review summary will be detailed on a standard ''Punch List'' form.
The engineering services identified above are the general work activities that can be expected under this Open-End Contract. A more specific and project-related Scope of Work will be outlined for each individual Work Order developed under this Open-End Contract.
This project reference assignment is considered non-complex. The letter of interest shall be limited to a maximum of three (3) pages, 8 1/2" x 11", one sided, plus an organizational chart (up to 11" x 17" size), and additional resumes, if applicable. (See the General Requirements and Information Section).
The Letter of Interest submission shall be sent to:
Mr. Paul E. Heise, P.E., District Engineer
Engineering District 3-0
715 Jordan Avenue
Montoursville, PA 17754The Letter of Interest submission for this project reference number must be received at the address listed above by 4:30 P.M. prevailing time on the twentieth (20th) day following the date of this Notice.
Any technical questions concerning the requirements for this project should be directed to: Mr. Gary Williams, P.E., District 3-0, at (570) 368-4391.
Monroe County
Project Reference No. 08430AG2512The Department will retain an engineering firm for a multi-phase, specific project agreement, to conduct environmental studies, prepare preliminary engineering plans, perform final design, and provide services during construction (shop drawing reviews and consultation during construction) for the proposed bridge replacement on S.R. 4002, Section 01B over Emerald Lake located in the Township of Tobyhanna, Monroe County. This agreement will be administered by Engineering District 5-0. The estimated construction cost is $1.0 million.
The existing structure, built in 1937, is a single span 15 meter long structure with stone abutments and a timber deck with a bituminous overlay. The structure is approximately eight (8) meters wide, but has recently been restricted to one (northbound) lane with traffic control provided by temporary traffic signals at either end of the structure. S.R. 4002 in the project area is a two lane minor collector highway that extends north and south through the Township of Tobyhanna. The project area will extend 150 meters to the north and south of the existing structure along S.R. 4002. The structure is bounded on the east and west by the waters of Emerald Lake, on the north by forest and detached residences and on the south by forest, open fields, and detached residences. The goal of this project is to remove the existing structure and replace it with a new structure. It is anticipated that the structure will be replaced on the same alignment with a longer structure to remove the abutments from the lake. Deficient approach geometry may require that some part of S.R. 4002 on the north side of the bridge be realigned as part of this project.
Another consultant is performing certain preliminary engineering tasks. Work performed by the other consultant will be incorporated by the selected consultant into their preliminary engineering design efforts. The other consultant will conduct an alternative study to determine the feasibility of several alternate bridge replacement scenarios (including realignment of S.R. 4002 to correct deficient geometry) and select a preferred alternative. Additional tasks performed by the other consultant include: field surveying services for the preliminary engineering phase, preliminary hydraulic and hydrologic analysis, preliminary structure design work to establish the required bridge span opening and pier width dimensions (should piers be necessary), and preparation of a Roadway Soils and Geological Engineering Reconnaissance Report (based on the established structure location and dimensions).
The selected engineering firm will be required to provide a variety of engineering services as indicated below, but not limited to:
a. All studies necessary for the preparation of a Categorical Exclusion Evaluation Level 2 and associated documents including: cultural resource surveys; wetlands delineation and evaluation; Section 106 documents; hazardous waste reports; archeological surveys, etc.
b. Preliminary engineering including, but not limited to: field surveying to supplement work done by the other consultant; hydraulic and hydrologic analysis; type, size, and location drawings; Step 9 submission; roadway design; E & S plans; soils and geotechnical reconnaissance (to finalize work done by the other consultant); maintenance and protection of traffic; right-of-way investigation; and coordination with utility companies.
c. Preparation of final roadway and structure plans, including, but not limited to: roadway and structure borings; final design; and preparation of plans, specifications, and estimates.
d. Consultation during construction.
All engineering services for this project will be performed in accordance with current Department Metric Design Standards.
The following factors, listed in order of importance, will be considered by the Department during evaluation of the firms submitting acceptable Letters of Interest:
a. Specialized expertise and technical competence.
b. Ability to expedite this project and maintain schedule and budget.
c. Project team composition.
d. Project team experience.
e. Past performance.
f. Location of consultant with respect to the project site and to the District Office.
The District will announce the firms that have been shortlisted at an open public meeting to be held in Engineering District 5-0, 1713 Lehigh Street, Allentown, PA 18103. All candidates that have submitted a Letter of Interest will be notified of the date. Specify a contact person (and fax number) in the Letter of Interest.
The goal for Disadvantaged Business Enterprise (DBE) participation in this Agreement shall be fifteen (15%) percent of the total contract price. Additional information concerning DBE participation in this Agreement is contained in the General Requirements and Information section after the advertised project(s).
This project reference assignment is considered moderately complex. The letter of interest shall be limited to a maximum of five (5) pages, 8 1/2" x 11", one sided, plus an organizational chart (up to 11" x 17" size), and additional resumes, if applicable. (See the General Requirements and Information Section).
