[46 Pa.B. 5185]
[Saturday, August 20, 2016]
[Continued from previous Web Page] GUIDANCE MANUALS:
• Provider Handbook 01—Physician—updated 04/2016
• Provider Handbook 03—Dentist—updated 06/20/2016
• Provider Handbook 04—Podiatrist—updated 04/2016
• Provider Handbook 05—Medical Supplier—updated 04/2016
• Provider Handbook 06/08—Short Procedure Unit/Ambulatory Surgical Center—updated 09/2015
• Provider Handbook 07—Chiropractor—updated 04/2016
• Provider Handbook 09—Birth Centers—updated 04/2016
• Provider Handbook 10-I—Independent Medical/Surgical Clinic—updated 04/2016
• Provider Handbook 11-I—Inpatient Hospital (Encompasses provider types General Hospital, Rehabilitation Hospital, Private Mental Hospital, State Mental Hospital and Extended Acute Psychiatric Care—updated 09/01/15
• Provider Handbook ll-O—Outpatient Hospital (Encompasses provider types General Hospital, and Rehabilitation Hospital—updated 09/01/15
• Provider Handbook 15—Optometrist—updated 04/2016
• Provider Handbook 16—Independent Laboratory—updated 04/2016
• Provider Handbook 18—Ambulance Company—updated 04/2016
• Provider Handbook 19—Pharmacy—updated 04/2016
• Provider Handbook 20—Portable X-Ray Provider—updated 04/2016
• Provider Handbook 21—Renal Dialysis Center—updated 04/2016
• Provider Handbook 22—Funeral Director—updated 04/2016
• Provider Handbook 23—Home Health Agency—updated 04/2016
• Provider Handbook 26—Rural Health Clinic—updated 04/2016
• Provider Handbook 28—Drug and Alcohol Clinic—updated 09/2015
• Provider Handbook 29—Outpatient Psychiatric Clinic—updated 4/2016
• Provider Handbook 30—Family Planning Clinic—updated 04/2016
• Provider Handbook 31—Midwives—updated 04/2016
• Provider Handbook 33—Psychiatric Partial Hospitalization Facility—updated 09/01/2015
• Provider Handbook 37—Hospice—updated 04/2016
• Provider Handbook 41—Psychologist—updated 04/2016
• Provider Handbook 42—Comprehensive Outpatient Rehabilitation Facility—updated 04/2016
• Provider Handbook 43—Physical Therapist—updated 04/2016
• Provider Handbook 44—Certified RN Anesthetist—updated 04/2016
• Provider Handbook 49—Certified RN Practitioner—updated 04/2016
• Provider Handbook 50—Early Periodic Screening, Diagnosis and Treatment (EPSDT) Provider updated —updated 04/2016
• Provider Handbook 54—Nutritionist—updated 04/2016
• Provider Handbook 55—PA Department of Aging (PDA) Waiver—updated 04/2016
• Provider Handbook 59—COMMCARE Waiver —updated 04/2016
• Medical Assistance Transportation Program—Instructions and Requirements (Note: Revised/Reissued Annually)Office of Long Term Living—Contact: Elaine Smith (717) 346-9168
Year Code Citation Subject Date Issued Bulletin Number 1998 — Respite Care Nursing Facility Admissions 04/17/98 35-98-06
36-98-06— Medicare Cost-Sharing Payment for Nursing Facility Residents 07/31/98 35-98-10
36-98-101999 Ch. 1187 Capital Component Payments for Post-Moratorium Beds 04/17/99 1187-99-01
35-99-05
36-99-052007 Nursing Facility Documentation Requirements for Movable Equipment that is Rented or Leased 12/07/07 03-07-10 2008 Nursing Facility Documentation Requirements for Movable Equipment that is Rented or Leased 07/07/08 03-08-04 2009 Statewide Waiting List Protocols for Office of Long Term Living Medicaid Waivers and the Act 150 Attendant Care Program 11/25/09 05-09-01
51-09-01
52-09-01
55-09-01
59-09-01Provider Rates for Services Funded through the OBRA, Independence and COMMCARE Waivers 06/25/09 05-09-02
17-09-02
36-09-02
41-09-02
43-09-02
55-09-02
59-09-022010 Financial Management Services Rate 12/23/10 05-10-09
51-10-09
52-10-09
55-10-09
59-10-09Office of Long Term Living Home and Community Based Program Policy Clarification Update (Omnibus Bulletin) 12/23/10 05-10-08
51-10-08
55-10-08
59-10-08Dual Enrollment for Services funded through OLTL Home and Community-Based Programs and Services funded through the Office of Developmental Programs 10/25/10 05-10-07
51-10-07
52-10-07
55-10-07
59-10-07Individual Service Plan Development, Review and Implementation Procedures for OLTL Home and Community Based Services 10/20/10 05-10-06
51-10-06
52-10-06
55-10-06
59-10-06Nursing Home Transition Outreach Form 10/08/10 05-10-05
51-10-05
52-10-05
55-10-05
59-10-05Department of Aging/Office of Long Term Living Home and Community Based Services program Policy Clarifications 07/06/10 05-10-04
51-10-04
55-10-04
59-10-04Fiscal/Employer Agency Standards 06/01/10 54-10-03 Standards and Reimbursement Rates for the Enhanced Older Adult Daily Living Center Program for Medicaid Aging Waiver Participants 04/20/10 03-10-02
41-10-02
55-10-02Incident Management Policy for Office of Long Term Living (OLTL) Home and Community Based Services Programs 04/09/10 05-10-01
51-10-01
52-10-01
55-10-01
59-10-012011 Critical Incident Management Policy for Office of Long Term Living Home and Community Based Services Programs 10/14/11 05-11-06
51-11-06
52-11-06
54-11-06
55-11-06
59-11-06Accessibility Adaptations and Assistive Technology 10/11/11 05-11-07
51-11-07
52-11-07
54-11-07
55-11-07
59-11-07Community Integration Changes provided in the MA Home and Community-Based Waiver Program 09/29/11 05-11-05
51-11-05
52-11-05
55-11-05
59-11-05Program Fraud & Financial Abuse in Office of Long Term Living MA Home and Community Based Services (HCBS) Programs 08/08/11 05-11-04
51-11-04
52-11-04
54-11-04
55-11-04
59-11-04Recession of OLTL Bulletin 05-10-07, 51-10-07, 52-10-07, 5-10-075, 59-10-07 06/30/11 05-11-03
51-11-03
52-11-03
55-11-03
59-11-03Billing Procedure Codes for Fiscal/Employer Agents (F/EAs) 01/21/11 54-11-01
51-11-01
59-11-01
55-11-01
05-11-012012 CH 52 Procedures and Timeframes Related to Performance of Level of Care Assessments and Independent Enrollment Broker Responsibilities (This bulletin supersedes and replaces 55-12-02) 12/31/12 55-12-03 CH 52 Procedures and Timeframes Related to Performance of Level of Care Assessments and Independent Enrollment Broker Responsibilities (Superseded by 55-12-03) 11/21/12 55-12-02 CH. 1187 Nursing Facility Participation Review Process and Guidelines-statement of policy 06/30/12 42 Pa.B. 3748 CH 52 Billing Instructions-Home and Community Based Waiver Provider's Billing of Procedure Codes 5 Based on Authorized Service Plans through PROMISe 06/05/12 05-12-01
51-12-01
55-12-01
59-12-01CH 52 Procedures and Timeframes Related to Performance of Level of Care Assessments and Independent Enrollment Broker Responsibilities (Superseded by 55-12-03) 11/21/12 55-12-02 CH 52
CH 52OLTL Service Coordination Rate in Effect
OLTL Rate for Enrollment07/14/12
06/30/12CH 52 OLTL Fee Schedule Rates established 06/09/12 2013 CH 52 Hearings and Appeals 12/23/13 51-13-12
55-13-12
59-13-12CH 52 Rescission of Office of Long-Term Living HCBS Directives, Bulletins and Other Policy Documents 12/04/13 05-13-11
51-13-11
55-13-11
59-13-11CH 52 Addition to the Office of Long-Term Living Standardized Home and Community-Based Services Waiver Participant Informational Materials—Your Appeal and Fair Hearing Rights 11/14/13 05-13-10
51-13-10
55-13-10
59-13-10Rescission of Office of Long-Term Living HCBS Directives, Bulletins, and Other Policy Documents (subsequently repealed and reissued) 11/14/13 05-13-09
51-13-09
55-13-09
59-13-09CH 52 Statewide Waiting List Guidelines for Office of Long-Term Living Medicaid Waivers and the Act 150 Program 11/05/13 05-13-08
51-13-08
55-13-08
59-13-08OLTL Home and Community-Based Services Service Authorization Form (subsequently repealed and reissued) 7/12/13 51-13-07
55-13-07
59-13-07CH 52 Additions to Office of Long-Term Living Standardized HCBS Waiver Participant Informational Materials—Abuse, Neglect and Exploitation and Self-Directed Models of Service 07/12/13 51-13-06
55-13-06
59-13-06CH 52 OLTL Standardized Home and Community-Based Services Waiver Participant Informational Materials 05/20/13 51-13-04
55-13-04
59-13-04CH 52 Clarification of type, scope, amount, duration and frequency of services 05/16/13 05-13-05
08-13-05
11-13-05
17-13-05
19-13-05
25-13-05
26-13-05
41-13-05
51-13-05
54-13-05
55-13-05
59-13-05CH 52 Providing for Absence Policies in the Enhanced Adult Daily Living Centers 03/22/13 03-13-03
41-13-03
55-13-03
CH 52 Billing Instructions-Home and Community Based Waiver Provider's Billing of Procedure Codes Based on Authorized Service Plans through PROMISeTM 02/07/13 05-13-02
51-13-02
54-13-02
55-13-02
59-13-02CH 52
CH 52OLTL Enrollment Fee Increase
OLTL Service Coordination Rate Increase01/26/13
01/26/13CH 52 Maintaining Waiver Eligibility While in an Institution 01/24/13 05-13-01
51-13-01
52-13-01
55-13-01
59-13-01
2014 — Preventable Serious Adverse Events 09/13/14 03-14-08 CH 52 Service Coordination After-Hours Coverage 06/19/14 51-14-07
55-14-07
59-14-07Financial Management Services Information 05/12/14 51-14-07
54-14-07
55-14-07
59-14-07Act 150 Program Sliding Fee Scale-2014 Revised 05/12/14 59-14-06 Revised Target Resident (MI, ID, ORC) Reporting Form (MA 408) 02/12/14 03-14-12 CH 52 Release of OLTL Home and Community-Based Services Provider Handbook 01/30/14 03-14-02
05-14-02
08-14-02
11-14-02
17-14-02
19-14-02
23-14-02
25-14-02
26-14-02
41-14-02
51-14-02
54-14-02
55-14-02
59-14-022015 CH 52 Critical Incident Management 04/16/15 05-15-02
51-15-02
54-15-02
55-15-02
59-15-022015 Act 150 Program Sliding Fee Scale—2015 03/09/15 54-15-01,
59-15-01CH 52 Critical Incident Management 04/16/15 05-15-02
51-15-02
54-15-02
55-15-02
59-15-02CH 52 Rescission of HCBS Directives, Bulletins and other Policy Documents 10/27/2015 54-15-03,
59-15-03CH 52 Individual Service Plan Development, Review and Implementation 12/07/2015 54-15-06,
59-15-06Revised Pennsylvania Preadmission Screening Resident Review Identification (Level I) Form (MA 376) 12-15-2015 01-15-04
03-15-04
07-15-04
55-15-04Revised Pennsylvania Preadmission Screening Resident Review Evaluation (Level II) Form (MA 376.2) 12-15-2015 01-15-05
03-15-052016 Overtime and Minimum Wage Requirements in Participant-Directed Models of Service 01/11/2016 54-16-01,
59-16-01Electronic Submission of Nursing Facilities' MA-11 Cost Reports, Supporting Documentation and Signed Certification Report 03-01-2016 03-16-02 Provider Choice Protocol 03/08/2016 59-16-03 Act 150 Program Guidelines 05/12/2016 54-16-04,
59-16-04Act 150 Program Sliding Fee Scale for Calendar Year 2016 06-01-16 54-16-05,
59-16-05GUIDANCE MANUALS:
Bureau of Home and Community Based Services
• Aging Medicaid Waiver # 279
• Attendant Care Waiver # 277
• COMMCARE Waiver # 0386
• OBRA Medicaid Waiver # 0235
• Independence Medicaid Waiver # 0319Nursing Facility
• Interpretive Guidelines—interpretations of the 1187 Nursing Facility regulations used during audits of the MA-11 Cost Reports
• Instructions for Financial and Statistical Report-Form MA-11
• MA-11 Cost Report Submission System—End User Manual V.5.1
• Nursing Facility Assessment End User Manual
• Resident Data Reporting Manual
• UB-04 Billing Guide for PROMISeTM Nursing Facilities for County and Nonpublic Nursing Facilities and State Restoration Centers—Nursing facility services only applies to county nursing facilities and nonpublic nursing facilities. Regulations related to payment for nursing facility services can be found under 55 Pa. Code Chapters 1187 and 1189 and does not include intermediate care facilities for persons with an intellectual disability, Federal or State-owned long-term care nursing facilities or Veteran's homes.
