STATEMENTS OF POLICY
Title 4—ADMINISTRATION
GOVERNOR'S OFFICE
[ 4 PA. CODE CH. 1 ]
Executive Orders, Management Directives and Other Issuances of the Directives Management System Indexed for Reference Purposes
[47 Pa.B. 3975]
[Saturday, July 22, 2017]The Index of Issuances is being updated to reflect changes since 46 Pa.B. 4189 (July 30, 2016). This amendment adds new issuances, amends and rescinds others. Recipients of publications listed in this index should be kept informed of the status of these publications.
SHARON P. MINNICH,
Secretary of Administration(Editor's Note: This Index of Issuances is published under 1 Pa. Code § 3.1(a)(9) (relating to contents of Code). This document meets the criteria of 45 Pa.C.S. § 702(7) (relating to contents of Pennsylvania Code) as a document general and permanent in nature which shall be codified in the Pennsylvania Code.)
This manual provides a complete listing of issuances, specified in Title 4 of the Pennsylvania Code § 1.2, from the Governor's Office and from agencies under the Governor's jurisdiction, except proclamations and press releases, that are intended for distribution to two or more agencies following the procedures for publication of issuances in Management Directive 210.1, Directives Management System.
The manual will be amended to reflect the latest issuances, and published annually in Title 4 of the Pennsylvania Code § 1.4 at the end of each fiscal year.
This amendment updates the index for all executive orders, management directives, and manuals issued, amended, and rescinded between July 1, 2016 and June 30, 2017.
Individuals should subscribe to receive e-Alerts to receive notification of published issuances at http://www.oa.pa.gov/Policies/Pages/default.aspx. For questions regarding the Directives Management System, contact OA, EB-DMS at ra-eb-dms@state.pa.us.
Office of Administration
Office of Continuity and Records Information Management
613 North Street
Room 221, Finance Building
Harrisburg, PA 17120-0400
www.oa.pa.govThis manual replaces, in its entirety, Manual 210.3, dated July 7, 2016. This manual includes all new and amended issuances through June 30, 2017.
How to Use Index:
• Executive orders are by year of issuance.
• Management directives and manuals are numbered in sequence by category (e.g., Financial Management) and subcategory (e.g., Payroll).
• All documents preceded by the letter ''M'' are manuals.
• Documents that have been rescinded are indicated as rescinded.
• Amendments are presented as complete documents that incorporate all changes since the last issuance.
• Revisions which generally affect older issuances are pen and ink changes or replacement pages and affect only those parts of an issuance being changed. Therefore the issuance changed by a revision will be in more than one document because there will be original issuance and any revision.
Fiscal Note: GOV-17-210.3. No fiscal impact; (8) recommends adoption.
Annex A
TITLE 4. ADMINISTRATION
PART I. GOVERNOR'S OFFICE
CHAPTER 1. AGENCY OPERATION AND ORGANIZATION
Subchapter A. DIRECTIVES MANAGEMENT SYSTEM § 1.4. Index of Issuances.
