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PA Bulletin, Doc. No. 03-1583

THE GOVERNOR

PART I. GOVERNOR'S OFFICE

[4 PA. CODE CH. 1]

[EXECUTIVE ORDER NO. 2003-3]

[33 Pa.B. 4065]

Management and Productivity Improvement Initiative

April 30, 2003

   Whereas, improvement in the management and productivity of state government is fundamental both to the delivery of quality service and to the fulfillment of fiscal responsibility; and

   Whereas, confidence in government rests in large measure in the value received for the resources invested; and

   Whereas, to help improve the economy of the Commonwealth and the stewardship of scarce resources, and ensure that government operates efficiently and effectively, a detailed analysis and evaluation of the programs and functions of state government are necessary; and

   Whereas, the pressure for greater organizational efficiency and effectiveness is often generated under the competitive pressure of the marketplace; while the public sector historically has not been as proficient as possible in fine-tuning operations, improving cost efficiency and streamlining operations; and

   Whereas, because the government of this Commonwealth has historically viewed operation and management concerns from the perspective of individual agencies and programs, little if any attention has been given to enterprise-wide management and productivity improvements or the elimination of redundancies across state government; and

   Whereas, the Commonwealth must take the opportunity to redefine and restructure its government by seeking short-term opportunities to reduce cost and more effectively use scarce resources, as well as making longer-term structural changes in the way state government delivers services; and

   Whereas, making state government more agile, more responsive, and more efficient will generate significant savings, eliminate waste and duplication, and improve customer service.

   Now, Therefore, I, Edward G. Rendell, Governor of the Commonwealth of Pennsylvania, by virtue of the authority invested in me by the Constitution of the Commonwealth of Pennsylvania and other laws, do formally establish the Pennsylvania Management and Productivity Improvement Initiative (hereinafter referred to as the ''Initiative''), including creation of the Office of Management and Productivity (hereinafter referred to as the ''Office'') in the Governor's Office of Administration, and the Management and Productivity Improvement Council (hereinafter referred to as the ''Council'') and do order and direct as follows:

    


Governor

   Fiscal Note:  GOV 03-4. (1) General Fund; (2) Implementing Year 2002-03 is $33,000; (3) 1st Succeeding Year 2003-04 is $11,000; 2nd Succeeding Year 2004-05 is $0; 3rd Succeeding Year 2005-06 is $0; 4th Succeeding Year 2006-07 is $0; 5th Succeeding Year 2007-08 is $0; (4) 2001-02 Program--$N/A; 2000-01 Program--$N/A; 1999-00 Program--$N/A; (7) General Government Operations; (8) recommends adoption.

Annex A
TITLE 4.  ADMINISTRATION
PART I.  GOVERNOR'S OFFICE
CHAPTER 1.  AGENCY OPERATION AND ORGANIZATION
Subchapter OO.  MANAGEMENT AND PRODUCTIVITY IMPROVEMENT INITIATIVE

Sec.

1.491.Goals.
1.492.Office of Management and Productivity.
1.493.Volunteers in service.
1.494.Management and Productivity Improvement Council.
1.495.Private Sector Task Force.
1.496.Responsibilities of Commonwealth agencies.

§ 1.491.  Goals.

   The goals of the Management and Productivity Improvement Initiative are to:

   (1)  Improve the efficiency and productivity of State government.

   (2)  Improve the cost effectiveness of State government operations.

   (3)  Identify ways to enhance revenues and use resources more effectively.

   (4)  Identify ways to leverage scarce resources and improve interagency coordination.

   (5)  Place a renewed emphasis on customer service.

§ 1.492.  Office of Management and Productivity.

   The Office of Management and Productivity (Office) is created within the Office of Administration. The Director of the Office reports to the Secretary of Administration. The Office of Administration provides all support services and staff for the Office. The purposes and goals of the Office are to:

   (1)  Make recommendations to the Governor on management and productivity improvements and to advise the Governor of the results of those efforts.