• Data Book (Participation Review Workbook)Office of Children, Youth & Families—Contact: Cathy Utz (717) 705-2912
POLICY STATEMENTS:
Year Code Citation Subject Date Issued Bulletin Number 1980 Ch. 3140 Funding of Basic Ed. Components of Private Day Treatment Center Programs 10/29/80 99-80-22 1982 Ch. 3130 Notice of Right to Appeal for Spanish-Speaking Clients 12/30/82 3130-82-01 1983 Ch. 3130 Clarification of the Definition of ''Accept for Service'' 02/04/83 3130-83-03 Ch. 3700 Waiver for Foster Family Homes by Foster Family Care Agencies 02/04/83 3700-83-01 Ch. 3130 Clarification of County C & Y Agency Requirements with Respect to Fee Setting 02/04/83 3130-83-04 Ch. 3130 Clarification on Caseworker-to-Family Case Load Ratio & Case Management Functions 02/04/83 3130-83-07 Ch. 3140 Clarification of Adoption Asst. to Relatives in Adoption Cases 05/02/83 3140-83-07 Ch. 3140 3130.64(b)(2), 3130.67(9), 3140.131(7), 3700.35(b)(1) Reimbursement to Parents for the Cost of Child Visits 08/15/83 3130-83-11
3140-83-13
3700-83-031984 Ch. 3001 Transmittal of Interdepartment Memo. on Nonimmunized Students Excluded from Attending School 07/08/84 99-84-13 Ch. 3490 Release of Child Abuse Info. to the Media 08/15/84 99-84-20 Ch. 3130 Interstate Compact on Juveniles 09/30/85 99-85-27 Ch. 3490 Providing Copies of Child Abuse Reports to Subjects 11/20/85 99-85-28 1986 Ch. 3490 Law Enforcement Officials as Perpetrators of Suspected Child Abuse 07/15/86 3490-86-04 Ch. 3490 Policy Clarifications Regarding Child Protective Services Law and Regulations as Related to Act 33 04/01/86 3490-86-02 Ch. 3490 Policy Clarifications Regarding Child Protective Services Law and Regulations as Related to Act 33—
Part II06/16/86 3490-86-05 Ch. 3490 Policy Clarifications Regarding Child Protective Services Law and Regulations as Related to Act 33—
Part III11/01/86 3490-86-08 1987 Ch. 3490 Implementation of Child Protective Service Policies Relating to Alleged Medical Neglect of Disabled Infants 05/01/87 3490-87-01 Ch. 3490 Sharing Child Abuse Info Among DPW Offices 09/01/87 3490-87-03 Ch. 3490 Policy Clarification of the Child Protective Services Law and Regulations 06/01/87 3490-87-02 Ch. 3140 Personal Incident Costs 10/01/87 3140-87-05 Ch. 3140 OCYF Financial Participation in Costs of County Human Service Departments 08/31/87 3140-87-02 1988 Ch. 3490 Screening Student Interns 05/88 3490-88-01 1989 Ch. 3350 Adoption Record Disclosure 07/01/89 3350-89-01 1991 Ch. 3130 Regulatory Interpretation Guidelines for Revisions to Chapter 3130 09/20/91 3130-91-03 1994 Supervised Independent Living Guidelines 07/94 00-94-07 Site Visits and Access to Records by PA Protection and Advocacy, Inc. 08/22/94 00-94-19 1995 Ch. 3490 Amendments to the Child Protective Services Law that Become Effective July 1, 1995 09/05 3490-95-02 1996 Ch. 3490 Certification and Training for Children and Youth Workers 06/20/96 3490-96-03 Surveying and Evaluating Child Welfare Agencies Implementation and Compliance with MEPA 08/15/96 00-96-06 1997 Ch. 3140 Availability of Federal Financial Participation For Profit Residential Child Care Facilities 01/17/97 3140-97-02 Access to Pennsylvania State Police Records 10/01/97 00-97-09 Priority Placement Request Procedures for the Interstate Compact on the Placement of Children 12/01/97 00-97-12 1998 Ch. 3140 MEPA 1994—Small Business 02/07/98 3140-98-03 1997 Association of Juvenile Compact Administrators Rules and Regulations Amended Travel Permit 06/01/98 00-98-06 1999 Ch. 3140 Adoption Assistance Questions and Answers 03/17/99 3140-99-01 Ch. 3490 Drug Convictions Prohibiting Hiring and Approving Foster/Adoptive Parent Applications 02/03/99 3490-99-01 Ch. 3490 Implementation of Revisions to the Child Protective Services Law as Amended by Act 127 of 1998 10/01/99 3490-99-02 2000 Ch. 3140 AFCARS Planning, Budgeting and Invoicing Procedures 08/15/00 3140-00-02 Ch. 3490 Child Death Review and Report Protocols 10/10/00 3490-00-01 2001 Ch. 3130 The Second Revised Interim Guidelines for the Adoption and Safe Families Act of 1997 01/02/01 3130-01-01 Ch. 3140 Revised Policies and Procedures: Title IV-E Placement Maintenance Eligibility and Reimbursability, Title IV-E Adoption Assistance Eligibility and Title XX Medicaid Eligibility 04/09/01 3140-01-01 Ch. 3490 Revised Certification and Training Requirements for Children and Youth Supervisors 09/25/01 3490-01-02 2003 Kinship Care Policy 06/30/03 00-03-03 Megan's Law 04/13/03 00-03-02 Ch. 3140 Interstate Compact on Adoption and Medical Assistance 01/01/04 3140-03-02 Ch. 3350 Statewide Adoption Network Policies and Procedures 01/01/03 3350-03-01 Ch. 3490 A.Y. v. DPW/Allegheny County 03/10/03 3490-03-01 Ch. 3490 Federal Criminal History Clearances for PA Residents 04/25/03 3490-03-02 2004 MH/MR Services for Children Placed Out-of-County In Pre-Adoptive or Foster Homes 07/19/04 00-04-02 Ch. 3140 Child Welfare TANF Services Policies and Procedures 05/17/04 3140-04-06 Ch. 3140 Approval/Licensing of Foster Family Homes 04/01/04 3140-04-02 Ch. 3140
Ch. 3490Child Placements with Emergency Caregivers 07/01/04 3140-04-05
3490-04-01Ch. 3700 Medical Foster Care Services for Children Served by County Children and Youth Agencies 07/01/04 Special Transmittal 2005 Ch. 3490 Implementation of Act 160 of 2004 Amending the Child Protective Services Law 09/01/05 3490-05-01 2006 Federal Financial Participation Rate Change for Title IV-E Placement Maintenance and Adoption Assistance Costs 10/18/06 00-06-05 Ch. 3140 Random Moment Time Study Policy and Procedures—
Juvenile Probation Offices07/28/06 3140-06-03 Ch. 3140 Federal Title IV-E and Medicaid Administrative Invoicing Procedures 09/12/06 3140-06-05 Ch. 3140 Random Moment Time Study Requirements Family Service Plan Documentation 10/11/06 Special Transmittal Ch. 3800 Strategies and Practices to Eliminate Unnecessary Use of Restraint 01/30/06 Special Transmittal Ch. 3490 Safety Assessment and Planning Process 03/15/06 3490-06-01 2007 FFP Rate Change for Title IV-E Placement Maintenance and Adoption Assistance Costs 04/16/07 00-07-01 Ch. 3490 Protocol to Address Domestic Violence in Families with Child Welfare Involvement 08/03/07 Special Transmittal 2008 Ch. 3350 Expanded Ground for Involuntary Termination of Parental Rights 04/03/08 Special Transmittal Ch. 3490 Frequency and Tracking of Caseworker Visits to Children in Federally Defined Foster Care 05/01/08 3490-08-05 Ch. 3140 Title IV-E Foster Case Maintenance and Adoption Assistance Program Costs Allowable for Federal Financial Participation (FFP) 05/12/08 3140-08-01 Ch. 3350
Ch. 3490
Ch. 3700Implementation of Safe and Timely Placement of Foster Children Act (P.L. 109-239) 05/12/08 99-08-01 Ch. 3490 Implementation of Act 126 of 2006 Amending the Child Protective Services Law 03/24/08 3490-08-02 Ch. 3490 Implementation of Act 179 of 2008 And Act 72 of 2007 Amending the Child Protective Services Law 06/27/08 3490-08-03 Ch. 3490 Implementation of New Reporting Requirements As Required by Act 146 of 2006 and Act 179 of 2006 10/01/08 3490-08-04 Ch. 3700 Implementation of Act 68 of 2005 (The Resource Family and Adoption Process Act), Act 73 of 2005 (The Resource Family Care Act), and Act 78 of 2007 10/01/08 3700-08-01 Ch. 3130
Ch. 3350
Ch. 3700Impact of Act 109 on Agency Operations 12/29/08 Special Transmittal 2009 Act 76 of 2007 01/07/09 Special Transmittal Ch. 3130
Ch. 3140
Ch. 3700Fostering Connections to Success and Increasing Adoptions Act of 2008 02/24/09 Special Transmittal Ch. 3130 Implementation of the Indian Child Welfare Act of 1978 03/09/09 3130-09-01 Ch. 3170 Out of Home Placement Services—Contract Documentation 04/07/09 3170-09-01 Ch. 3170 Out of Home Placement Services—Contract Documentation 08/25/09 3170-09-02 Ch. 3700
Ch. 3800Disaster Planning 10/09/09 Letter from Deputy Secretary Ch. 3800 Strategies and Practices to Eliminate the Use of Unnecessary Restraints 12/19/09 3800-09-01 Ch. 3800 Prone Restraints in Children's Facilities 12/19/09 3800-09-02 Ch. 3140 Implementation of Child Care Funding Policy Beginning State Fiscal Year (SFY) 2010-2011 07/01/09 3140-09-03 Ch. 3130
Ch. 3140Fostering Connections to Success and Increasing Adoptions Act of 2008—Adoption Program Requirements 12/30/09 Special Transmittal 2010 Ch. 3130 Shared Case Responsibility and Procedures 05/03/10 3130/10/01
3130/10/02
3140/10/03Permanent Legal Custodian Educational Portions of ''Non-Educational'' Residential Treatment 01/04/10 OMHSAS-10-02 Ch. 3130 Termination of Parental Rights and Compelling Reasons 01/05/10 Special Transmittal Ch. 3140 Needs-Based Plan/Budget Amendment 04/20/10 3140-10-01 Ch. 3130 Shared Case Responsibility Policy and Procedures 05/03/10 3130-10-01 YDC/YFC Interim Per Diem Rates Effective July 1, 2010 07/01/10 00-10-01 Ch. 3130 Permanent Legal Custodian Policy 07/30/10
3130-10-02 3140-10-03Ch. 3130 Change in Process for Verifying Paternity 08/04/10 Special Transmittal Ch. 3800 Act 45 of 2010 Regarding Restraint Use and Reporting Requirements of Pregnant Females 08/04/10 3800-10-01 Ch. 3130 Implementation of 45 CFR Part 1356 Chafee Nation Youth in Transition Database Part 1 08/09/10 3130-10-03 Ch. 3130 Educational Stability & Continuity of Children Receiving Services from the County Children & Youth Agency (CCYA) Including the Use of an Education Screen 09/17/10 3130-10-04 Ch. 3130 Clean Indoor Air Act Compliance Guidance 09/17/10 3130-10-05 Ch. 3170 Out of Home Placement Services—Contract Documentation 12/23/10 3170-10-02 Complex Case Planning 12/28/10 00-10-02 2011 Ch. 3130 Basic Health Information Form (CY980) 04/01/11 3130-11-01 Ch. 3350 Implementation of Act 101 of 2010 04/25/10 3350-11-01 Ch. 3490 Developmental Evaluation and Early Intervention Referral Policy Issued 06/07/10;
Revised 06/01/113490-10-01 Ch.3140 Fiscal Year 2012-13 Children, Youth and Families Needs-Based Plan and Fiscal Year 2011-12 Implementation Plan Instructions Issued 05/27/11;
Revised 06/17/113140-11-01 Ch. 3140 Act 148 Invoicing Procedures for County Child Welfare Services 07/06/11 3140-11-02 YDC/YFC Interim Per Diem Rates Effective 7/1/11 09/15/11 00-11-02 Ch. 3130 Youth Independent Living Services Guidelines (and Appendix) 07/08/11 3130-11-04 Ch. 3490 Implementation of Act 201 of 2002 (Safe Haven) 07/15/11 3490-11-01 2012 Master Client Index (MCI) Service Expansion 02/15/12 00-12-01 Ch. 3490 Statewide General Protective Services (GPS) Response Times 04/13/12 3490-12-01 Ch. 3130,
3680
3800Children in Foster Care Act (Act 119 of 2010) 02/10/12 3130-12-02
3680-12-01
3800-12-02Ch. 3140 Random Moment Time Study Policies and Procedures County Children and Youth Agencies 05/07/12 3140-12-02 Ch. 3130 Concurrent Planning Policy and Implementation 05/11/12 3130-12-03 2013 YDC/YFC Interim Per Diem Rates Effective July 1, 2013 10/07/13 00-13-01 Ch. 3140 Fiscal Year 2012/13 Act 148 Invoicing And Medicaid Invoicing Procedures for County Child Welfare Services 05/15/13 3140-13-01 Ch. 3140 County Children and Youth Program Title XX and Title IV-B Procedures 06/28/13 3140-13-04 Ch. 3140 Fiscal Year 2014-15 Children, Youth And Families Needs-Based Plan and Fiscal Year 2013-14 Implementation Plan Instructions 07/03/13 3140-13-03 Ch. 3140 Fiscal Year 2013/14 Act 148 Invoicing And Medicaid Invoicing Procedures for County Child Welfare Services 09/11/13 3140-13-05 Ch. 3140 Federal Title IV-E Invoicing Procedures Manual 10/15/13 3140-13-06 2014 Ch. 3800 Search and Seizure in Programs that Serve Children and Youth 02/28/14 3800-14-01 2014 Information Sharing Policies and Procedures for Communication Between Agencies and Individuals Who Supervise and Care for Children and Youth in Out-of-Home Placement and the Physical Health and Behavioral Health Managed Care Organizations 05/23/14 00-14-01 YDC/YFC Interim Per Diem Rates Effective July 1, 2014 07/01/14 00-14-02 Act 80 of 2012 and Act 91 of 2012 10/16/14 Special Transmittal Ch. 3130 Youth Independent Living Services Guidelines 12/08/14 3130-14-01 Ch. 3130,
3700,
3800Implementation of the Sex Offender Registration and Notification Act relating to the Registration of Juvenile Offenders 09/17/14 3130-14-02