Executive Orders Date of
Original
or Latest
AmendmentCurrent
Revisions1973-9 Environmental Protection By State Agencies 7/13/1973 1974-11 Governor's Interdepartmental Council on Seasonal Farmworkers 11/2/1978 1975-5 Commitment Toward Equal Rights 9/19/1978 1975-6 Preservation of Historic Resources 5/6/1975 1977-4 Compliance with Section 504 of the Rehabilitation Act of 1973
(P.L. 93-112)
Rescinded by EO2016-08-12/5/20161977-5 Implementation of Act No. 1976-101 9/27/1977 1978-4 Flood Plain Management 3/1/1978 1978-9 Public Information Policies and Practices 5/23/1978 1978-19 Access by Handicapped Individuals to Meeting Locations Rescinded by EO2016-08—12/5/2016 1979-10 Commonwealth Child Development Committee Rescinded by EO2016-08—12/5/2016 1979-13 Governor's Office of Policy and Planning 9/18/1979 1980-3 Life Cycle Costing 2/8/1980 1980-4 Golden Keystone Discount Card Program Rescinded by EO2016-08—12/5/2016 1980-5 Task Force on Employment Services to Displaced Homemakers Rescinded by EO2016-08—12/5/2016 1980-7 Small Business Service Center Rescinded by EO2016-08—12/5/2016 1980-18 Code of Conduct 5/16/1984 1—3
(4 Rescinded)1980-20 Pennsylvania Coastal Zone Management Program 9/22/1980 1981-3 Scheduling of Bond and Note Issue Sales 1/30/1981 1981-4 Federal Program Coordination Rescinded by EO2016-08—12/5/2016 1981-6 Pennsylvania Department of Health Advisory Board of Arthritis Rescinded by EO2016-08—12/5/2016 1981-13 Governor's Committee on Employment of the Handicapped Rescinded by EO2016-08—12/5/2016 1984-3 Accounting and Financial Reporting 10/11/1984 1986-1 Commonwealth Single Audit Coordinator 2/24/1986 1986-5 Standby Allocations of the Volume Cap Under the Tax Reform Act
of 1986
Rescinded by EO2016-08—12/5/20161986-7 Liquor Control Board Sunset: Privatization of State Liquor Monopoly; Transfer of Liquor Control Board Functions
12/1/19861987-1 1987 Allocations of the Unified Volume Cap Under the Tax Reform Act of 1986
Rescinded by EO2016-08—12/5/20161987-3 Transfer of Waynesburg Youth Development Center to the Department of Corrections
Rescinded by EO2013-02—3/18/20131987-7 State Inspector General 4/6/1987 1987-8 Pennsylvania Emergency Response Commission Rescinded by EO2016-08—12/5/2016 1987-9 Allocation of State Low-Income Housing Credit Authority Under the Internal Revenue Code of 1986
4/22/19871987-10 Highway Safety 11/25/1992 1987-12 Cultural Advisor to the Governor Rescinded by EO2016-08—12/5/2016 1987-19 Delegation to Department of Environmental Resources in Compliance with Federal Low-Level Radioactive Waste Policy Amendments Act
Rescinded by EO2016-08—12/5/20161988-4 Coordination of Food and Nutrition Programs; Appointment of the Advisor to the Governor on Food and Nutrition Programs and the Inter-Agency Council on Food and Nutrition
Rescinded by EO2015-12—9/29/20151988-8 Pennsylvania State Data Center 7/12/1988 1989-3 Master Leasing Program 3/2/1989 1989-8 Municipal Waste Reduction and Planning Program Rescinded by EO2016-08—12/5/2016 1990-1 Municipal Waste Transportation Enforcement Program Rescinded by EO2016-08—12/5/2016 1990-3 Contractor Responsibility Program 6/29/1990 1990-4 UNITED STATES BRIG NIAGARA—''Flagship of Pennsylvania'' Rescinded by EO2016-08—12/5/2016 1990-7 Interagency River Island Task Force 10/17/1990 1 1991-5 Environmental Training Partnership Rescinded by EO2016-08—12/5/2016 1992-1 Records Management 1/8/1992 1993-2 Civil Disorder and Emergency 4/9/1993 1993-3 State Land Use Planning—Goals and Objectives for Commonwealth
Agencies
