THE GOVERNOR
PART I. GOVERNOR'S OFFICE
[4 PA. CODE CH. 6]
[EXECUTIVE ORDER NO. 2004-8]
[35 Pa.B. 6743]
Enterprise Information Technology Governance Board April 29, 2004
Whereas, historically, the Commonwealth's information technology (IT) policy for the governance of IT initiatives throughout the Enterprise has been largely decentralized; and
Whereas, Commonwealth offices under the Governor's jurisdiction invest approximately one billion dollars annually to create and support IT infrastructure and systems; and
Whereas, The Administrative Code of 1929 requires administrative departments and several independent and departmental administrative boards to coordinate their work and activities with other departments, boards, and commissions; and
Whereas, IT investments and development efforts should be prioritized across the Commonwealth and coordinated across agencies to enhance information sharing, standardization, and cost-effectiveness; and
Whereas, coordinated technology standardization across Commonwealth agencies will increase the effectiveness of product development projects, reduce research and development investments, enable volume hardware and software purchases, and enhance system compatibility and data sharing; and
Whereas, an integrated IT strategy will improve organizational efficiency, streamline data collection and data sharing, and enhance the security of the Commonwealth IT infrastructure from cyber attacks; and
Whereas, no central IT organization currently exists to govern, evaluate, and monitor agency IT planning, research, project prioritization, invest-ment, and effectiveness. Therefore, it is imperative to establish an Enterprise IT Governance Structure to facilitate a cost-effective, coordinated technology investment strategy that effectively leverages IT resources and data systems across Commonwealth agencies.
Now, Therefore, I, Edward G. Rendell, Governor of the Commonwealth of Pennsylvania, by virtue of the authority vested in me by the Constitution of the Commonwealth of Pennsylvania and other laws do hereby establish an Enterprise Information Technology Governance Board and order and direct as follows.
Fiscal Note: GOV-04-13. No fiscal impact; (8) recommends adoption.
Annex A
TITLE 4. ADMINISTRATION
PART I. GOVERNOR'S OFFICE
CHAPTER 6. ADDITIONAL COUNCILS AND COMMITTEES
Subchapter Q. ENTERPRISE INFORMATION TECHNOLOGY
GOVERNANCE BOARD Sec.
6.241. Purpose. 6.242. Powers and duties. 6.243. Composition. 6.244. Responsibilities of the Governor's Office of Administration, Office for Information Technology. 6.245. Communities of practice. 6.246. Agency information technology requirements. 6.247. Effective date. § 6.241. Purpose.
The purpose of the Enterprise Information Technology (IT) Board is to establish an Enterprise IT Governance Structure to oversee the investment and performance of information solutions across the Commonwealth's agencies and to advise and counsel the Governor on the development, operation and management of the Commonwealth's IT investments, resources and systems.
§ 6.242. Powers and duties.
(a) The Enterprise Information Technology (IT) Board (Board) will:
(1) Define a strategic vision for Commonwealth IT operations.
(2) Establish program priorities.
(3) Approve IT planning.
(4) Direct IT investments.
(5) Oversee IT purchasing and policy.
(b) The Board will have the authority to resolve interagency disputes, make and implement recommendations on staffing and operational issues, monitor project performance and perform other duties as assigned by the Governor.
§ 6.243. Composition.
(a) The Governor will designate one person from the Enterprise Information Technology Board (Board) to serve as chairperson for the purposes of convening meetings and conducting business.
(b) The Board will be composed of the following:
(1) Secretary of Administration.
(2) Secretary of the Budget.
(3) Secretary of General Services.
(4) Governor's Chief of Staff.
(5) Deputy Secretary for Information Technology/Office of Administration, who serve as the Commonwealth's Chief Information Officer.
(6) Other members as deemed necessary by the Governor.
§ 6.244. Responsibilities of the Governor's Office of Administration, Office for Information Technology.
The Governor's Office of Administration, Office for Information Technology (IT) will be responsible for:
(1) Implementing policy, planning and budget directives adopted by the Enterprise Information Technology Governance Board (Board), including monitoring projects approved by the Board.
(2) Making recommendations to the Governor through the Board on IT-related budget requests; monitoring annual enterprise-wide IT spending; and reviewing and approving, prior to submission to the Department of General Services, all IT sole source requests as well as providing preissuance approval for all agency requests for proposal, invitation to qualify scopes of work greater than an amount specified by the Board, and IT Emergency Contracts.
(3) Creating and maintaining a current Enterprise IT inventory.
(4) Managing a communities of practice planning process.
(5) Reviewing and approving all IT senior management appointments through the Deputy Secretary for Information Technology, who will provide a recommendation through the established senior level appointment process to the Governor's Office for all appointments to chief information officer (CIO) or information technology manager positions.
(6) Assisting in the performance appraisal of IT senior management appointments through the Deputy Secretary for Information Technology, who will co-evaluate the performance of CIOs in collaboration with the appropriate, responsible agency official.
(7) Establishing an enterprise architecture and deploy enterprise-wide technology, including establishing product standards, technical reviews of agency systems and establishing security procedures and protocols.
(8) Developing and deploying geographic information system and geospatial technology investments, including establishing data development priorities, interoperability and architecture standards for data sharing across agencies and with extended enterprise partners.
(9) Performing other IT-related activities as directed by the Board.
§ 6.245. Communities of practice.
The Governor's Office of Administration, Office for Information Technology (IT) will establish a communities of practice (CoP) planning process that will bring together agencies that share program and policy objectives, serve common populations or have compatible data collection and management needs. The CoP process will focus on enterprise IT planning and project prioritization to:
(1) Ensure that the IT projects funded in the Governor's budget are the most critical and are aligned with enterprise goals.
(2) Identify similar projects being addressed across multiple agencies and plan for the development of these initiatives in a collaborative, nonredundant manner.
§ 6.246. Agency information technology requirements.
Each executive agency under the Governor's jurisdiction shall:
(1) Establish a central information technology (IT) organization within the agency to manage IT processes.
(2) Submit an annual strategic plan to the Governor's Office of Administration, Office for Information Technology.
(3) Comply with enterprise hardware and software standards established by the Board.
(4) Comply with enterprise security policy and conduct periodic security audits.
§ 6.247. Effective date.
This subchapter takes effect immediately.
[Pa.B. Doc. No. 05-2305. Filed for public inspection December 16, 2005, 9:00 a.m.]
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