3700-14-01
3800-14-02Ch. 3140 Fiscal Year 2015-16 Children, Youth And Families Needs-Based Plan and Fiscal Year 2014-15 Implementation Plan Instructions 05/14/14 3140-14-01 Fiscal Year 2014-15 Act 148 Invoicing And Medicaid Invoicing Procedures for County Child Welfare Services 11/21/14 3140-14-02 Ch. 3800 Search and Seizure in Programs that Serve Children and Youth 02/28.14 3800-14-01 2015 YDC/YFC Interim Per Diem Rates Effective July 1, 2014 07/01/15 00-15-02 Ch. 3140 Fiscal Year 2016-17 Children, Youth And Families Needs-Based Plan and Fiscal Year 2015-16 Implementation Plan Instructions 05/15/15 3140-15-01 Fiscal Year 2015-16 Act 148 Invoicing And Medicaid Invoicing Procedures for County Child Welfare Services 01/08/16 3140-15-02 Ch. 3490 Implementation of Child Fatality and Near Fatality Review and Report Protocols As Required by Act 33 of 2008 and Act 44 of 2014 07/15/15 3490-15-01 GUIDANCE MANUALS:
• Planning Permanent Families for Children Residing in Mental Retardation Residential Facilities
• Audit Clause Language for Use in All County Child Welfare Service Provider Contracts
• Indirect Costs Under the County Cost Allocation Plan Guidelines
• Reporting of Indirect Costs—County Children and Youth Services
• Local Management Agency Policy and Procedures Manual
• PA Standards for Child Welfare Practice
• Model Petitions and Court Orders
• Foster Care Visitation Manual
• Safety Assessment and Management Process Reference Manual (last updated 06/09)
• Special Transmittal on Safe Sleep Environment Recommendations for Infants One Year of Age and Under (10/28/08)
• Pennsylvania's Child Welfare Practice Model
• Model Set of Standards for Pennsylvania's Multidisciplinary Investigative TeamsINTERNAL GUIDELINES:
• Youth Development Center/Youth Forestry Camp Policy Manual
• Report on Recommended Best Practices for IV-E & TANF ProgramsOffice of Mental Health and Substance Abuse Services/—Contact: Stephanie Webb (717) 783-8067
POLICY STATEMENTS:
Year Code Citation Subject Date Issued Bulletin Number 1980 Ch. 5310
Fee for Service Funding of Mental Health Community Residential Rehabilitation (CRR) Programs 12/05/80 6100-80-02 Ch. 4210 1981 Ch. 4226 Office of Mental Health County Program Record Retention Policy 02/17/81 5000-81-01 Ch. 4220 Eligibility of ''At Risk'' Children for MH/MR Services 05/05/81 99-81-23 Ch. 5100 Ch. 4226 Interpretation of Section 6404.3.2 of the 6400 MH/MR Regulations Search of Visitors and Residents/Patients at State-Operated Mental Hospitals, Long-Term Care Units and Restoration Centers 02/20/81 6000-81-02 Ch. 4000 Funding of Early Intervention Services for Children Identified as MR, Mentally Disabled, or At Risk 12/07/81 99-81-59 Responsibility for Collection of Tuition Exp. Under Act 199 of 1980 for Out-of-State Residents 12/21/81 99-81-49 03/17/82 199-82-01 1982 Ch. 4210
Ch. 11Procedures for Discharge of Mentally Retarded Patients at State Mental Hospitals 04/02/82 99-82-14 Ch. 5310 Financial Competency Statements 04/16/82 99-82-14 Ch. 5310
Ch. 118600 Letters of Agreement Between CRR Service Providers and County Administrative Programs 05/10/82 8000-82-04 Building Occupancy Requirement for CRR Service Providers 06/25/82 8000-82-06 Ch. 5100 Vecchione Competency Determinations, Procedures, and Alternatives Ch. 11 Voting Rights and Procedures 07/16/82 99-82-33 Ch. 5310 New Vecchione Petition Forms 08/17/82 99-82-36 Ch. 11 Community Residential Rehabilitation Services for Young Adult Clients Monitoring the Guardianship Petitioning Process at State Centers and State Mental Hospitals 08/20/82 99-82-39 09/15/81 99-82-50 09/24/82 99-82-47 1983 Ch. 1101
Ch. 1150Payment of Residential Placement Costs for Mentally Retarded or Severely Emotionally Disturbed Children in Residential Facility 03/08/83 99-83-10 Ch. 4210
Ch. 11Continuity of Care 05/26/83 99-83-19 Ch. 5100 Guardianship Petitioning Process—Redeterminations 07/18/83 99-82-4799- Ch. 5100
Ch. 5100Informed Consent to Non-Psychiatric Health Care at State Mental Hospitals. 08/02/83 83-26 Ch. 5310 Referral Procedures for ''Guilty But Mentally Ill'' Individuals 08/08/83 99-83-23 Notification of State Mental Hospital 302 Commitments 08/08/83 99-83-29 Ch. 5210 Ch. 5100 Ch. 20 Guidelines for the Development of Children's Community Residential Rehabilitation Services (CRRS) Programs
Patient Care Review Committee09/15/83 99-83-35 Child and Adolescent Partial Hospitalization Programs Associated with School Programs 09/21/83 99-83-38 11/14/83 99-83-41 Guidelines for Voluntary and Involuntary Patients Refusing Physical Examination on Admission 11/22/83 99-83-42 Expiration of 4th Provisional Cert. of Compliance 12/15/83 99-83-49 1984 Charges for Evaluation and Reports Requested by OVR 04/13/84 99-84-11 Ch. 13 Guidelines for the Physical Structure of Seclusion Rooms 05/01/84 99-84-19 Ch. 4300
Ch. 4210County Indirect Cost Allocation Plan Guidelines 06/13/84 99-84-22 Ch. 5100 Continuity of Care 06/05/84 99-84-24 Treatment Team Management 08/01/84 99-84-30 Ch. 4310 Guidelines for Delivery of MH Forensic Svs. To Persons in Co. Jails & Persons on Prob. Or Parole 08/27/84 99-84-38 Use of Authorized Absence at Discharge 08/23/84 99-84-39 Care and Maintenance Policy 08/29/84 99-84-42 Standards for Psychological Services in State Mental Hospitals and South Mountain Restoration Center 10/12/84 99-84-49 1985 Ch. 4300 County Indirect Cost Allocation Plan Guideline Update—Maintenance In Lieu of Rent as a Direct Cost (Joint MH/MR Bulletin) 08/22/85 99-85-17 Ch. 1153 Requirements for Treatment Plans & Documentation of Treatment 10/31/85 29-85-02
33-85-02Ch. 4210 Readmission from Community Placement Within 30 Days of Discharge 05/03/85 99-85-21 Ch. 5100 Administration of Psychotropic Medication to Protesting Patients 03/11/85 99-85-10 Ch. 5100 Treatment of Persons During Pendency of a 304 or 305 Commitment Petition 07/22/85 99-85-19 Ch. 11 Predischarge Money Management Planning 10/28/85 99-85-38 Ch. 4310 Care and Maintenance Policy Guidelines for Indigent Certification 12/10/85 99-85-44 Ch. 5100 Guidelines for Use of Electroconvulsive Therapy (ECT) 03/05/85 99-86-06 1986 Ch. 4000 Procedures for Review of Service Eligibility and Termination Decisions 01/17/86 99-86-01 Ch. 3490 Implementation of Act 33 of 1985 03/19/86 99-86-11 Ch. 5100 Involuntary Outpatient Commitment 05/08/86 99-86-14 Community Support Programs: Social Security Work Incentives 06/23/86 99-86-20 Education: A Crucial Strategy in the Rehabilitation of the Mentally Ill Community Support Programs: The Job Training Partnership Act 05/21/86 99-86-16 Families of Mentally Ill Self Help Movement 03/18/86
03/18/8699-86-10
99-86-071987 Ch. 4305 Client Liability Community MH/MR Liability 05/21/87 4305-87-02 Ch. 5100 Notice of Grievance & Appeal Proc. Involuntary Outpatient Commitment 09/08/87 99-87-23 Revised MH/MR Client Liability Community Services Regulations Ch. 4305 Model Policy and Procedures AIDS/HIV 01/08/87 4305-87-01 Blind/Visually Impaired Patients 07/22/87 99-87-26 The Consumer's Self-Help Alternative 01/15/87 99-87-08 OMH Policy on Application of Act 33 and Administrative Bulletin 00-85-96 01/15/87 99-87-05 Ch. 3490 01/16/87 99-87-04 1988 Ch. 4305 Quarterly Liability Summaries 01/29/88 4305-88-01 Ch. 1151
1163MA Revisions to Chapters 1151 and 1163 Regulations 06/29/99 11-88-02 Ch. 1101
1150Fee Schedule Revisions and Transportation Requirements 06/30/88 00-88-14 Do Not Resuscitate (DNR) 07/12/88 00-88-12 Ch. 1153 Appropriate Billing for Psychiatric Partial Hospitalization Providers and Outpatient Psychiatric Clinics 03/01/88 00-88-03 Ch. 1101 County Payment Exception for TCM Services 11/04/88 1101-89-01 1989 Ch. 4210 Abatement for Liability for Psychological Evaluations 09/14/89 00-89-17 Ch. 1550 Signature Requirements 09/25/89 00-89-07 Accessibility of Appropriate MH Services for Persons who are Hearing Impaired 10/10/89 00-89-09 Ch. 5100 Requirement to Notify County Administrators 11/28/89 00-89-12 1990 SSI Disability for Children 09/27/90 00-90-24 1991 Ch. 1151 Certification of Need—Medical Assistance Patients Under the Age of 21 06/24/91 13-91-01 Clozaril Monitoring and Evaluation Visit Ch. 1153 State Mental Hospital Admission of Involuntary Committed Individuals 11/06/91 29-91-07 Ch. 5100 Physicians Services Coverage 08/15/91 SMH-91-04 Annual Income and Expenditure Reports Certification and Appeal Process 06/10/91 SMH-91-03 Patient/Client Information System Ch. 4300 10/21/91 OMH-91-13 MA Patients Under 21—Certification of Necessity OMH-91-09 07/01/91 OMH-91-05 Transmittal of General Family Based Mental Health Services Program Issues OMH-91-19 Ch. 1151 OMAP Independent Team—Certification of Need—MA Patients Under the Age of 21 04/30/91 13-92-03 1992 Clozapine Support Services 02/27/92 01-92-04 Community Residential Rehabilitation Services (CRRS) Length of Stay Policy OMH-92-05 Ch. 1151 Clarification of CRR Regulation Section 5310.33(e) 02/21/92 OMH-92-06 OMH-92-07 Ch. 1153
Ch. 5310Policy and Guidelines on Ensuring the Protection of Human Rights (Patient Rights) 01/31/92
04/03/92SMH-92-01
OMH-92-16Ch. 5310 Patient Care Evaluation Studies OMH-92-12 MH Crisis Intervention Services Implementation 04/03/92 OMH-92-14 05/05/92 Ch. 5100 Community Integrated Employment Program Definitions 06/24/92 Patient Abuse Investigations Investigator's Resource Manual 10/15/92 11/10/92 Ch. 14 12/14/92 1993 Ch. 1101 PAYMENT FOR MENTAL HEALTH SERVICES PROVIDED IN A RESIDENTIAL TREATMENT FACILITY FOR ELIGIBLE INDIVIDUALS UNDER 21 YEARS OF AGE 01/01/93 1165-93-07
01-93-04Patient Smoking Tuberculosis Surveillance and Management 06/15/93 SMH-93-02 Immunization of Patients/Residents and Employees 06/15/93 SMH-93-03 Ch. 5221 Resource Coordination Implementation 07/09/93 SMH-93-04 07/30/93 OMH-93-09 Ch. 1101 Cooperation with Utilization Review OMH_93-08 09/17/93 MH Crisis Intervention Service Guidelines OMH-93-10 08/09/93 00-93-23 Ch. 4210 Medical Assistance for Children 09/15/93 Ch. 5221 Intensive Case Management Record Requirement 09/21/93 5221-93-01 Providing Service to Persons with Autism/Pervasive Developmental Disorder 11/09/93 00-93-29 1994 Ch. 1150 Outpatient Psychiatric Services For Children Under 21 Years of Age 01/11/94 01-94-01
41-94-01
48-94-01
49-94-01
50-94-01Responsibilities of South Mountain Restoration/Long Term Care Facilities Regarding Implementation of Nursing Home Reform Legislation 02/14/94 OMH-94-03 Responsibilities of South Mountain Restoration/Long Term Care Facilities Regarding Implementation of Nursing Home Reform Legislation OMH-94-02 180-Day Exception Requests and Invoice Submission Time Frames 02/23/94 180-Day Exception Requests and Invoice Submission Time Frames OMH-94-07 Serious Mental Illness: Adult Priority Group OMH-94-09 Ch. 1101 04/11/94 OMH-94-05 Ch. 1101 Prior Authorization of Partial Hospitalization Services for Children Beyond the Limit of Total Number of Hours 05/27/94 33-94-04 Plan of Care Summary Form Referenced in 01-94-01 01-94-05 Guidelines for Assuring Accessibility of State Mental Hospital Services for Persons who are Hearing Impaired 03/04/94 SMH-94-02 Ch. 1153 12/30/94 04/01/94 06/28/94 1995 CH. 1153 ACCESSING OUTPATIENT WRAPAROUND MENTAL HEALTH SERVICES Not Currently Included in the Medical Assistance Program Fee Schedule for Eligible Children Under 21 years of Age 09/08/95 1153-95-01 Ch. 1163 Revision of Utilization Guidelines for Inpatient Hospital Drug and Alcohol Services Under the Medical Assistance Program 11/06/95 01-95-20
11-95-12
1163-95-01Ch. 1163 Guidelines for Inpatient Hospital Drug And Alcohol Services—Non Availability Of a Non-Hospital Bed 11/06/95 01-95-21
11-95-13
12-95-08Ch. 1150 Mental Health Services Provided In Non-JCAHO Accredited Residential Facility For Children Under 21 Years of Age 09/08/95 1157-95-01
01-95-12
11-95-08
12-95-04
13-95-01
14-95-01
17-95-05
41-95-03
50-95-03
53-95-01Ch. 1101 Update—JCAHO—Accredited RTF Services 09/08/95 01-95-13
11-95-09
12-95-05
13-95-02
14-95-02
17-95-06
41-95-04
50-95-04