8/31/19931993-4 State Center for Health Statistics and Research 10/13/1993 1994-1 State Commission on National and Community Service 1/28/1994 1994-2 Governor's Office of PennPORTS Rescinded by EO2016-08—12/5/2016 1994-4 Governor's Committee on Education Standards and Assessment Rescinded by EO2016-08—12/5/2016 1994-5 Nursing Home Loan Agency's Authorization to Sell Loans Rescinded by EO2016-08—12/5/2016 1995-1 Judicial Appointments 2/27/1995 1995-2 Drug Policy Planning Coordination Rescinded by EO2016-08—12/5/2016 1995-4 Monitoring Supplies of Petroleum Products 7/10/1995 1995-6 Governor's Community Partnership for Safe Children Rescinded by EO2016-08—12/5/2016 1995-7 Governor's Executive Council on Recycling Development and Waste
Reduction
Rescinded by EO2016-08—12/5/20161995-8 Governor's Advisory Commission on Public School Finance Rescinded by EO2016-08—12/5/2016 1995-10 Governor's Sports and Exposition Facilities Task Force Rescinded by EO2016-08—12/5/2016 1996-1 Regulatory Review and Promulgation 2/6/1996 1996-2 Implementation of the IMPACCT Commission Recommendations Rescinded by EO2016-08—12/5/2016 1996-5 Municipal Waste Facilities Review Program Rescinded by EO2016-08—12/5/2016 1996-6 Governor's Advisory Commission on Academic Standards Rescinded by EO2016-08—12/5/2016 1996-7 Pennsylvania Center for Environmental Education Rescinded by EO2016-08—12/5/2016 1996-10 State Employee Assistance Program 12/20/1996 1996-13 Commonwealth of Pennsylvania's Policy on Substance Abuse in the Workplace
12/20/19961997-1 Governor's Travel and Tourism Council Rescinded by EO2016-08—12/5/2016 1997-2 Developmental Disabilities Council 5/30/1997 1997-5 Governor's Advisory Council on Physical Fitness and Sports 9/24/1997 1998-1 Governor's Green Government Council 3/25/1998 1998-3 The Pennsylvania Greenways Partnership Commission 8/16/2001 1999-1 Land Use Planning 1/7/1999 1999-4 Pennsylvania Justice Network (JNET) Governance Structure Rescinded by EO2014-02—3/18/2014 2000-2 Pennsylvania Workforce Investment Board Rescinded by EO2016-08—12/5/2016 2001-1 Directives Management System 2/13/2001 2001-2 State Employee Combined Appeal 2/14/2001 2002-2 Governor's Task Force on Early Childhood Care and Education Rescinded by EO2016-08—12/5/2016 2002-4 Prohibition of Sexual Harassment in the Commonwealth 5/3/2002 2002-5 Disability-Related Policy 5/3/2002 2002-6 PA Open for Business 6/6/2002 2002-7 Integrating Mediation Into State Government 6/14/2002 2002-8 Governor's Interagency Task Force on Energy Rescinded by EO2016-08—12/5/2016 2002-13 Proposed Keystone Opportunity Improvement Sub-zones 12/31/2002 2003-1 Commonwealth's Health Care Reform Agenda Rescinded by EO2014-05—7/31/2014 2003-2 Agricultural Land Preservation Policy 3/20/2003 2003-4 Workplace Policy for HIV/AIDS 5/5/2003 2003-5 Upper Delaware Federal Scenic River 6/22/2003 2003-10 Equal Employment Opportunity Rescinded by EO2016-04—4/7/2016 2003-12 Governor's Cabinet on Children and Families Rescinded by EO2016-08—12/5/2016 2004-1 Governor's Invasive Species Council 9/18/2006 2004-2 Utilization of Commonwealth-Owned and Leased Space 2/18/2004 2004-3 Pennsylvania Business Tax Reform Commission Rescinded by EO2016-08—12/5/2016 2004-4 Anti-Sweatshop Procurement Policy 3/18/2004 2004-5 Pennsylvania Energy Development Authority 4/8/2004 2004-6 Minority and Women-Owned Business Opportunities 1/17/2011 2004-7 Financial Education and Literacy Rescinded by EO2016-08—12/5/2016 2004-11 Pennsylvania Election Reform Task Force Rescinded by EO2016-08—12/5/2016 2004-12 Energy Management and Conservation in Commonwealth Facilities 12/15/2004 2005-4 Proposed Economic Development District 7/14/2005 2005-8 Governor's Renewable Agricultural Energy Council 9/20/2005 2006-2 Contract Compliance Rescinded by EO2016-05—4/7/2016 2006-7 Governor's Pandemic Advisory Council Rescinded by EO2016-08—12/5/2016 2006-8 Contractor Social Responsibility and Offshore Services 9/14/2006 2006-9 Governor's Cabinet for People with Disabilities—Governor's Advisory Committee for People with Disabilities