   (2)  Identify, implement and evaluate programs, systems and processes to improve management operations and efficiency and increase productivity within State government, including improvements in contracting, procurement, technology, management, organization, operations and facility and property management.

   (3)  Identify opportunities to improve customer service and methods of assessing customer satisfaction.

   (4)  Review collective bargaining agreements and employee work rules to identify areas with the potential for greater efficiency and productivity.

   (5)  Assist agencies in management redesign efforts, program evaluation and performance evaluations.

   (6)  Identify ways to enhance nontax revenues and generate additional funding mechanisms.

   (7)  Solicit input from State employees on methods to improve management and productivity and develop the means to recognize individual employee contributions in reducing costs, improving efficiency and enhancing customer service.

   (8)  Exercise other responsibilities and duties as directed by the Governor.

§ 1.493.  Volunteers in service.

   The Office of Management and Productivity (Office) shall create a program whereby volunteer and released time workers in private sector employment may assist the Office and the Management and Productivity Improvement Council in identifying and implementing strategies, processes and programs designed to improve State government management and productivity. The Office shall establish guidelines for this program.

§ 1.494.  Management and Productivity Improvement Council.

   (a)  Purposes. The Management and Productivity Improvement Council (Council):

   (1)  Advises and assists the Governor and the Office of Management and Productivity (Office) in identifying opportunities to improve management, operations and programs in State government.

   (2)  Aids in the development and implementation of strategies for improving the management and productivity of State government.

   (3)  Assists in evaluating the efficacy of management and productivity improvements and results of those efforts.

   (b)  Composition. The Council consists of the following members:

   (1)  Secretary of Administration.

   (2)  Secretary of the Budget.

   (3)  Secretary of Banking.

   (4)  Secretary of Conservation and Natural Resources.

   (5)  Secretary of Education.

   (6)  Secretary of Environmental Protection.

   (7)  Secretary of General Services.

   (8)  Secretary of Public Welfare.

   (9)  Secretary of Revenue.

   (10)  Secretary of Transportation.

   (11)  Governor's Chief of Staff.

   (c)  Officers. The Secretary of Administration serves as Chairperson of the Council. The Director of the Office serves as Secretary of the Council.

   (d)  Powers and duties. The Council has the power and duty to:

   (1)  Identify opportunities for improving the management and productivity of State government.

   (2)  Develop and implement strategies for making the improvements, including developing and updating a work plan.

   (3)  Identify barriers to the implementation of management and productivity improvement efforts and recommend strategies for addressing these barriers.

   (4)  Evaluate the cost and programmatic impact of improvements to State government management and productivity efforts.

   (5)  Exercise all other powers and duties that the Governor delegates to the Council.

§ 1.495.  Private Sector Task Force.

   A Private Sector Task Force (Task Force) is created to assist the Management and Productivity Improvement Council. The Task Force is composed of up to five representatives from the private sector selected by the Governor. The Task Force is responsible for identifying:

   (1)  Best practices that might translate into opportunities for the Commonwealth to improve management and productivity.

   (2)  The resources within the public or private sector that might assist the Commonwealth in improving management and productivity.

§ 1.496.  Responsibilities of Commonwealth agencies.

   Commonwealth agencies under the direction of the Governor shall cooperate with the Office of Management and Productivity (Office) and the Management and Productivity Improvement Council (Council). Commonwealth agencies shall, at a minimum:

   (1)  Provide information, records and materials as might be necessary for the Office and the Council to carry out their responsibilities.

   (2)  Implement management and productivity improvements identified by the Office and approved by the Council.

   (3)  Evaluate the efficiency and effectiveness of management and productivity improvements.

   (4)  Recommend to the Office and the Council areas of investigation that might result in improvements to State government operations and customer service and achieve reduced costs or spending.

   (5)  Encourage and reward employees for recommending and implementing program efficiencies, cost savings and improvements in customer service.

[Pa.B. Doc. No. 03-1583. Filed for public inspection August 15, 2003, 9:00 a.m.]


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