53-95-02Ch. 4000 1165-95-01 Ch. 1101 Room and Board Payments for MH-only Children in Residential Facilities Which are Not JCAHO Accredited 04/03/95 4000-95-01 Ch. 5100 Signature Requirement 02/01/95 01-95-01 Ch. 20 Crime Victim Notification: Act 155 Expanding the Bill of Rights for Victims of Crime 08/25/95 SMH-95-01 License/Approval Process for Community Based Mental Health Service Programs 06/12/95 OMH-95-08 Guidelines for Safeguarding Patient Property 03/01/95 OMH_95-05
OMH-95-04Distribution of PARF Position Statement for State Hospital Vocation Adjustment Services 03/15/95 OMH-95-03 Guidelines for Supporting the Development of Consumer Self-Help 03/15/95 1996 — Summer Therapeutic Activities Program 04/25/96 50-96-03 Procedure for Service Descriptions (for BHRS Providers) 04/29/96 01-96-11 Ch. 20 Non-Renewal of Licenses for Community Based Mental Health Providers that have Suspended Services 05/24/96 OMH-96-02
OMH-96-04Ch. 1150 Procedure for Claiming Federal Reimbursement of Administrative Costs for Medicaid Funded MH services 06/14/96 SMH-96-01
SMH-96-02Tuberculosis Infection Control Program 08/09/96 Implementation of Act 28 of 1995 in OMH-Operated Long Term Care Units and South Mountain Restoration Center 08/26/96 1997 Ch. 14 Reporting Alleged Neglect of Care of Dependent Persons under Act 28 of 1995 01/15/97 OMH-97-01 00-97-02 Ch. 4305 Quarterly Liability Summaries Supplement and Amendment 02/07/97 Role of State Mental Hospital and Restoration Center Boards of Trustees SMH-97-01 Training for EPSDT Expanded Services Providers (Provider Type 50) on Completing MA Invoices 3/21/97 50-97-03 Change in Billing Procedures for Psychotherapy 07/07/97 28-97-06 Ch. 1150 07/14/97 29-97-06 — Change in Procedure for Requesting and Billing Therapeutic Staff Support (TSS) Services 09/17/97 01-97-16
41-97-02
48-97-02
49-97-06
50-97-051998 Ch. 4300 Reporting Requirements for Services Funded Through County Base and CHIPP Funds 02/17/98 OMH-98-01 Ch. 1223 Drug and Alcohol Clinics with Provisional Licenses 03/03/98 28-98-01
1123-98-01Ch. 1163 Revision of Utilization Guidelines for Inpatient Hospital Drug and Alcohol Services Under the Medical Assistance Program 05/18/98 1163-98-01 Ch. 5310 Licensing Compliance Prediction Instrument Application in the Licensing of Community Residential Rehabilitation Services 08/01/98 OMH-98-02 Clozapine Support Services 01-98-19 Ch. 1153 Change in Billing Procedure for Behavioral Health Rehabilitation Services 12/29/98 01-98-10 Revision of Utilization Guidelines for Inpatient Hospital Drug and Alcohol Services under MA 07/10/98 01-98-06 Ch. 1163 05/18/98 1999 — Procedures for Licensed, Enrolled Mental Retardation Providers to Access And Submit Claims for Outpatient Behavioral Health services for Individuals Under 21 years of age 12/03/99 17-99-02
50-99-03Emerich v. Philadelphia Center for Human Development 720 A.2d 1032 (Pa. 1998) (Duty to Ward Third Parties—Tarasoff in Pennsylvania) 09/15/99 OMHSAS-99-09 Ch. 1153 Medication Management Visit 04/26/99 28-99-02
29-99-01Ch. 1153 Increase Fees for Outpatient Psychiatric Clinics, Psychiatric Partial 06/23/99 28-99-03
29-99-02
33-99-01Ch. 1223 Hospitalization Programs and Outpatient Drug and Alcohol Clinics Maximum Allowable Rates of Reimbursement for Psychiatric Physicians Ch. 1141 Mental Health Research Involving Human Subjects 03/24/99 OMHSAS-99-02 Sanctions Policy for Noncompliance with MH/MR Income and Expenditure, Consolidated Waiver, and Cost Settlement Reporting Requirements 07/28/99 OMHSAS-99-06 Ch. 4300 11/02/99 OMHSAS-99-10 2000 Guidelines for Identifying Persons with Mental Retardation and Mental Illness for State Mental Health Hospital Discharge 05/15/00 00-00-04 Ch. 4300 The Roles and Responsibilities of County Mental Health/Mental Retardation Programs in the Development of a Child's Individual Education Program 10/04/00 OMHSAS-00-04 Clarification of Billing Instructions for Methadone Maintenance Services Changes in Terminology in MA Program Fee Schedule for Type of Services/Procedure Code AG/W1855 08/21/00 28-00-03 Freedom of Choice for MA Recipients Requiring Behavioral Health Services 03/13/00 28-00-01 Prior Authorization of Therapeutic Staff Support Services 12/29/00 01-00-16 12/29/00 01-00-13 2001 Ch. 1187 Nursing Home Reform Implementation 02/01/01 OMHSAS-01-01 Ch. 5100 Age of Consent for Voluntary Outpatient Mental Health Treatment 06/18/01 OMHSAS-01-04 Accessibility of Community Mental Health and Substance Abuse Services For Persons Who are Deaf, Hard of Hearing, Late Deafened, or Deaf-Blind 10/01/01 OMHSAS-01-06 Ch. 5100 Procedures for Client Rights Grievances and Appeals 08/10/01 SMH-01-03 Accessibility of State Mental Health Facilities for Persons who are Deaf, Hard of Hearing, or Deaf-Blind 06/18/01 SMH-01-01
01-01-04Behavior Specialist Consultant and Mobile Therapist 4/26/01 OMHSAS-01-02 Ch. 4300 Community Support Services Fee Schedule 06/01/01 01-01-05 Revisions to Policies and Procedures Relating to Mobile Therapy and Behavioral Specialist Consultant 06/01/01 01-01-07 Addition of Behavioral Health Rehabilitation Services (BHRS) to the MA Fee Schedule 06/21/01 53-01-01 The Use of Restraint and Seclusion in Psychiatric Residential Treatment Facilities (RTF) 07/23/01 2002 Coordination of treatment and support for people with a diagnosis of serious mental illness who also have a diagnosis of mental retardation 12/17/02 00-02-16 Ch. 1223 Drug and Alcohol Clinics with Provisional Licenses 10/26/02 28-02-02 Ch. 5100 Interpretation of Pennsylvania Law Related to 402(b) Commitment 09/12/02 OMHSAS-02-04 The Use of Seclusion and Restraint in Mental Health Facilities and Programs 04/08/02 OMHSAS-02-01 Performance Expectations and Recommended Guidelines for the County Child and Adolescent Service System Program (CASSP) 06/06/02 OMHSAS-02-02 Generic Drugs 04/01/02 SMH-02-01 Ch. 1101 Documentation and Recordkeeping Requirements 03/21/02 29-02-03 Residential Treatment (RTF) Services Provided in a Secure Setting 10/01/02 01-02-11 Reissue of MA Bulletin Adding BHRS to the MA Program Fee Schedule Reminder to Providers who Prescribe BHRS of Documentation Requirements 03/06/02 01-02-05 04/03/02 01-02-07 2003 Ch. 1223 Elimination of the Requirement for the Outpatient Drug and Alcohol Clinic's Supervisory Physician to Perform a Comprehensive Medical Examination Within 15 days following the Intake and Before the Provision of Treatment 10/01/03 28-03-02 Community Support Services Fee Schedule Ch. 4300 Additional Place of Service (Office) for Psychotherapy 07/01/03 OMHSAS-03-01 Availability of Training for Completion of Provider BHRS Reports Site Visits and Access to Records by Pennsylvania Protection and Advocacy, Inc. 01/06/03 01-03-01 01/31/03 01-03-02 Ch. 1101 Process to Handle Residential Treatment Facility Reports of Death, Serious Injury, or Attempted Suicide (Serious Occurrences) 02/19/03 00-03-02 Obligation of MA Providers Participating in Managed Care Delivery System to Comply with MA Regulations 06/13/03 53-03-01 OMHSAS Bulletin Series Update (1980-2003) Ch. 1101 08/01/03 99-03-09 12/19/03 OMHSAS-03-04 2004 Ch. 1223 Methadone Take-Home Services 02/01/04 28-04-01 Federally Qualified Health Centers (FQHC) and Rural Health Clinics Providing BHRS 04/02/04 08-04-01 Services for Children Placed Out of County in Pre-Adoptive or Foster Homes 07/19/04 00-04-02 Revised Reporting Requirements for BHRS in the HealthChoices Program Discontinuation of the Provider BHRS Reports and Issuance of the BHRS Provider Handbook 11/30/04 08-04-05 Revision to STAP Annual Service Description Requirements 11/30/04 08-04-06 Employee and Contractor's Use of Personal Pager and Cellular Telephones 12/23/04 08-04-07 11/05/04 SMH-04-02 2005 Ch. 1153 Psychological/Psychiatric/Clinical Re-Evaluations and Re-Authorization For Behavioral Health Rehabilitation (BHR) Services for Children and Adolescents with Behavioral Health Needs Compounded by Developmental Disorders 06/24/05 07-05-01 Ch. 5100 Transporting Patients 02/28/05 SMH-05-02 Ch. 5100 Administrative Transfers between State Mental Hospitals Civil Sections 04/29/05 SMH-05-04 Ch. 4300 Cost Settlement Policy and Procedures for Community-Based Medicaid Initiatives 08/15/05 OMHSAS-05-01 Integrated Children's Services Initiative 06/09/05 00-05-05 Quality at the End of Life for Consumers and Residents 09/16/05 SMH-05-05 Limited English Proficiency (LEP) 01/20/05 00-04-13 MA Program Fee Schedule Procedure Code Changes for Behavioral Health Services 09/08/05 08-05-05 MA Program Fee Schedule Procedure Code Changes for Case Management Services 10/27/05 21-05-03 2006 Memorandum of Understanding Between the Office of Mental Health and Substance Abuse Services and the Pennsylvania Department of Aging 02/01/06 OMHSAS-06-01 Service Priority For: Older Adult Population 02/01/06 OMHSAS-06-02 Co-Occurring Disorder Competency Approval Criteria for All Facilities Licensed by the Department of Health Division of Drug and Alcohol Program, License or the Department of Public Welfare, Office of Mental Health and Substance Abuse Services 02/10/06 OMHSAS-06-03 Writing of Orders by Administrators 02/13/06 SMH-06-01 Ch. 5100 Community Incident Management & Reporting System 07/18/06 OHMSAS-06-04 Ch. 1153
Ch. 5200Mobile Mental Health Treatment 11/30/06 08-06-18 Ch. 1151
Ch. 1153
Ch. 1223BH-FFS Transfer from OMAP to OMHSAS 08/15/06 OMHSAS-06-07 Ch. 1153 Revision to Minimum Staff Qualifications of Therapeutic Staff Support (TSS) Workers 08/24/06 08-06-15 Guidelines for Following Mental Health Advanced Directives In State Mental Hospitals 09/19/06 SMH-06-03 Ch. 4210 Admissions/Discharges to County Programs from State Mental Health Facilities 11/01/06 1527-06-19 Ch. 4210 Selected Discharges to County Programs from State Mental Health Facilities where the Admitting BSU is Different from the Discharge BSU 12/27/06 1527-06-24 2007 Observation Levels of Intensive Treatment 06/18/07 SMH-P-07-01 Guidelines for Establishing and Granting Levels of Independence in the State Mental Hospitals 07/27/07 SMH-P-07-02 Ch. 1101 Responsibility of MA Providers to Provide Requested Medical/Psychological Information to the Disability Advocacy Program 05/18/07 99-07-08 Ch. 5100
Ch. 1151
Ch. 1163
Ch. 5310
Ch. 5320Clarification of Act 169, also known as the Older Adult Protective Services Act (OAPSA), in regards to hiring practices for inpatient and residential facilities. 08/02/07 OMHSAS-07-01 2008 Ch. 5310
Ch. 5320Guidelines for Interagency Planning for Children in Need of Behavioral Health Rehabilitation Services or Partial Hospitalization on Services during the School Day 01/04/08 OMHSAS— Special Pharmaceutical Benefits Program Mental Health component will transition from Office of Medical Assistance Program to Office of Mental Health and Substance Abuse Services 04/22/08 OMHSAS-08-02 Assertive Community Treatment (ACT) 09/02/08 OMHAS-08-03 Ch. 3490 Implementation of Act 179 of 2006 & Act 73 of 2007 Amending The Child Protective Services Law 06/27/08 3490-08-03 Therapeutic Leave Approval Process 03/20/08 SMH-P-08-02 Consumer Meeting Involvement 03/20/08 SMH-P-08-03 Consumer Possession and Use of Cellular Telephones 03/20/08 SMH-P-08-04 2009 Guidance for Conducting Functional Behavioral Assessment in the Development of Treatment Plans for Services Delivered to Children with Behavioral Health Needs Compounded by Developmental Disorders 01/09/09 OMHSAS-09-01 Ch. 1223 Requirements for Clinics Supervisory Physician Reviews and Reevaluations of Diagnoses, Treatment Plans and Updates 04/18/09 OMHSAS-09-03 Best Practice for Family Involvement with Youth who are in Residential Treatment Facilities (RTFs) 06/15/09 OMHSAS-09-04 Ch. 5100
Ch. 13Use of Restraints, Seclusion and Exclusion in State Mental Hospitals and Restoration Center 11/30/09 OMHSAS-09-06 Ch. 1101
Ch. 1150Peer Support Services (Revised) 01/01/10 OMHSAS-09-07 Ch. 14 Inclusion of External Advocates in Hospital Administrative Investigations 01/05/09 SMH-P-09-01 Ch. 3800 Strategies and Practices to Eliminate the Use of Unnecessary Restraints 12/19/09 3800-09-01 Ch. 3800 Prone Restraints in Children's Facilities 12/19/09 3800-09-02 2010 Ch. 1153
Ch. 2380
Ch. 5200
Ch. 5210
Ch. 6400