11/21/20062006-10 Strategic Development Areas 12/22/2006 2006-11 Governor's Dog Law Advice Group Rescinded by EO2016-08—12/5/2016 2007-01 Strategic Development Area, Butler County 4/24/2007 2007-02 Strategic Development Area, Westmoreland County 4/30/2007 2007-03 Commonwealth Automotive Fleet Efficiency Initiative 5/9/2007 2007-04 Office of Health Equity 5/21/2007 2007-05 Chronic Care Management, Reimbursement and Cost Reduction
Commission
Rescinded by EO2016-08—12/5/20162007-06 Registered Family Child Care Providers 6/14/2007 2007-07 Subsidized Child Care Providers Exempt From Certification or Regulation 6/14/2007 2007-08 Strategic Development Area, Lehigh County 9/6/2007 2007-09 Governor's Advisory Council On Rural Affairs 10/2/2007 2008-02 Sustainable Water Infrastructure Task Force Rescinded by EO2016-08—12/5/2016 2008-04 Pennsylvania All-Hazard Incident Management (PA-IMT3) Rescinded by EO2016-08—12/5/2016 2008-06 Office of Diversity Management 4/15/2010 2008-07 Early Learning Council 9/11/2008 2008-08 Early Learning Investment Commission 7/27/2010 2010-02 Creation of the Commonwealth Health Care Reform Implementation Committee and the Commonwealth Health Care Reform Implementation Advisory Committee
Rescinded by EO2014-05—7/31/20142010-03 Pennsylvania-Produced Agricultural Products Program 9/14/2010 2010-05 Leasing of State Forest and State Park Land for Oil and Gas Development Rescinded by EO2014-03—5/23/2014 2011-03 Public Private Partnership 5/3/2011 2011-04 Pennsylvania eHealth Collaborative Rescinded by EO2014-05—7/31/2014 2011-05 Enterprise Information Technology Governance Rescinded by EO2016-06—4/18/2016 2011-06 Commonwealth Licensee Tax Responsibility Program 9/15/2011 2011-07 Pennsylvania Dairy Leadership Council Rescinded by EO2016-08—12/5/2016 2011-08 Interagency Coordination Advisory Group for Economic Development Rescinded by EO2016-08—12/5/2016 2011-09 Small Business Procurement Initiative 11/21/2011 2011-10 Veteran-Owned Small Business Procurement Initiative 12/7/2011 2011-11 Office of City Receiver—Harrisburg Terminated 3/1/2014 2012-02 Governor's Advisory Council for Hunting, Fishing and Conservation Rescinded by EO2015-13—11/24/2015 2012-03 Pennsylvania Homeland Security 2/22/2012 2012-04 Governor's Innovation Office Rescinded by EO2015-04—2/5/2015 2012-05 Commonwealth Continuity of Government 4/30/2012 2012-06 Pennsylvania Commission for Women Rescinded by EO2015-09—8/4/2015 2012-07 Governor's Advisory Commission on Asian American Affairs Rescinded by EO2015-10—8/4/2015 2012-08 Governor's Advisory Commission on African American Affairs Rescinded by EO2015-07—8/4/2015 2012-09 Sunset Task Force Terminated 5/11/2013 2012-10 Governor's Advisory Commission on Latino Affairs Rescinded by EO2015-08—8/4/2015 2012-11 Permit Decision Guarantee for the Department of Environmental Protection 7/24/2012 2012-12 Pennsylvania Military Community Protection Commission 9/17/2012 2013-01 As Amended—The Pennsylvania Alzheimer's Disease Planning Committee Terminated 2/7/2014 2013-02 Rescission of Executive Order 1987-3 Transfer of Waynesburg Youth Development Center to the Department of Corrections
