THE GOVERNOR
Title 4--ADMINISTRATION
PART I. GOVERNOR'S OFFICE
[4 PA. CODE CH. 6]
[EXECUTIVE ORDER NO. 2004-8 AS AMENDED]
[36 Pa.B. 378]
Enterprise Information Technology Governance Board December 19, 2005
Whereas, historically, the Commonwealth's information technology (IT) policy for the governance of IT initiatives throughout the Enterprise has been largely decentralized; and
Whereas, Commonwealth offices under the Governor's jurisdiction invest approximately one billion dollars annually to create and support IT infrastructure and systems; and
Whereas, The Administrative Code of 1929 requires administrative departments and several independent and departmental administrative boards to coordinate their work and activities with other departments, boards, and commissions; and
Whereas, IT investments and development efforts should be prioritized across the Commonwealth and coordinated across agencies to enhance information sharing, standardization, and cost-effectiveness; and
Whereas, coordinated technology standardization across Commonwealth agencies will increase the effectiveness of product development projects, reduce research and development investments, enable volume hardware and software purchases, and enhance system compatibility and data sharing; and
Whereas, an integrated IT strategy will improve organizational efficiency, streamline data collection and data sharing, and enhance the security of the Commonwealth IT infrastructure from cyber attacks; and
Whereas, no central IT organization currently exists to govern, evaluate, and monitor agency IT planning, research, project prioritization, investment, and effectiveness. Therefore, it is imperative to establish an Enterprise IT Governance Structure to facilitate a cost-effective, coordinated technology investment strategy that effectively leverages IT resources and data systems across Commonwealth agencies.
Now, Therefore, I, Edward G. Rendell, Governor of the Commonwealth of Pennsylvania, by virtue of the authority vested in me by the Constitution of the Commonwealth of Pennsylvania and other laws do hereby establish an Enterprise Information Technology Governance Board (hereinafter referred to as the ''Board'') and order and direct as follows:
Governor
Fiscal Note: GOV 05-17. No fiscal impact; (8) recommends adoption.
Annex A
TITLE 4. ADMINISTRATION
PART I. GOVERNOR'S OFFICE
CHAPTER 6. ADDITIONAL COUNCILS AND COMMITTEES
Subchapter Q. ENTERPRISE INFORMATION TECHNOLOGY GOVERNANCE BOARD § 6.242. Powers and duties.
(a) The Enterprise Information Technology (IT) Governance Board (Board) will:
(1) Define a strategic vision for Commonwealth IT operations.
(2) Establish program priorities.
(3) Approve IT planning.
(4) Direct IT investments.
(5) Oversee IT purchasing and policy.
(b) The Board will have the authority to resolve interagency disputes, make and implement recommendations on staffing and operational issues, monitor project performance, assign project management and business process reengineering resources from the Office of Administration, Office for Information Technology to critical agency projects, and perform other duties as assigned by the Governor.
§ 6.244. Responsibilities of the Governor's Office of Administration, Office for Information Technology.
The Governor's Office of Administration, Office for Information Technology (IT) will be responsible for:
(1) Implementing policy, planning, and budget directives adopted by the Enterprise Information Technology Governance Board (Board), including monitoring projects approved by the Board.
(2) Making recommendations to the Governor through the Board on IT-related budget requests; monitoring annual enterprise-wide IT spending; and reviewing and approving, prior to submission to the Department of General Services, IT sole source requests as well as providing pre-issuance approval for all agency Requests for Proposal, Invitation to Qualify scopes of work greater than an amount specified by the Board, and IT Emergency Contracts.
(3) Assisting in drafting IT procurement documents, participate in procurement review and evaluation processes and assist in negotiating final IT contracts. This must adhere to the Commonwealth procurement and technology policy directives.
(4) Providing project management resources as directed by the Board to oversee and manage agency IT projects.
(5) Providing business process reengineering resources as directed by the Board to facilitate the analysis of business process changes prior to the initiation of an IT project.
(6) Reviewing and approving all aspects of the project implementation including change order management, deliverable payments and final acceptance for projects determined by the Board.
(7) Creating and maintaining a current Enterprise IT inventory.
(8) Managing a communities of practice planning process.
(9) Reviewing and approving all agency and central IT senior management appointments through the Deputy Secretary for Information Technology, who will provide a recommendation through the established senior level appointment process to the Governor's Office for all appointments to chief information officer (CIO) or information technology manager positions.
(10) Assisting in the performance appraisal of IT senior management appointments through the Deputy Secretary for Information Technology, who will co-evaluate the performance of CIOs in collaboration with the appropriate, responsible agency official.
(11) Establishing an enterprise architecture and deploy enterprise-wide technology, including establishing product standards, technical reviews of agency systems, and establishing security procedures and protocols.
(12) Developing and deploying geographic information system and geospatial technology investments, including establishing data development priorities, interoperability and architecture standards for data sharing across agencies and with extended enterprise partners.
(13) Establishing and facilitating a process for the identification of IT shared services, and when approved and requested by the Board providing the shared services.
(14) As part of the shared services program, establishing and leading an Enterprise Telecommunications Governance Board to ensure consolidation of Commonwealth telecommunications policy, services and infrastructure, when appropriate, and to review and authorize requests for new services. This board will focus on telecommunications as it related to the Commonwealth operations.
(15) As directed by the Board, establishing a single IT budget within each agency. When directed establish a single IT budget for each community of practice.
(16) Performing other IT-related activities as directed by the Board.
§ 6.246. Agency information technology requirements.
Each executive agency under the Governor's jurisdiction shall:
(1) Establish a central information technology (IT) organization within their agency to manage IT processes.
(2) Submit an annual strategic plan to the Governor's Office of Administration, Office for Information Technology.
(3) Comply with enterprise hardware and software standards established by the Board.
(4) Comply with enterprise security policy and conduct periodic security audit.
(5) Participate in the identification and recommendation of IT shared services for review and approval by the Board.
(6) Provide shared services as requested by the Board.
(7) Comply with the creation of a single IT budget by agency and community of practice as directed by the Board through the Deputy Secretary for Information Technology.
§ 6.248. Termination date.
This subchapter will remain in effect unless revised or rescinded by the Governor.
[Pa.B. Doc. No. 06-133. Filed for public inspection January 27, 2006, 9:00 a.m.]
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