Ch. 6500Medication Prescribing Practices of CRNP's in Mental Health Programs and Mental Retardation Programs 03/27/10 OMHSAS-10-01 Ch. 4000 Educational Portions of ''Non-Educational'' Residential Placement 01/04/10 OMHASA-10-02 Ch. 5221 Blended Case Management (BCM) (Revised) 06/14/10 OMHSAS-10-03 Psychological/Psychiatric/Clinical Re-Evaluation and Re-Authorization For Behavioral Health Rehabilitation (BHR) Services 07/09/10 OMHSAS-10-04 Referrals for Admission from Department of Corrections and County Jails Ch. 4210 Response to Incident of Alleged Improper Sexual Behavior 02/01/10 SMH-P-10-01 Ch. 5100 State Hospital Referrals for Potential Nursing Home Placement 03/10/10 SMH-P-10-02 Ch. 14 Management of Incidents: SI-815 Incident reporting and Risk Management Policy and Procedural Change 11/17/10 SMH-P-10-03 11/10/10 SMH-10-01 2011 Non-Discrimination Toward Lesbian, Gay, Bisexual, Transgender, Questioning And Intersex People 01/07/11 OMHSAS-11-01 Guidelines to Ensure Affirmative Environments and Clinically Appropriate Services for Lesbian, Gay, Bisexual, Transgender, Questioning And Intersex Consumers and Their Family Members 01/07/11 OMHSAS-11-02 Ch. 41 Clarification of Permissible Arrangements for Psychologists Who are Associated with the Provision Of Behavioral Health Rehabilitation Services (BHRS) 03/08/11 OMHSAS-11-05 Ch. 14 Administrative Investigations 10/20/11 OMHSAS-11-08 SMH-11-01 Unscheduled Use of Medication in the State Hospital System PRN and STAT Medication Orders 04/26/11 2012 Summer Therapeutic Activities Program (STAP) 03/01/12 OMHSAS-12-01 Ch. 4300 Cost Centers for County Based Mental Health Services 03/26/12 OMHSAS-12-02 Ch. 5100 Unsupervised Leave of Patients Found Not Guilty by Reason of Insanity 04/04/12 SMH-P-12-01 Ch. 5100 Proper Implementation of Discharge or Transfer Procedures For Certain Person in the Category ''Acquitted Because of Lack of Criminal Responsibility.'' (Not Guilty by Reason of Insanity) 04/04/12 SMH-P-12-03 Ch. 5100 Information Sharing Between Regional Forensic Psychiatric Centers and State or County Correctional Facilities Upon Admission and Discharge 04/04/12 SMH-P-12-04 Ch. 5100 Admission, Transfers, Level of Care and Service Area Designation For the Regional Forensic Psychiatric Centers 04/11/12 SMH-P-12/05 Ch. 5221 Mental Health Targeted Case Management (TCM) Documentation Requirements 06/14/12 OMHSAS-12-03 2013 Ch. 5221 Targeted Case Management (TCM) Travel and Transportation Guidelines 01/18/13 OMHSAS-13-01 Ch. 1101 Policy Clarification Regarding Written Prescriptions Orders and Requests-Statement of Policy 06/27/13 OMHSAS-13-02 2013 HCPCS Updates Related to Behavioral Health Services 10/18/13 OMHSAS-13-03 2014 OMHSAS Guidelines for the Approval of Telepsych Services in HealthChoices 03/18/14 OMHSAS-14-01 Ch. 1101 Enrollment and Payment of Licensed Providers that Provide Behavioral Specialist Services to Children with Autism Spectrum Disorders 05/23/14 OMHSAS-14-02 Affordable Care Act (ACA) Re-enrollment Guidance for Behavioral Health Providers 08/01/14 OMHSAS-14-03 Diagnostic and Statistical Manual of Mental Disorders, Fifth Edition (DSM 5) 09/05/14 OMHSAS-14-04 Information Sharing Policies and Procedures—Those who Supervise Foster Children and PH and BH-MCOs 05/23/14 01-14-01 2015 Community Incident Management & Reporting System 04/01/15 OMHSAS-15-01 OMHSAS Bulletin Series Update—Obsolete Bulletins 10/07/15 OMHSAS-15-02 Mental Health Emergency Services Guidelines 01/08/16 OMHSAS-16-01 2016 Ch. 5100 Training and Supervision Requirements for TSS that Implement Treatment plans that Include Applied Behavioral Analysis 04/10/16 OMHSAS-16-02 Revised Procedure for Waiver of OMHSAS Program Regulations and Standards 04/19/16 OMHSAS-16-03 Training Requirements for Licensed behavior Specialists who Use Behavioral Specialist Consultant-Autism Spectrum Disorder to Provide Applied Behavioral Analysis 04/26/16 OMHSAS-16-04 Guidelines for Referrals and Coordination of Admission to South Mountain Restoration Center for Individuals Discharged from Correctional Facilities Payment for Room and Board when Services are Provided by a CARF or COA Accredited Residential Treatment Facility (RTF) 05/10/16 OMHSAS-16-05 Enrollment and Payment of Provider Entities that Do Not Have a License to Provide Outpatient, Partial hospitalization, or Family Based Mental Health Services to Use Behavioral Specialist Consultant Services to Provide Applied Behavioral Analysis to Children with Autism Spectrum Disorder 05/16/16 OMHSAS-16-06 Security Guidelines for Regional Forensic Psychiatric Centers 06/06/16 OMHSAS-16-07 Ch. 5100 06/23/16 OMHSAS-16-08 GUIDANCE MANUALS:
• Community Hospital Integration Projects Program (CHIPP) Guidelines
• Updated Olmstead Plan for Pennsylvania's Mental Health SystemOffice of Developmental Programs—Contact: Julie Mochon (717) 783-5771
POLICY STATEMENTS:
Year Code Citation Subject Date Issued Bulletin Number 1981 Search of Visitors and Residents at State Centers and Mental Retardation Units 9/19/81 99-81-40 Policies and Procedures Governing Admissions, Commitment, Transfers, and Discharges at State-Operated Mental Retardation Facilities 12/01/81 99-81-51 1982 Guidelines for State Center Boards of Trustees 2/17/02 99-82-02 Responsibility for Collection of Tuition Expenses Under Act 199 for Out-of-State Residents 3/17/82 199-82-01 Notice of Assessments 4/16/82 99-82-15 New Vecchione Petition Forms 8/20/82 99-82-39 Monitoring the Guardianship Petitioning Process at State Centers and State Mental Hospitals 9/24/82 99-82-47 State Supplemental Security Income Supplement for Licensed Personal Care Boarding Home Residents 297-82-73 Personal Care Boarding Home Resident Assessment Summary 12/31/82 II-30-82-02 1983 Guardianship Petitioning Process at State Centers 2/11/83 99-83-05 Payment of Residential Placement Costs for Mentally Retarded or Severely Emotionally Disturbed Children in Residential Facilities 3/8/83 99-83-10 Guidelines for State Center Board of Trustees—
Revision8/18/83 99-83-21 1984 County Indirect Cost Allocation Plan Guidelines 6/13/84 99-84-22 Personal Care Boarding Home Supplement 6/27/84 297-84-43 1985 County Indirect Cost Allocation Plan Guideline Update—Maintenance in Lieu of rent as a Direct Cost 8/22/85 99-85-17 Tobacco Products Purchase (with State Funds) for Client use in MR Facilities 10/15/85 99-85-19 1986 Revised Definition of Developmentally Disabled Persons who Receive Services in Intermediate Care Facilities for the Mentally Retarded (ICRs/MR) 12/31/86 42-435-86-01 Choking Prevention and Management 12/4/86 00-86-14 1987 Clarification of Definition of Developmentally Disabled Persons Receiving Services in Intermediate Care Facilities for the Mentally Retarded 12/9/87 4398-87-01 CH. 4305 Client Liability—Community Mental Health and Mental Retardation Services 5/21/87 4305-87-02 Documentation Requirements—Waiver Requests for Increases for Workers' Compensation Costs 9/25/87 99-87-15 Conversion of Comm. Res. MR Facilities to ICF/MR 10/23/87 99-87-17 Case Management Services 11/19/87 99-87-18 State Employees Acting in Voluntary Capacity to Control Client Funds 11/19/87 00-87-18 1988 Quarterly Liability Summaries 1/29/88 4305-88-01 Ch. 6000 Change in Zoning Requirements for Licensing Intermediate Care Facilities for the Mentally Retarded 10/3/88 6000-88-07 Ch. 1181 OBRA-87-Nursing Home Reform 12/28/88 1181-88-08 Ch. 6000 Administration and Management of Client Funds 10/05/88 6000-88-08 Applicability of Appropriate Life Safety Codes 8/9/88 00-88-09 1989 Ch. 6000 Guidelines for Enhancing and Conducting Direct and Independent Assessment 10/16/89 6000-89-01 Ch. 1101 Copayment Exemption for Targeted Case Management Services 11/4/88 1101-89-01 Cardiopulmonary Resuscitation and Relief of Upper Airway Obstruction 3/1/89 SC-89-01 Care and Services Policy for State Centers and MR Units 8/25/89 SC-89-02 New Federal ICF/MR Regulations 2/7/89 00-89-03 Account Code Structure—Offices of Mental Health and Mental Retardation Cost Center Definitions 7/28/89 00-89-05 Abatement of Liability for Psychological Evaluations 09/14/89 00-89-17 LEKOTEK 11/1/89 00-89-18 1990 Ch. 6000 Family-Driven Family Support Services 12/12/90 6000-90-01 Children's Cardiac Program 1/31/90 00-90-03 Childhood Lead Poisoning Prevention Program 4/9/90 00-90-12 Department of Health Programs for Young Children 4/9/90 00-90-14 Supplemental Security Income (SSI) Disability Benefits for Children 9/27/90 00-90-24 1991 Mental Health/Mental Retardation Annual Income and Expenditure Reports 10/21/91 OMH-91-13 Opportunities and Supports for Older Persons with Mental Retardation 11/1/91 00-91-17 Joint Statement by the Department of Public Welfare and The Department of Aging 7/31/91 00-91-18 Applicability of OMB Circular A-133 for Non-State Operated Intermediate Care Facilities for the Mentally Retarded (ICFs/MR) 10/31/91 00-91-26 1992 Special Innovative Services Expenditures Under Family Support Services 1/16/92 00-92-03 Issuance of Audit Guide for Non-State Operated Intermediate Care Facilities for the Mentally Retarded 8/31/92 00-92-22 1993 Supporting People in the Community 2/24/93 00-93-02 Tuberculosis Surveillance and Management 9/21/93 SMH-93-03 Immunization of Patients/Residents and Employees 7/9/93 SMH-93-04 Medical Assistance for Children 9/15/93 00-93-23 Family Support Services Subcommittee Observations and Recommendations 8/31/93 00-93-25 Western Center Settlement Agreement 11/1/93 00-93-28 Providing Services to Persons with Autism/ Pervasive Developmental Disorder 11/9/93 00-93-29 OBRA Procedures for Individuals with Mental Retardation 12/30/93 00-93-30 1994 Closure of Admissions of Children to State-Operated Intermediate Care Facilities for the Mentally Retarded 12/14/94 SC-94-01 Federal Regulations on Occupational Exposure to Bloodborne Pathogens 2/1/94 00-94-02 Facilitated Communication 3/1/94 00-94-11 Community Resource Development in Family Support Services Projects 3/10/94 00-94-12 Additional Interpretive Guidelines for Intermediate Care Facilities for the Mentally Retarded 6/7/94 00-94-17 Assessments: Lifetime Medical History 12/6/94 00-94-32 Facilitated Communication-Best Practices and Guidelines 12/30/94 00-94-34 1995 Educational and Vocational Training in Intermediate Care Facilities for the Mentally Retarded 3/28/95 00-95-04 Medical Assistance Funded Services for Children 9/20/95 00-95-19 Act 28 of 1995 00-95-25 1996 Ch. 6000 Criteria for Approval of New Intermediate Care Facilities for People with Mental Retardation 04/06/96 6000-96-01 Tuberculosis Infection Control Program 8/9/96 SMH-96-01 Social Security Administration Alternate Vocational Rehabilitation Provider Initiative 3/19/96 00-96-05 Revised Intermediate Care Facility for the Mentally Retarded (ICF/MR) Guidelines 4/12/96 00-96-07 Office of Vocational Rehabilitation Memorandum of Understanding with the Offices of Mental Health and Mental Retardation 7/31/96 00-96-11 Regulation Interpretation Unobstruction Egress 11/8/96 00-96-19 Survey Guidelines and Procedures Intermediate Care Facilities for the Mental Retarded (ICFs/MR) 11/18/96 00-96-20 Regulation Interpretation—Family Living Medication Administration Training 11/19/96 00-96-21 Guidelines Concerning Sexuality 12/31/96 00-96-23 1997 Quarterly Liability Summaries: Supplement and Amendment 2/7/97 00-97-02 OMR Statewide Peer Review Committee 3/17/97 00-97-04 Act 26 of 1997 (Amending Act 28 of 1995) 8/29/97 00-97-06 1998 Guidelines To Supporting People Moving From State Centers Into The Community 03/27/98 00-98-03 1999 Sanctions Policy for Noncompliance with Mental Health & Mental Retardation Income & Expenditure, Consolidated Waiver, and Cost Settlement Reporting Requirements 11/2/99 OMHSAS-99-10 2000 The Roles and Responsibilities of County Mental Health/Mental Retardation Programs in the Development of a Child's Individual Education Program 10/4/00 OMHSAS-00-04 Guidelines for Identifying Persons with Mental Retardation and Mental Illness for State Mental Health Hospital Discharge 5/15/00 00-00-04 Domiciliary Care for Persons with Mental