3/18/20132013-03 Governor's Advisory Council on Veterans Services 11/11/2013 2014-01 Pennsylvania Long-Term Care Commission Terminated 12/31/2014 2014-02 Pennsylvania Justice Network (JNET) Governance Structure 3/18/2014 2014-03 Leasing of State Forest and State Park Land for Oil and Gas Development Rescinded by EO2015-03—1/29/2015 2014-04 Transition Period for the Pennsylvania Health Care Cost Containment Council
7/1/20142014-05 Rescission of: Executive Order 2003-1, Executive Order 2010-02 As Amended, and Executive Order 2011-04
7/31/20142014-06 Interoperable Public Safety and Emergency Communications Governance Rescinded by EO2016-08—12/5/2016 2015-01 Executive Branch Employee Gift Ban 1/20/2015 2015-02 Competitive Process for Procurement of Legal Services 1/20/2015 2015-03 Leasing of State Forest and State Park Land for Oil and Gas Development 1/29/2015 2015-04 Governor's Office of Transformation, Innovation, Management and Efficiency (''GO TIME'')
2/5/20152015-05 Participant-Directed Home Care Services 2/27/2015 2015-06 State Emergency Operations Plan 4/16/2015 2015-07 Governor's Advisory Commission on African American Affairs 8/4/2015 2015-08 Governor's Advisory Commission on Latino Affairs 8/4/2015 2015-09 Pennsylvania Commission for Women 8/4/2015 2015-10 Governor's Advisory Commission on Asian Pacific American Affairs 8/4/2015 2015-11 Diversity, Inclusion and Small Business Opportunities in Commonwealth Procurement and in Pennsylvania's Economy
9/23/20152015-12 Coordination of Food and Nutrition Programs; Appointment of the Advisor to the Governor on Food and Nutrition Programs and the Governor's Food Security Partnership
9/29/20152015-13 Governor's Advisory Councils for Hunting, Fishing and Conservation 11/24/2015 2016-01 Extension of Deadline for Nomination Certificates and Nomination Papers for Special Elections on March 15, 2016
Expired—1/29/20162016-02 Minimum Wage for Employees of the Commonwealth and of Organizations Receiving State Contracts
3/7/20162016-03 Establishing ''Employment First'' Policy and Increasing Competitive Integrated Employment for Pennsylvanians with a Disability
3/10/20162016-04 Equal Employment Opportunity 4/7/2016 2016-05 Contract Compliance 4/7/2016 2016-06 Enterprise Information Technology Governance 4/18/2016 2016-07 Open Data, Data Development, and Data Governance 4/18/2016 2016-08 Rescission of Executive Orders 12/5/2016 2017-01 Extension of Deadline for Objections to Nomination Petitions Expired—3/17/2017
Management Directives and Manuals Date of
Original
or Latest
AmendmentCurrent
RevisionsBUDGET
General
105.1 Allocation and Allotment of Funds for ICS Transactions 10/22/1984 105.2 Contingent Commitments 7/2/1985 105.4 Allocation and Allotment of Funds for Non-ICS Transactions 10/22/1984 105.5 Use of the Determination of Tax-Exempt Category for Capital Projects Form 9/12/1991 Budget Preparation
110.2 Request for Approval of Federal Funds 1/14/1985 110.3 Budgeting and Accounting for Federal Appropriations 5/29/1985 Manual. M110.1 2017-18 Budget Instructions 8/15/2016 MANAGEMENT/ADMINISTRATIVE SUPPORT
General
205.4 Delegation of Authority to Sign and Delegation to Authorize SAP Payments 5/11/2009 205.6 Defense of Suits Against Commonwealth Employees 9/30/1986 205.9 Code of Conduct Statement of Financial Interest—Filing 12/11/2013 205.10 Financial Disclosures Required by the Public Official and Employee Ethics Act, 65 Pa.C.S. §§ 1101—1113