The Letter of Interest submission shall be sent to:
Mr. Walter E. Bortree, P.E., District Engineer
Engineering District 5-0
1713 Lehigh Street
Allentown, PA 18103
Attention: Mr. James R. McGee, P.E.The Letter of Interest submission for this project reference number must be received at the address listed above by 4:30 p.m. prevailing time on the tenth (10th) day following the date of this Notice. Hand delivered Letters of Interest must be received and stamped in by the District mailroom before the deadline above.
Any technical questions concerning the requirements for this project should be directed to: Mr. James R. McGee, P.E., District 5-0, at (610) 798-4158 or Mr. Stephen L. Caruano, P.E., District 5-0, at (610) 798-4226.
Armstrong, Butler, Clarion,
Indiana and Jefferson Counties
Project Reference No. 08430AG2513The Department will retain an engineering firm for an Open-End Contract for various engineering services and environmental studies on various projects located in Engineering District 10-0, that is Armstrong, Butler, Clarion, Indiana, and Jefferson Counties. The Contract will be for a sixty (60) month period with projects assigned on an as-needed basis. The maximum amount of the Open-End Contract will be $2.0 million.
The Department will establish an order of ranking of a minimum of three (3) firms for the purpose of negotiating an Open-End Contract based on the Department's evaluation of the letters of interest received in response to this solicitation. The ranking will be established directly from the letters of interest. Technical proposals will not be requested prior to the establishment of the ranking.
The following factors, listed in order of importance, will be considered by the Department during the evaluation of the firms submitting letters of interest:
a. Past record of performance with respect to cost control, work quality, ability to meet schedules, and previous experience on Open-End Contracts. The specific experience of individuals who constitute the firms shall be considered.
b. Specialized experience and technical competence of firm.
c. Available staffing for this assignment.
d. Location of consultant in respect to the District.
The work and services required under this Contract may encompass a wide range of environmental studies and engineering efforts with the possibility of several different types of projects with short completion schedules being assigned concurrently. The anticipated types of projects include, but not limited to, bridge replacements or bridge rehabilitation with minor approach work, environmental studies, roadway betterments (3R type,) minor capital improvement projects (bridges or roadway), railroad grade crossing projects, and minor location studies, etc.
The firm may be required to perform any or all, but not limited to the following engineering services: attend field views and prepare minutes, perform field surveys; plot topography and cross sections; prepare submission for utility verification and relocations engineering; prepare all pertinent submissions and materials necessary for the Department to prepare the application to PUC and for the PUC field conference; attend and supply any required information for all PUC meetings and hearings during the design of the project; develop erosion control details and narrative; prepare right of way plans; complete structure designs including type, size and location reports, core boring layouts and foundation designs and reports; develop traffic control plans with narratives; conduct soils investigations and prepare soils reports; investigate utility involvement on projects; provide material for and participate in value engineering reviews; coordinate contacts with railroad officials and procure railroad related costs, permits, and insurance; collect signal timing, accident data and other traffic flow data; document engineering study findings and activities; alternative analysis to assess impacts and mitigation; and prepare construction plans, specifications, and estimates.
The areas of environmental study required under the Contract may include, but are not limited to: air quality; noise; energy; vibration; hazardous waste; surface water and ground water quality; surface water and ground water hydrology; terrestrial ecology including threatened and endangered species; wetlands; soils; geology; farmlands; visual quality; socio-economic resources; cultural resources; Section 4(f) Evaluations; early coordination and; scoping correspondence; meeting minutes; public meeting and hearing presentations; visualization materials, handouts and displays; technical basis reports (TBRs) and/or technical files; NEPA environmental documents; Section 106 documents; mitigation plans and reports; wetland and floodplain findings; and preliminary engineering plans, and remote sensing/mapping innovations; The format and content of all documents will be consistent with applicable State and Federal regulations, policies and guidelines.
The firm may also be required to perform any or all, but not limited to the following in order to ensure a complete environmental investigation has been performed: provide all necessary environmental services, material, and equipment necessary to collect, analyze, and organize data; assess impacts; conduct agency and pubic involvement activities; and prepare reports and design mitigation plans.
The reports and other graphic material to be prepared may include, but are not limited to, early coordination and scoping correspondence; plans of study; meeting minutes; public meetings and hearing presentations; handouts and displays; technical basis reports; EPA environmental documents; Section 106 documents; Section 4(f) evaluations; mitigation plans and reports; and wetland and floodplain findings.
The firm may be required to perform design phase partnering and facilitation moderation on projects designed by consultants and/or in-house forces.
The firm may be required to perform value engineering on selected projects or facilitate a value engineering team by incorporating guidelines and techniques of the Society of American Value Engineers and criteria as outlined in Design Manual 1, Part 2.
The firm may also be required to perform landscape architect duties which involve preparing landscaping plans, terrestrial mitigation plans, wetland mitigation planting plans, and other associated duties.