Retardation 5/23/00 00-00-05 2002 Performance Expectations and Recommended Guidelines for the County Child and Adolescent Service System Program (CASSP) 6/6/02 OMHSAS-02-02 Ch. 4210 Clarifying Eligibility for Mental Retardation Services and Supports 05/31/02 4210-02-05 Pro Re Nata Medication Usage For Psychiatric Treatment—Clarification Of Interpretation 7/11/02 00-02-09 Need for ICF/MR Level of Care 08/07/02 00-02-13 Coordination of Treatment and Support for People with a Diagnosis of Serious Mental Illness who also have a Diagnosis of Mental Retardation 12/17/02 00-02-16 2003 Passage of Act 171 relating to the Older Adults Protective Services Act (OAPSA) 2/11/03 00-03-01 OBRA Time-Limited Determinations 5/13/03 00-03-04 Principles for the Mental Retardation System 6/13/03 00-03-05 Medication Administration Training Program 8/12/03 00-03-07 Payments for Psychological Testing to Diagnose Mental Retardation in Children and Adults 10/21/03 00-03-10 Medical Assistance for Workers with Disabilities In the Community Mental Retardation Program 11/25/03 00-03-11 2004 Ch. 6000 Incident Management 02/18/04 6000-04-01 MH/MR Services for Children Placed Out-of-County in Pre-Adoptive or Foster Homes 7/19/04 00-04-02 Positive Approaches 1/9/04 00-04-05 Home and Community Based Waiver Provider's Billing of HIPAA Compliant National Codes Based on Authorized Plans of Care Through the Home and Community Services Information System and PROMISe 3/10/04 99-04-06 Determining Medical Assistance Eligibility for Individuals Age Three and Older Who Apply for Supports and Services Authorized by a County Mental Health/ Mental Retardation Program 5/10/04 00-04-08 Certified Investigations 9/16/04 00-04-11 Limited English Proficiency (LEP) 1/20/05 00-04-13 Determining Medical Assistance Eligibility for Families of Infants and Toddlers Who Apply for Supports and Services Authorized by a County Mental Health/Mental Retardation Program 1/28/05 00-04-14 Alternative Sanction Guidelines for ICF/MR Medical Assistance Certification 1/28/05 00-04-15 2005 Cost Settlement Policy and Procedures for Community-Based Medicaid Initiatives 8/15/05 OMHSAS-05-01 Issuance of Audit Guide for Non-State Operated Intermediate Care Facilities for the Mentally Retarded 11/30/04 00-05-01 Services Requiring Third Party Insurance Review Prior To Consideration For Waiver Payment 7/5/05 00-05-03 Lifesharing through Family Living 8/8/05 00-05-04 Office of Mental Retardation Policy on Employment 12/20/05 00-05-07 2006 Home & Community Based Service Eligibility/Ineligibility/Change Form 1/3/06 00-06-01 Employment for Individuals in ICFs/MR 4/5/06 00-06-08 Elimination of Restraints through Positive Practices 5/1/06 00-06-09 Payment for Sign Language Interpreters and/or Translators 5/10/06 00-06-10 Service Review Protocol for Individuals in the Consolidated and Person Family Directed Support Waivers 9/7/06 00-06-13 Prioritization of Urgency of Need for Services (PUNS) Manual 12/22/06 00-06-15 2007 Provider Billing Documentation Requirements for Waiver Services 4/26/07 00-07-01 Overview of Supports Intensity Scale(c) (SIS(c)) and the PA Plus (Attachment) 4/26/07 00-07-02 Ch. 4300 Administrative Entity and Provider Contracts (Statement of Policy) 8/17/07 4300-07-05 2008 Implementation of Act 179 of 2006 and Act 73 of 2007 Amending the Child Protective Services Law 06/27/08 3490-08-03 Procedures for Service Delivery Preference 1/30/08 00-08-03 Individual Eligibility for Medicaid Waiver Services 3/5/08 00-08-04 Due Process and Fair Hearing Procedures for Individuals with Mental Retardation 4/10/08 00-08-05 Agency with Choice Financial Management Services (AWC FMS) 4/28/08 00-08-08 Licensing Protocols and Procedures 6/17/08 00-08-10 Supports Intensity Scale (SIS) and PA Plus Manual 7/28/08 00-08-11 Vendor Fiscal/Employer Agent Financial Management Services 8/13/08 00-08-14 Disability Rights Network Access to Records and Joint Investigations 2/13/09 00-08-15 Communication Supports and Services 1/20/09 00-08-18 2009 Ch. 3800 Strategies and Practices to Eliminate the Use of Unnecessary Restraints 12/19/09 3800-09-01 Ch. 3800 Prone Restraints in Children's Facilities 12/19/09 3800-09-02 Ch. 6200 Social Security Economic Recovery One-Time Payment 07/10/09 6200-09-05 2010 Medication Prescribing Practices of CRNPs in Mental Health Programs and Mental Retardation Programs 3/27/10 OMHSAS-10-01 Educational Portions of ''Non-Educational'' Residential Placement 1/4/10 OMHSAS-10-02 Complex Case Planning 12/28/10 00-10-02 Quality Management Strategy of the Office Of Developmental Programs 3/22/10 00-10-02 Planning and Managing Unanticipated Emergencies 7/1/10 00-10-03 Recording Information on the Target of an Individual to Individual Abuse Incident Report In HCSIS 07/01/10 00-10-04 Supports Coordination Services 05/26/10 00-10-06 Referral to the Early Intervention Program for Children Under Three Years of Age Placed in ICFs/MR 05/26/10 00-10-08 Prior Authorization for Supplemental Habilitation and Additional Individualized Staffing 05/26/10 00-10-09 Obsolete Licensing Indictor System, Licensing Inspection Instruments and Licensing Weighting Systems Applicable To 55 Pa. Code Chapters 2380, 2390, 6400 and 6500 08/16/10 00-10-11 Supports Coordinator Training Waiver Requirements 12/30/10 00-10-13 Provider Monitoring 12/30/10 00-10-14 2011 Ch. 6000 Procedures for Surrogate Health Care Decision Making 01/27/11 6000-11-01 2012 Adult Autism Waiver Services and Procedure Code Changes and Rates 9/7/12 00-12-01 Rate-Setting Methodology and Rates for Department-Established Fees for Ineligible Residential Habilitation Services 9/7/12 00-12-02 2013 Ch. 6400 Clarifying the Applicability of Chapter 6400 to Private Homes—Statement of Policy 1/14/13 6400-13-01 Ch. 6400 Participant Rights-Statement of Policy 2/11/13 6400-13-02 Ch. 6000 Rescission of Class 3 Intellectual Disability Bulletins 4/5/13 6000-13-03 Crosswalk Between ODP Cost Center Codes and Block Grant Codes 8/21/13 00-13-04 Rescission of Joint Bulletins Released By OMHSAS, OIM and ODP 12/24/13 00-13-05 2014 Listing of Obsolete and Current Intellectual Disability Bulletins 3/13/14 00-14-03 Accessibility of Intellectual Disability Services for Individuals Who Are Deaf Program 4/8/14 00-14-04 2015 Individual Support Plan 05/15/15 00-15-01 Rescission of OMH-94-10, Account Structure Manual—
Revised Cost Centers for County Mental Health and Mental Retardation Programs09-16-2015 00-15-03 2016 Targeted Services Management for Individuals with an Intellectual Disability 01-20-16 00-16-01 OVR Referral Process for Employment-Related Services 04-01-16 00-16-02 Rate-Setting Methodology for Consolidated and Person/Family Directed Support Waiver-Funded and Base-Funded Services for Individuals Participating in the Office of Developmental Programs Service System 04-18-16 00-16-03 Fee Schedule Rates and Department-Established Fees for Consolidated and Person/Family Directed Support Waivers Services, Targeted Services Management and the Community Intellectual Disability Base-Funded Program 04-18-16 00-16-04 Regulations—Use of Appropriate Technology 06-20-16 00-16-05 GUIDANCE MANUALS:
• Pennsylvania's Guide to Participant-Directed Services
• Individual Support Plan (ISP) Manual
• The Electronic Resource Guide for Supports Coordinators and SC Supervisors
• Independent Monitoring for Quality (IM4Q) Manual
• Enterprise Incident Management System (EIM) Manual
• Certified Investigator Manual
• The Office of Developmental Programs' ID Provider Handbook
• Provider Manual—Bureau of Autism Services
• Practice Guidelines—Bureau of Autism Services
• Supports Coordinator Manual—Bureau of Autism Services
• Behavioral Specialist Manual—Bureau of Autism Services
• Participant Handbook—Bureau of Autism ServicesINFORMATIONAL PACKETS:
• Waiver Service Requests Informational Packet (# 004-09)
• SISTM and PA Plus Assessment Informational Packet (# 006-09)
• PROMISe Billing Quick Reference Error Status Codes Informational Packet (# 014-09)
• Billing Unanticipated Emergencies Using the ET Modifier (Info Packet 026-10)
• Monitoring Frequency Deviation Request Informational Packet (# 048-11)
• Prudent Pay of Claims Policy Enforcement Informational Packet (# 075-11)
• Compliance to ISP Regulations and Individuals who Reside in Non-State ICF/MR Informational Packet (# 136-11)
• Billing with the Diagnosis Code Informational Packet (# 154-11)
• ODP PROMISe Provider Enrollment Integrity Process Informational Packet (# 009-12)
• Use of SNAP for Individuals Residing in GLAs Informational Packet (# 015-12)
• Certified Investigation Summary Informational Packet (# 020-12)
• Right to be Free from Abuse Notification Form Informational Packet (# 053-12)
• Approval of Residential Services Locations and Program Capacity Informational Packet (# 055-12)
• Request for Exception to Service Limits or Units Informational Packet (# 067-12)
• Emergency Respite Procedure Informational Packet (# 066-12)
• Residential Vacancy Management Procedure Informational Packet (# 098-12)
• Request for Waiver of Provision of Chapter 51 Informational Packet (# 002-13)
• ISP Review Checklist Informational Packet (# 020-13)
• HCSIS Verification Form Informational Packet (# 022-13)
• Provider Qualification and Noncompliance Process Informational Packet (# 025-13)
• Incident Management Clarification of Responsibilities for the Supports Coordination Organizations (# 072-13)
• Waiver Service Claim Documentation and Remediation Process (# 035-14)
• Money Follows the Person Initiative—Start-up and Supports Coordination Transition Support (# 045-14)
• Service Delivery Documentation for Unlicensed Residential Habilitation (# 77-14)
• Provider Payment for Start-up and Family Living Initiative (# 080-14)
• Release of Benjamin Website and Transition Process Workflow Helping Individuals Transition to Community Residency (# 086-14)
• Changes to the Approved Program Capacity Process Resulting from the Provider Settlement Agreement (# 028-15)
• Amendments to 55 Pa. Code Chapter 6000, Statements of Policy, Subchapter Q as a result of Adult Protective Services (# 031-15)
• Rate Retention Factor (RRF) Process Resulting From Provider Settlement Agreement (# 052-15)
• Partial Year Rate Load for Eligible Residential Services Related to the Rate Retention Factor (RRF) Process Resulting From Provider Settlement Agreement (# 079-15)INFORMATIONAL MEMOS:
• Viewing Service Utilization in HCSIS for AEs Informational Memo (# 005-09)
• Electronic Funds Transfer Option Informational Memo (# 006-09)
• ODP Provider Resources (Billing Guides) Now Available Informational Memo (# 010-09)
• Incident Management Clarification of Roles for SCOs Informational Memo (# 012-10)
• Place of Service Matrix Informational Memo (# 013-09)
• Remittance Advice Quicktip # 7 Informational Memo (# 015-09)
• Base Funded Respite Services Informational Memo (# 038-10)
• FMS Administrative Fee Services on ISP Informational Memo (# 043-10)
• Individual Purchases and Item Storage Informational Memo (# 049-10)
• Interim Process for Timely Filing Edits ESC 545 Informational Memo (# 064-10)
• IRS Correspondence Regarding Difficulty of Care Payments Informational Memo (# 095-10)
• Requests to Re-open On-line ODP Required SC Curriculum Training Informational Memo (# 009-11)
• Voter Registration Responsibilities Informational Memo (# 063-11)
• Incident Management Reporting Informational Memo (# 115-11)
• How to Request a Reissue or Copy of Cashed Check Informational Memo (# 138-11)
• Uniform Construction Code Clarification for Licensed Providers Informational Memo (# 180-11)
• DRN Review Informational Memo (# 019-12)
• Provider Handbook Updated Informational Memo (# 023-12)
• Admissions to State Operated ICFs/ID Informational Memo (# 045-12).
• Provider Qualification Revisions Informational Memo (# 068-12)
• Geographical Area Development Methodology Informational Memo (# 075-12)
• Reporting Unauthorized Restrictive Interventions Informational Memo (# 080-12)
• Clarification to ODP Communication # 098-12
• Residential Vacancy Management Informational Memo (# 103-12).