12/11/2013205.12 Financial Disclosures Required of Former Employees by the Public Official and Employee Ethics Act, 65 Pa.C.S. §§ 1101—1113
3/27/2014205.14 Prohibition of Activities Not Specifically or Directly Connected With the Official Business of the Commonwealth on Commonwealth Property
11/21/2011205.15 Memberships in Associations, Organizations, or Societies 2/9/2006 205.16 Compliance With the Whistleblower Law, Act 1986-169, As Amended 9/17/2014 205.18 Ballot Question Advocacy by Executive Branch Employees, Appointees, and Officials
4/11/1988205.20 Documents and Evidence Relating to Asbestos in Commonwealth Buildings Rescinded/Obsolete 3/20/2013 205.21 Commonwealth Child Care Program 4/8/2013 205.22 Recycling, Waste Reduction and Procurement of Environmentally Preferable Products
9/19/2014205.23 Submission of Commonwealth Publications to the State Library for Distribution to Other Designated Libraries
7/13/2012205.24 Display of Flags on Commonwealth Buildings and Grounds 10/12/2011 205.25 Disability-Related Employment Policy 2/13/2009 205.26 The Americans With Disabilities Act of 1990, Title II, Subtitle A, Nondiscrimination in State and Local Government Services
7/22/1992205.27 Implementation of Act 194-1990, Asbestos Occupations Accreditation and Certification Act
8/27/2015205.31 Pro Bono Publico Legal Services 2/11/1999 205.32 Hiring/Contracting Sign Language Interpreters/Transliterators 9/12/2014 205.33 Workplace Violence 6/16/2014 205.34 Commonwealth of Pennsylvania Information Technology Acceptable Use Policy
1/22/2016205.35 Information Reporting From the Commonwealth's Enterprise SAP Business Information Warehouse System
5/2/2011205.36 Right-to-Know Law Compliance 3/18/2010 205.37 Role Assignment, Security, and Internal Control Maintenance 3/25/2013 205.38 Emergency Evacuation and Safe Assembly 1/31/2014 205.39 Use of Complete Physical Street Addresses For Department of General Services Owned or Administered Buildings
Rescinded/Obsolete 5/30/2014205.40 Commonwealth Branding 5/15/2012 205.41 Commonwealth of Pennsylvania Continuity of Operations (COOP) Program 2/16/2011 205.42 Social Media 2/6/2012 205.43 Quality Assurance for Business Productivity Tools 6/25/2014 Management Programs 210.1 Directives Management System 5/2/2011 210.4 Central Microfilm Management 11/18/2002 210.5 The Commonwealth of Pennsylvania State Records Management Program 7/29/2010 210.6 Selection, Acquisition and Use of Filing Equipment 9/16/2002 210.8 Micrographics Procedures to be Used in Conjunction With Central Microfilm Management
11/18/2002210.11 Acceptance of Imaged Documents 6/16/1997 210.12 Electronic Commerce Initiatives and Security 12/23/2010 Manuals. M210.1 The Commonwealth of Pennsylvania Employee Records Management Manual 5/20/2010 M210.3 Index of Issuances 7/7/2016 M210.4 Forms Management 8/16/1983 1—2 M210.5 Standard (STD) Forms Management 9/15/1998 M210.6 Publications Management 8/1/1984 1 M210.7 State Records Management Manual 6/8/2004 M210.8 Vital Records Disaster Planning 5/9/1995 M210.9 The Commonwealth of Pennsylvania General Records Retention and Disposition Schedule
4/4/2016Contracts Management 215.8 Contractor Integrity Provisions for Commonwealth Contracts 1/14/2015 215.9 Contractor Responsibility Program 10/25/2010 215.12 Provisions Concerning The Americans With Disabilities Act 10/14/2011 215.13 Contract Provision for Donation of Excess Prepared Food 10/12/2011 215.16 Contract Compliance Program 5/11/2017 Manual.