The format and content of all documents, plans, and specifications will be consistent with applicable State and Federal regulations and guidelines.
The engineering services and environmental studies identified above are the general work activities that can be expected under this Open-End Contract. A more specific and project-related Scope of Work will be outlined for each individual Work Order developed under this Open-End Contract.
This project reference assignment is considered non-complex. The letter of interest shall be limited to a maximum of three (3) pages, 8 1/2" x 11", one sided, plus an organizational chart (up to 11" x 17" size), and additional resumes, if applicable. (See the General Requirements and Information Section).
The Letter of Interest submission shall be sent to:
Mr. Richard H. Hogg, P.E., District Engineer
Engineering District 10-0
Route 286 South, P. O. Box 429
Indiana, PA 15701
Attention: Mr. Shaun E. WernerThe Letter of Interest submission for this project reference number must be received at the address listed above by 4:30 P.M. prevailing time on the twentieth (20th) day following the date of this Notice.
Any technical questions concerning the requirements for this project should be directed to: Mr. Shaun E. Werner, District 10-0, at (724) 357-7614.
General Requirements and Information Firms interested in providing the above work and services are invited to submit a Letter of Interest with the required information for each Project Reference Number for which the applicant wishes to be considered.
The Letter of Interest and required information must be submitted to the person designated in the individual advertisement.
The Letter of Interest and required information must be received by the Deadline indicated in the individual advertisement.
All consultants, both prime consultants and subconsultants, who desire to be included in a Letter of Interest must have an Annual Qualification Package on file with the appropriate District Office, by the deadline stipulated in the individual advertisements.
For Statewide projects, all consultants, both prime consultants and subconsultants, who desire to be included in a Letter of Interest must have an Annual Qualification Package on file with the Central Office, Bureau of Design by the deadline stipulated in the individual advertisements.
By submitting a letter of interest for the projects that request engineering services, the consulting firm is certifying that the firm is qualified to perform engineering services in accordance with the laws of the Commonwealth of Pennsylvania. A firm not conforming to this requirement may submit a letter of interest as a part of a joint venture with an individual, firm or corporation which is permitted under State law to engage in the practice of engineering.
Information concerning the Annual Qualification Package can be found in Strike-off Letter No. 433-99-04 or under the Notice to all Consultants published in the February 27, 1999 issue of the Pennsylvania Bulletin.
The requirements for Letters of Interest, in addition to the requirements stipulated in the individual advertisement, are as follows:
1. The Letter of Interest must include the project reference number, the firm's legal name, and the firm's federal identification number.
2. Identify the project manager.
3. Identify subconsultants, if any, including DBE/WBE, if required.
4. Identify key project staff.
If a Joint Venture responds to a project advertisement, the Department of Transportation will not accept separate Letters of Interest from the Joint Venture constituents. A firm will not be permitted to submit a Letter of Interest on more than one (1) Joint Venture for the same Project Reference Number. Also a firm that responds to a project as a prime may not be included as a designated subcontractor to another firm that responds as a prime to the project. Multiple responses under any of the foregoing situations will cause the rejection of all responses of the firm or firms involved. The above does not preclude a firm from being set forth as a designated subcontractor to more than one (1) prime responding to the project advertisement.
If a goal for Disadvantaged Business Enterprise (DBE) participation is established for an advertised project, firms expressing interest in the project must agree to ensure that Disadvantaged Business Enterprise (DBE) firms as defined in the Transportation Equity Act for the 21st century (TEA-21) and currently certified by the Department of Transportation shall have the opportunity to participate in any subcontracting or furnishing supplies or services approved under Form 442, Section 1.10(a). The TEA-21 requires that firms owned and controlled by women (WBEs) be included, as a presumptive group, within the definition of Disadvantaged Business Enterprise (DBE). The goal for DBE participation shall be as stated in the individual project advertisement. Responding firms shall make good faith efforts to meet the DBE goal using DBEs (as they are defined prior to the act, WBEs or combinations thereof).
Proposing DBE firms must be certified at the time of submission of the Letter of Interest. If the selected firm fails to meet the established DBE participation goal, it shall be required to demonstrate its good faith efforts to attain the goal.
Responses are encouraged by small firms, Disadvantaged Business Enterprise (DBE) firms, and other firms who have not previously performed work for the Department of Transportation.
The assignment of the agreement/contract for the above advertisement(s) will be made to one of the firms who submitted an acceptable Letter of Interest in response to the project advertisement. The assignment will be made based on the Department's evaluation of the firm's qualification and capabilities. The Department reserves the right to reject all letters submitted, to cancel the solicitations requested under this Notice, and/or to readvertise solicitation for the work and services.
BRADLEY L. MALLORY,
Secretary
[Pa.B. Doc. No. 00-351. Filed for public inspection February 25, 2000, 9:00 a.m.]
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