• Qualifications of Vendors Informational Memo (# 106-12)
• Implementation Instructions on QM Plans Informational Memo (# 107-12)
• Incident Investigation Determination Informational Memo (# 110-12)
• VF/EA SSW Qualifications Informational Memo (# 111-12)
• NPI Number Required on All Claim Types Informational Memo (# 001-13)
• Vacancy Factor and Vacancy Exception Process Informational Memo (# 003-13)
• Clarifying Applicability of Chapter 6400 to Private Homes Informational Memo (# 007-13)
• HCSIS Incident Report Deletion Requests Informational Memo (# 024-13)
• Background Check Requirements Informational Memo (# 030-13)
• ISP Meeting Attendance Informational Memo (# 037-13)
• Quality Management Resources Updated Informational Memo (# 054-13)
• HCSIS Incident Management Demographic Issue Informational Memo (# 056-13)
• Secondary Transition Website Informational Memo (# 059-13)
• ISP Review of Services Documentation Requests (# 068-13)
• Chapter 51. Office of Developmental Programs Home and Community-Based Services (# 069-13)
• Eliminated Requirement for Provider and County Incident Management Analysis Reports (# 031-14)
• Adult Protective Services Contact Persons and Upcoming Networking Calls (# 034-14)
• Provider Action: Revalidation of Enrollment Required for All Service Locations Informational Memo (# 041-14)
• Proposed Modifier for ECS Informational Memo (# 043-14)
• AWC-FMS Organization Listing Informational Memo (# 044-14)
• Requesting Enhanced Communication Residential Habilitation Rates for Harry M Class Members (# 010-15)
• Communication Consultation for Consolidated Waiver Participants who are Deaf (# 012-15)
• Communication Assistance Compliance Standards for Individuals who are Deaf (# 018-15)
• Clarification on Informational Packet 045-14 Money Follows the Person (MFP) Initiative Billing for Start-up and Supports Coordination Transition Support (# 023-15)
• Incident Report Finalization (# 025-15)
• Processes to Support the Provider Settlement Agreement Webinar Training Q&A and Recording Posted Vacancy Factor Exception (# 026-15)
• Helpful Resources from the PA Department of Transportation (# 034-15)
• New ODP Specialty Codes 508 and 509 Effective July 1, 2015 (# 035-15)
• Update to Informational Packet 154-11: ICD-10 Compliance Date Changed to October 1, 2015(# 036-15)
• Implementation Instructions for Providers, including SCOs on Quality Management Plans (# 038-15)
• Submission of Remediation Information by Licensed Providers (# 056-15)
• Enforcement Actions against Noncompliant ODP Intellectual Disability Waiver Providers (# 062-15)
• 10 Implementation at the Intermediate Care Facilities for Individuals with an Intellectual Disability (ICF/ID) (# 063-15)
• UPDATING PROVIDER AND AE CONTACT INFORMATION FOR PROVIDER MONITORING FISCAL YEAR 2015-2016 (# 071-15) • CMS Approved Waiver Amendments for Consolidated and Person/Family Directed Support Waivers Effective July 22, 2015 and Guidance for Implementation (# 073-15)
• Provider Monitoring & Qualification Information and Changes for Fiscal Year 2015-2016(# 075-15)
• ISP Review Checklist—Elimination of Six Month Review (# 085-15)
• ICD-10 Reminder October 1, 2015 Compliance Implementation for ODP ID Stakeholders (# 089-15)ODP ANNOUNCEMENTS:
• ODP Provider Qualification Documentation Record & Webinar (# 001-16)
• Provider Payment for Start-up (per Chapter 51) and Family Living Initiative (# 006-16)
• Biennial Provider Qualifications (# 010-16)
• Independent Monitoring for Quality (IM4Q)
• 2016 Manual Update Issued (# 011-16)
• Enterprise Incident Management System (EIM) Implementation Information: EIM User Manual is Now Available (# 12-16)
• Outreach to Providers Willing to Establish Homes for Individuals who are Deaf (# 014-16)
• Provider Qualification Question & Answer (Q & A) (# 016-16)
• PROVIDER START-UP AND SUPPORTS COORDINATION TRANSITION FUNDING AVAILABLE THROUGH THE MFP INITIATIVE AND TO SUPPORT THE MOVEMENT OF BENJAMIN CLASS MEMBERS (# 018-16)
• IMPLEMENTATION OF THE INFORMATION REFERRAL TOOL (IRT) AND CHANGES TO COMPASS RELATING TO THE BALANCED INCENTIVE PROGRAM (# 019-16)
• Enterprise Incident Management (EIM) Incident Management Review Report Is Now Available (# 020-16)
• Applicant Orientation to Enrollment and Provision of Quality Services in the Intellectual Disability Service System (# 23-16)
• College of Direct Support Tiered Rate Structure (# 025-16)
• Certified Investigator Manual and Report Update (# 029-16)
• Pathway to Employment Guidance for Conversations & ODP/SELN SC Employment Trainings URL Change (# 030-16)
• Fiscal Year (FY) 15-16 and 16-17 Vacancy Exception Process (# 031-16)
• Preparations for the Fiscal Year (FY) 2016-2017
• ISP Renewal Period (036-16)
• Vendor Fiscal/Employer Agent (VF/EA) Financial Management Services (FMS) Wage and Benefit Ranges for Specific Participant Directed Services (PDS) Effective July 1, 2016 (# 037-16)
• Agency With Choice (AWC) Financial Management Services (FMS) Wage Ranges and Benefit Allowance and Corresponding Department established fees for Specific Participant Directed Services (PDS) Effective July 1, 2016 (# 038-16)
• Fiscal Year (FY) 2016-2017 Consolidated and Person/Family Directed Support (P/FDS) Waivers Proposed Department Established Fees for Waiver Eligible Services, Residential Ineligible Services and Targeted Services Management (TSM) (# 042-16)
• Provider Monitoring and Qualification Process for New Providers (# 044-16)OTHER:
• Providing Services to Persons with Autism/Pervasive Developmental Disorder
• Therapeutic Services & the AAW-7/8/12
• Annual Review Plan Process Timelines-8/20/12
• AAW Service Delivery Documentation-9/27/2012
• Additional info about Monthly Progress Notes for SCs-10/03/2012
• Adult Autism Waiver Provider Information Table-10/25/2012
• Timelines for Completing ISP Revisions-12/17/2012
• Quarterly Summary Reports: Which months to include?-1/18/2013
• New PROMISe Applications-2/20/2013
• Service Utilization Calculator for SCs-4/19/2013
• Excluded Parties List System database migrated to System for Award Management-4/23/2013
• General Updates and BSP/CIP Changes-4/30/2013
• Fiscal Year End Activities-5/30/2013
• Cost Report Instructions for the Consolidated and P/FDS Waiver ProgramsBureau of Autism Services Administrative Notices
Year Code
CitationSubject Date Issued Bulletin Number 2013 Service Utilization Calculator for Supports Coordinators 4/22/2013 BAW13-08 AAW Samples of Monthly Progress Notes & Quarterly Summary Report 4/23/2013 BAW13-09 ADULT AUTISM WAIVER (AAW) PROVIDER NEED-TO-KNOW (NTK)—SCs 4/30/2013 BAW13-12 Provider Qualification Verification (PQV) Process 6/4/2013 BAW13-15 AAW Provider Billing and Claims Resolution Issues 6/10/2013 BAW13-16 55 Pa. Code Chapter 51 Room and Board Contract is available to Residential Habilitation Providers 6/21/2013 BAW13-17 Adding Behavioral Specialist Services (BSS) to an Individualized Service Plan (ISP)—For SC providers 6/21/2013 BAW13-19 Adding Behavioral Specialist Services (BSS) to an Individualized Service Plan (ISP)—For BSS providers 6/26/2013 BAW13-20 AAW Provider Reporting for Services without Objectives 7/3/2013 BAW13-21 Update & Clarification Regarding AAW Assessments 9/13/2013 BAW13-24 2014 Assistive Technology (AT) Resource Reminder 2/28/2014 BAW-14-06 Coordination of Supports Coordination (SC), Behavioral Specialist (BS), and Community Inclusion (CI) Services 6/23/2014 BAW14-16 Adult Protective Services (APS) Reporting Requirements 7/2/2014 BAW14-18 Joint Bulletin Issued by ODP and OVR ''OVR Referral Process for Employment Services'' Applies to AAW Providers 7/22/2014 ODP-14-05 2015 Ensuring Direct Support Professionals (DSPs) Meet AAW Qualifications 5/11/2015 BAW-AN-15-08 Adult Protective Services (APS) Act and SC Agency Responsibilities 5/22/2015 BAW15-09 Behavioral Specialist Providers' Functional Behavioral Assessment Review 9/11/2015 BAW15-18 BSP-CIP Review Checklist 11/20/2015 BAW15-22 Quarterly Summary Report Guidance 12/7/2015 BAW15-25 NEW Adult Autism Waiver (AAW) MA 51 Process 12/11/2015 BAW15-26 AAW Provider Certified Investigator Requirements 12/21/2015 BAW15-27 2016 Changes to the Adult Autism Waiver (AAW) Annual Review Plan (ARP) Process 3/14/2016 BAW16-07 Functional Behavioral Assessment (FBA) Documentation Requirements 3/17/2016 BAW16-10 Updated AAW Supports Coordination (SC) Manual is now available 3/22/2016 BAW16-11 Updated Adult Autism Waiver Provider Manual is now available 4/1/2016 BAW16-12 Obsolete BAS Administrative Notices 4/1/2016 BAW16-13 SSD Intent to Enroll Form 4/21/2016 BAW16-14 New Insurance Requirements 5/16/2016 BAW16-15 Proposed rates for expanded services added to the Adult Autism Waiver 5/23/2016 BAW16-17 AAW Supports & Services Directory (May 2016) 5/26/2016 BAW16-18 Informing AAW Participants of Renewal Changes 6/8/2016 BAW16-21 Admin Notice HCSIS Changes 6/14/2016 BAW16-23 Admin Notice: New ISP Signature Page 6/24/2016 BAW16-26 SC Individual Monitoring Form Template and Guidance 6/24/2016 BAW16-28 Changes to ISP resulting from AAW Renewal 6/24/2016 BAW16-29 Changes to Initial Individual Support Plan (ISP) and Annual Review Plan (ARP) Checklists 6/24/2016 BAW16-30 Request for an Exception to Established Service Limits 7/1/2016 BAW16-31 AAW Provider Information Table (Fiscal Year 2016-2017) 7/5/2016 BAW16-32 Office of Administration—Contact: Andrea Bankes (717) 787-3422
POLICY STATEMENTS:
Year Code Citation Subject Date Issued Bulletin Number 1998 Ch. 259.1 Statement of Claim, Managed Care Organization—
statement of policy07/11/98
(eff. 2/1/972007 Ch. 259.2 Amended 2008 Claims against moneys for which third parties are liable as a result of a tort claim allocation of tort proceeds in actions filed before September 2, 2008—
statement of policy09/07/07
(eff. 09/08/07) Amended 10/31/08
(eff. 11/01/08)2008 Ch. 259.3 Claims against moneys for which third-parties are liable as a result of a tort claim allocation of tort proceeds in actions filed on or after September 2, 2008—statement of policy 10/31/08
(eff. 11/01/08)2008 Ch. 259.4 Settlements without litigation—statement of policy 10/31/08
(eff. 11/01/08)2008 Ch. 259.5 Cooperation in obtaining payment from third parties—
statement of policy10/31/08
(eff. 11/01/08)2008 Ch. 259.6 Civil money penalties—statement of policy 10/31/08
(eff. 11/01/08)2010 Ch. 2600 Evacuation of Hospice Residents During Fire Drills—
statement of policy03/13/10 40 Pa.B. 1411 GUIDANCE MANUALS:
• Regulatory Compliance Guide for 55 Pa. Code Chapter 2600 (relating to personal care homes) Revised April 2013
• Licensing Indicator System for Personal Care Homes
• Policy for Administrative Fines in Personal Care Homes
• Sale or change of legal entity process for Personal Care Homes
• DPW Single Audit Supplement
• HealthChoices Audit Guide—Physical Health
• HealthChoices Audit Guide—Behavioral Health
• ICF/MR Audit Guide
• CCIS Audit Guide
• Licensing Reference Manual for Personal Care Homes, Assisted Living, Child Residential, Intellectual Disabilities, and Mental health Service ProvidersOffice of Child Development and Early Learning—Contact: Lynne Ackerman (717) 346-4673
Bureau of Certification Services
POLICY STATEMENTS:
Year Code Citation Subject Date Issued Bulletin Number 2007 Ch. 3270— 3280 Certification of Part Day Program for School-Age Children 09/15/07 3001-07-01 2009 Ch. 3270
Ch. 3280
Ch. 3290Reporting Lost Child 02/21/09 3001-08-02 Ch. 3270
Ch. 3280
Ch. 3290Playground Protective Surface Covering 02/21/09 3001-09-01 2011 Ch. 3270— 3280 Waiver of Child Care Facility Regulations 03/1/11 00-11-01 2012 Ch. 3270
Ch. 3280