M215.3 Procurement Handbook 6/30/2017 (Current publication available at: http://www.dgs.pa.gov) Central Services 220.1 Commonwealth Media Services 1/14/2008 220.9 Publication Services 11/25/2013 220.11 Preservation of Commonwealth Deeds 3/7/2013 Travel and Expenses 230.6 Travel Expenses of Job Applicants 11/1/2011 230.7 Remittance of Witness Fees 8/6/2010 230.10 Commonwealth Travel Policy 11/1/2011—Effective 1/1/2012 Manual. M230.1 Commonwealth Travel Procedures Manual 11/1/2011—Effective 1/1/2012 Information Technology Management
240.7 Submission of Changes to the Commonwealth Telephone Directory 8/18/2008 240.11 Commonwealth Wireless Communication Device Policy 4/11/2012 240.12 Commonwealth of Pennsylvania Mobile Devices Security Policy 12/29/2008 245.13 Strategic Direction for Information Technology Investments 2/8/2006 245.15 Pennsylvania Statewide Radio Network 12/5/2016 245.16 Pennsylvania Justice Network (JNET) Governance Structure 3/18/2014 245.18 IT Administrator Acceptable Use, Auditing and Monitoring, Incident Notification, and Response Policies and Procedures
2/7/2006245.19 Enterprise Technology Security Council 8/17/2016 Public Information Programs
250.1 Notice of Public Meetings 4/25/2016 Organization and Space Management
260.1 Reorganization Requests 3/2/2017 Manual.
M260.1 Manual For Space Utilization 3/11/2004 FINANCIAL MANAGEMENT
General
305.2 Standard Check Endorsement Procedure 5/22/2009 305.3 Responsibilities of Comptroller Operations 12/15/2010 305.4 Payments to Counties 10/3/2012 305.5 Cash Management 5/22/2009 305.6 Withholding Payments to Municipalities (Act No. 166 of 1978) 5/1/1997 305.7 Interest Penalties for Late Payments 3/10/2014 305.8 Commonwealth Bank Accounts and Special Banking Services 6/11/1997 305.10 Receipt of Federal Funds by Wire Transfer 1/23/1989 305.11 Depositing Checks, Money Orders and Cash 4/23/2012 305.12 Accounting, Reporting, and Cash Management of Federal Grants and Contracts
1/25/1999305.15 Processing and Distributing Returned Checks 8/30/1989 305.16 Lobbying Certification and Disclosure 7/3/2003 305.19 Identification of Boards, Commissions, Councils, Advisory Committees, and Authorities
2/18/2014305.20 Grant Administration 5/26/2000 305.21 Payments to Local Governments and Other Subrecipients 9/23/2005 305.22 Commonwealth Licensee Tax Responsibility Program 11/14/2011 Accounting
310.1 Fiscal Guidelines for Federal Reimbursement of Disaster Related Expenditures
1/5/1983310.3 Encumbering and Lapsing of Appropriations 5/4/1998 1 310.9 Purpose and Use of Restricted Receipt and Restricted Revenue Accounts 4/8/2013 310.10 Collection, Referral, and Compromise, or Write-Off of Delinquent Claims 11/18/2011 310.11 Payment and Financial Reporting Requirements for Non-Preferred Appropriations
1/19/1982
1310.12 Refunding Erroneously Collected Fees and Charges 4/30/1982 310.13 Responsibilities for Comprehensive Annual Financial Reporting 10/5/2016 310.14 General Capital Asset and Other Fixed Asset Accounting and Reporting in SAP
2/3/2003310.15 Agency Federal ID Numbers 2/22/2016 310.19 Accounting for Disbursement of Funds for Interagency Agreements, Memorandums of Understanding, and Notifications of Subgrant
10/27/2010310.20 Charging Equipment Expenditures to Federal Programs 8/31/1994 310.23 Commonwealth Purchasing Card Program 4/5/2013 310.24 Accepting Debit and Credit Cards for Commonwealth Revenues 10/18/2016 310.25 Transfers of Revenue or Expenses in SAP 1/10/2011 310.26 Vendor Data Management Unit (VDMU) for Agencies Using SAP 9/18/2009 310.27 Month-End Closing Processes 12/14/2005 310.28 Use of One-Time Vendor Records in SAP 3/6/2017 310.29 Using Value (Service) Date in SAP 6/10/2009 310.30 Pennsylvania Electronic Payment Program (PEPP) 5/22/2009 310.31 Purchase Order Receiving, Invoice Processing and Invoice Reconciliation Processes
5/11/2009310.32 Voyager Fleet Card Invoice Processing for Agencies Using SAP 7/20/2009 310.33 Processing Electronic Invoices in SAP 8/21/2009 310.34 Use of Agency-Level Dun & Bradstreet Data Universal Numbering System (DUNS) Numbers in Applications for Federal Grants and Cooperative Agreements
9/18/2009310.36 Identifying, Recording, and Reporting Computer Software as a Capital Asset 12/10/2009 310.37 Approving, Monitoring, and Accounting for New Information Technology Application Projects
7/20/2012310.38 Commonwealth Loan Accounting, Financial Management, and Reporting 10/14/2016 Manuals.