Ch. 3290Tuberculosis Blood Test 02/4/12 3001-12-01 Announcements: 2008 C-08 # 01—Capacity on Certificate of Compliance 04/08/08 C-08 # 02—Proof of Liability Insurance 04/08/08 C-08 # 05—Impact of Change in Equivalencies of CDA and CCP Credentials 08/13/08 C-08 # 06—Approved Child Service Report Form 09/02/08 C-08 # 07—Compliance with Regulations Relating to Recalled Toys and Equipment 09/15/08 2009 C-09 # 04—Use of Hand Sanitizers in Early Childhood Programs 09/25/09 2010 C-10 # 01—PEMA Update to Emergency Plan Toolkit for Child Care Facilities 03/23/10 2011 C-11-# 01—Emergency Temporary Relocation of a Child Care Facility 05/12/11 C-11 # 02—Revised Child Care Staff Health Assessment 07/20/11 C-11 # 04—Announcements Deemed Obsolete 09/21/11 2012 Proof of Identification Required for Child Care Center Director and Group Child Care Home Primary Staff Person 09/18/12 2013 C-13 # 01—Announced Renewal Inspections Within 30 Day Range 11/15/13 2014 C-14 # 01—Water Safety Training for Child Care Providers & Lifeguard Requirements 02/28/14 C-14 # 02—Healthy and Green Initiative-Child Care Siting 03/10/14 C-14 # 03—Degrees From Business Technical & Trade Schools 04/22/14 2016 2016 El-16 # 01 Provider Qualifications 2/2/16 02/12/16 Bureau of Early Intervention Services 2006 EI-06 # 01 Home & Community Based (HCBS) Eligibility/Ineligibility/Change Form (PA 1768) 01/18/06 ELS-EI-06 # 04 Natural Environments 07/24/06 ELS-EI-06 # 07 Clarification of Waiver of 4300 Fiscal Regulations 08/15/06 ELS-EI-06 # 10 Acceptable Signers of the Beneficiary Choice Form for the Infants, Toddlers And Families Medicaid Waiver 09/05/06 2007 EI-07 # 12 PA Pre-K Counts and Early Intervention working Together 10/24/07 2008 EI-08 # 02 Reportable Incidents 03/07/08 EI-08 # 03 Extent and Duration of Early Intervention Programs for Preschoolers, Including Services During Scheduled Breaks in Their Program 04/16/08 EI-08 # 09 Early Intervention Special Education Plan Review Notice (EI SEPRN) 08/18/08 EI-08 # 10 Eligibility for Infants Toddlers Families Medicaid Waiver 09/22/08 2009 EI-09 # 11 Infant/Toddler Early Intervention Service Coordination 08/14/09 EI-09 # 13 Childfind System Including Children Who Are Wards of the State, Children Living in Residential Facilities, Children who were Abused and Children who are Homeless. 09/11/09 EI-09 # 14 Contracting with Early Intervention Service Providers and Suspending and Terminating Early Intervention Service Providers 09/16/09 EI-09 # 17 Qualifications for Individuals to Provide Speech-Language Pathology Services in Early Intervention and the Requirements for Billing 10/05/09 EI-09 # 19 Transition of Preschool Children to School Age Programs 10/20/09 2010 EI-10 # 02 Release of Information 01/29/10 EI-10 # 04 Operational Guidance for Infant/Toddler Programs Regarding Children Living in Residential Facilities 04/09/10 EI-10 # 06 Funding Responsibilities for Early Intervention Services for Children at Kindergarten Age 05/18/10 EI-10 # 07 Paraprofessional Qualifications 06/15/10 EI-10 # 08 Amended Behavior Supports for Young Children 10/25/10 EI-10 # 09 State Set Rates for Infant Toddler Early Intervention Services 11/09/10 2011 EI-11 # 01 IDEA Early Intervention Complaint Procedures 06/01/11 EI-11 # 02 ACT 24 of 2011 Implementation PELICAN Data Moratorium 08/01/11 EI-11 # 03 Early Intervention Annual Data Review 10/27/11 EI-11 # 04 Infant/Toddler Early Intervention Cost Centers 11/16/11 2012 EI-12 # 01 Screening, Evaluation and Assessment in Early Intervention 04/11/12 EI-12 # 02 Updates to Early Intervention Policy Based on requirements in IDEA Part C 04/11/12 EI-12 # 03 Confidentiality, Parent Consent and Surrogate Parents 04/11/12 EI-12-# 05 Mediation, Due Process, and IFSP Facilitation Procedures for Infant/Toddler Early Intervention 07/01/12 EI-12 # 07 Collecting and Reporting Child Outcome Data in Infant/Toddler and Preschool Early Intervention Programs 10/26/12 EI-12 # 08 Local Determination Process 10/26/12 EI-12 # 09 Public Participation Requirements under The Individuals with Disabilities Education Act 10/26/12 2013 EI-13 # 01 Transition of Toddlers to Preschool or Other Community Services 01/30/13 EI-13 # 02 Pennsylvania System of Payment 03/19/13 EI-13 # 03 Session Notes 04/26/13 EI-13 # 04 Infants and Toddlers Referred to Pennsylvania's Early Intervention Program from Out of State 04/30/13 EI-13 # 05 Third Party Insurance Denials and Public Consulting Group 04/30/13 OCDEL-13 # 01 Children Experiencing Homelessness 05/09/13 EI-13 # 06 Children who Have a Hearing Loss 08/01/13 EI-13 # 07 Positive Behavior Support 08/29/13 EI-13 # 08 Eligibility for Infant/Toddlers and Preschool Early Intervention 12/13/13 2014 EI-14 # 01 At-Risk Tracking for Infants and Toddlers Experiencing Homelessness 11/21/14 Bureau of Early Learning Services 2006 ELS-06 # 06—Emergency Management Preparedness Training—Distribution of Training Materials 01/20/06 2007 ELS-07 # 19—Keystone STARS funding for STARS facilities participating in PA Pre-K Counts 11/21/07 2008 ELS/KS-08 # 28 Verification of Communication 09/12/08 FAP-08# 1 Out-of-state Travel and Lodging Prohibition Due to Current Economic Situation 12/16/08 2009 ELS/KS-09 # 10 Keys to Quality Security Roles 03/30/09 ELS/KS-09 # 11 Star Level of Facilities Operated by Regional Key, Technical Assistance and Professional Development Contractors/ Subcontractors 04/14/09 ELS/KS-09 # 16 Professional Development Fee Procedures for Keys to Quality 06/25/09 ELS/KS-09 # 20 Access to the Early Learning Network Secure Web-Based System—PELICAN 07/10/09 ELS-KS-09 # 24 Joint Office of Children, Youth and Families& Office of Child Development and Early Learning Bulletin: Implementation of Child Care Funding Policy Beginning State Fiscal Year 2010-2011 07/14/09 ELS-KS-09 # 25 Keystone STARS TA Manual and Forms 07/17/09 ELS-KS-09 # 37 Accessing Early Learning Network and Work Sampling and Ounce Online 09/18/09 ELS-KS-09 # 38 Centers for Disease Control Guidance Regarding Influenza for Early Childhood Programs 09/21/09 ELS-KS-09 # 39 Use of Hand Sanitizers in Early Childhood Programs 09/25/09 ELS-KS-09 # 46 Reporting Child Care Center Closings Due to Influenza 10/23/09 ELS-KS-09 # 47 Excluding and Readmitting Children and Staff with Influenza-like Illness 10/26/09 2010 ELS-KS-10 # 03 Pennsylvania Quality Assurance System (PAQS) Requirements 03/08/10 ELS/KS-10 # 16 Certification Referral to the Regional Key 07/30/10 ELS/KS-10 # 27 Financial Guidelines for Regional Keys 10/01/10 ELS/KS-10 # 29 Funds Management of Keystone STARS Provider Grant Awards 10/28/10 2011 ELS/KS-11 # 09 Collaboration between Child Care Information Services Agencies, the PA Key, Regional Keys, and Local Education and Resource Networks (LEARN) 05/06/11 ELS/KS-11 # 15 Keystone STARS Optional Tools 07/07/11 2012 ELS/KS-12 # 07 Organizational PQAS Requirements 06/22/12 ELS/KS-12 # 13 Pennsylvania Director Credential for Keystone STARS 06/26/12 ELS/KS-12 # 19 Online Facility Professional Development Plan Survey Collection 06/27/12 ELS/KS-12 # 25 Good Better Best-Pennsylvania's CQI Guide to Best Practices Version 2.1 for Centers-Groups and version 1.1 for Family 07/25/12 2013 ELS/KS-12 # 26 Keystone STARS Exit Survey 08/06/12
7/18/2013ELS/KS-13 # 05 Keystone STARS Logo Usage Guidelines 07/18/13 ELS/KS-13 # 12 Regional Keys Records Management, Conversions and Transmissions 08/28/13 ELS/KS-13 # 14 STARS TA Accountability Plan and Data Collection 09/03/13 2014 ELS/KS-14 # 02 Degrees Earned from Business, Technical and Trade Schools 04/22/14 ELS/KS-14 # 06 STARS Status Review, Suspension and Removal Process 08/12/14 ELS/KS-14 # 09 Teacher Quality Version 2.0 and Career Lattice 2014 10/20/14 ELS/KS-14 # 10 Environmental Rating Scale (ERS) Assessment Protocols Guide 10/20/14 ELS/KS-14 # 11 Designation and Reliability Manual v. 1.0 10/20/14 2015 ELS/KS-15 # 02 Pennsylvania Program Assessment Communication Tool (PA PACT) Manual 04/15/15 ELS/KS-15 # 01R Revised Keystone STARS Designation Certificates 8/27/15 ELS/KS-15 # 06 Keystone STARS Marketing Materials 8/27/15 ELS/KS-15 # 07 Pre-STARS Checklist for Early Learning and Development Programs 9/15/15 ELS/KS-15 # 08 2015-2016 Keystone STARS Standards and Worksheets 9/15/15 ELS/KS-15 # 09 STARS Enrollment Calculation Tool: Full-Time Equivalency (FTE) 9/15/15 PC/KS-15 # 01 Keystone STARS Standards and Worksheets Policy Clarification 11-25-15 11/25/15 2016 ELS/KS-16 # 01 R 2015-2016 STARS Merit and Education & Retention Award Requests 1/27/16 ELS/KS-16 # 02 Start Up Technical Assistance Peer Mentoring and Rising STARS Peer Mentoring Guidance 1/22/16 ELS/KS-16 # 03 Keystone STARS Special Initiatives Awards 2/10/16 ELS/KS-16 # 04 Keystone STARS PA Pre K Counts Worksheets 2/18/16 ELS/KS-16 # 05 Keystone STARS Private Academic Schools (PDE Licensed Preschool) Worksheets 2/18/16 ELS/KS-16 # 06 Keystone STARS STAR 1, 2, 3 and 4 School District Preschool Worksheets 3/1/16 ELS/KS-16 # 07 Regional Key PRI and Monitoring Documents 4/26/16 PC/KS-16 # 01 STAR 3 and 4 Designation Renewal Extensions for 2016-2017 5/5/16 PC/KS-16 # 02 STAR 3 Movement Utilizing Directors Credential Action Plan 5/5/16 Maternal Infant Early Childhood Home Visitation (MIECHV) 2014 ELS/MIECHV-14# 02; ELS/NFP-14# 02 Program Review Instrument 1/10/2014
01/2014Nurse Family Partnership 2008 ELS/NFP-08 # 02 County Needs-Based Budget Funding for Nurse-Family Partnership Services 01/08/08 ELS/NFP-08 # 03 Documentation for Unserved Clients Requesting Service 01/08/08 ELS/NFP-08 # 07 Centers for Disease Control Guidance Regarding Influenza for Early Childhood Programs 09/21/09 ELS/NFP-08 # 08 Use of Hand Sanitizers in Early Childhood Programs 09/25/09 ELS/NFP-08 # 09 Reporting Child Care Center Closing Due to Influenza 10/23/09 ELS/NFP-08 # 10 Excluding and Readmitting Children and Staff with Influenza-like Illness 10/26/09 ELS-NFP-08 # 12 Management of State Funds 11/06/09 2013 ELS/NFP-13# 01 OCDEL Announcements 09/09/13 2015 ELS/MIECHV-15 # 01; ELS/NFP-15 # 01 Announcement Policy 07/01/15 ELS/MIECHV-15 # 02; ELS/NFP-15 # 02 Fiscal & Program Communication and Reporting Strategy 07/01/15 ELS/MIECHV-15 # 03; ELS/NFP-15 # 03 Program and Fiscal Reporting, Reporting Accuracy & Timeliness 07/01/15 ELS/MIECHV-15 # 04; ELS/NFP-15 # 04 Enrollment Policy 07/01/15 ELS/MIECHV-15 # 05; ELS/NFP-15 # 05 On-Site Fiscal Monitoring 07/01/15 ELS/MIECHV-15 # 06; ELS/NFP-15 # 06 Audit Requirements 07/01/15 ELS/MIECHV-15 # 07; ELS/NFP-15 # 07 Principles, and Audit Uniform Administrative Requirements for Federal Requirements, Cost Awards; Final Rule: Indirect Cost 07/01/15 ELS/MIECHV-15 # 08; ELS/NFP-15 # 08 Program Review Instrument 07/01/15 ELS/MIECHV-15 # 09; ELS/NFP-15 # 09 Mandatory Meeting Attendance Policy 07/01/15 ELS/MIECHV-15 # 10; ELS/NFP-15 # 10 Confidentiality 07/01/15 ELS/MIECHV-15 # 11; ELS/NFP-15 # 11 Coordination with Early Intervention Agencies 07/01/15 ELS/MIECHV-15 # 12; ELS/NFP-15 # 12 Child/ Family Transition Plans 07/01/15 ELS/MIECHV-15 # 13; ELS/NFP-15 # 13 Community Collaboration 07/01/15 ELS/MIECHV-15 # 14; ELS/NFP-15# 14 Continuous Quality Improvement (CQI) 07/01/15 ELS/MIECHV-15 # 15; ELS/NFP-15 # 15 Curriculum and Standards 07/01/15 ELS/MIECHV-15 # 16; ELS/NFP-15 # 16 Home Visitor Professional Development 07/01/15 ELS/MIECHV-15 # 17; ELS/NFP-15 # 17 MIECHV & Pennsylvania NFP Cost per Family & Definitions 07/01/15 Bureau of Subsidized Child Care Services 2005 S-05 # 04—Unemployment Compensation Claims Filed By Relative/Neighbor Providers Announcement 06/28/05 2007 S-07 # 08—PA Pre-K Counts and Child Care Works: Enrollment and Release of Information Procedures 09/18/07 S-07 # 09—Pelican Announcement 11/07/07 2009 S-09 # 05 Care Level for Kindergarten Children Changing from Preschool (PSE) to Young School Age (YSA) 06/17/09 S-09 # 13 Centers for Disease Control Guidance Regarding Influenza for Early Childhood Programs 09/21/09 S-09 # 14 Use of Hand Sanitizers in the Early Childhood Programs 09/25/09 S-09 # 16 Reporting Child Care Center Closings Due to Influenza 10/23/09 S-09 # 17 Excluding and Readmitting Children and Staff with Influenza-like Illness 10/26/09 S-09 # 18 Linking Pennsylvania Pre-K Counts and Child Care Works Subsidized Child Care 10/28/09 2012 S-12 # 05 2012-13 Relative/Neighbor Provider Agreement 6/26/12 S-12 # 06 2012-13 In-Home Care Parent/Caretaker Provider Agreement 6/26/12 S-12 # 07 2012-13 Regulated Provider Agreement 6/27/12 S-12 # 10 Decrease in Regulated Provider Maximum Child Care Allowance & Increase in Keystone STARS Tiered Reimbursement 11/20/12 2013 S-13 # 02 Fiscal Year 2013-14 Child Care Information Services Grantees 05/13/13 2015 2016 S-16 # 01 2016 Income Limits and Co-payment Guidelines 4/12/16 S-16 # 02 2016-2017 Grant Announcement 4/18/16
[Continued on next Web Page]
No part of the information on this site may be reproduced for profit or sold for profit.This material has been drawn directly from the official Pennsylvania Bulletin full text database. Due to the limitations of HTML or differences in display capabilities of different browsers, this version may differ slightly from the official printed version.