M310.1 Agency Operated Advancement Accounts 8/11/1999 M310.2 Definitions of Major and Minor Objects of Expenditures 8/26/1998 1 M310.3 Manual of Accounting Rescinded/Obsolete 9/9/2016 Payroll
315.1 Calculation and Payment of Statutory Salaries 1/3/2011 315.6 Employees' Requests for State or Federal Income Tax Withholding 5/24/2011 315.8 Restitution of Overpayments and Collection of Employee Debts 6/16/2014 315.9 Withholding of Delinquent Local Taxes from Employees' Paychecks 8/30/2011 315.13 Payment of Wages, Salary, Employee Benefits, and Travel Expense Reimbursements Due Deceased Employees
2/6/2014315.14 Maintenance Charges for Employees Residing or Subsisting in Commonwealth Facilities
10/16/2013315.15 Withholding of Pennsylvania Higher Education Assistance Agency Loans from Employee Pay
8/30/2011315.16 Payment of Annuitant Medical and Hospital Benefits 6/21/2013 315.17 Direct Deposit of Pay and Travel Reimbursement 2/11/2013 315.20 Taxability of the Use of State-Provided Vehicles 5/1/2013 315.22 Preparation and Filing of Federal Forms 1099 and 1096 1/3/1995 315.25 Pennsylvania Personal Income Tax 11/22/2011 315.26 Backup Withholding on Missing and/or Incorrect Taxpayer Identification Numbers
1/24/1994
1315.27 Recoupment of Conversion Pay Amounts 5/4/1992 315.28 Taxability of State-Provided Parking 2/1/2011 315.30 Local Services Tax 8/29/2016 Audits 325.2 Audit Inquiry Relative to Agency Litigation, Claims, and Assessments 12/17/2014 325.3 Performance of Audit Responsibilities 1/10/2011 325.5 State Level Single Audit Costs 8/17/2009 325.6 Auditing Computer-Based Systems 1/10/2011 325.7 Implementation of the Commonwealth's State-Level Single Audit 12/17/2014 325.8 Remedies for Recipient Noncompliance with Audit Requirements 12/17/2014 325.9 Processing Audits of Federal Pass-Through Funds 12/23/2014 325.10 Review of Auditor General, Treasury, Legislative Budget and Finance Committee, and Other Audit Reports
8/27/2009325.11 Evaluating Agency Internal Controls and Financial Risk through Self Assessment
5/17/2012325.12 Standards for Internal Controls in Commonwealth Agencies (Effective July 1, 2015)
12/17/2014EQUAL EMPLOYMENT OPPORTUNITY (EEO)
Equal Employment Opportunity Programs
410.10 Guidelines for Investigating and Resolving Internal Discrimination Complaints
12/5/2012410.11 Commonwealth's Equal Employment, Outreach, and Employment Counseling Program
5/8/1997Manual.
M410.3 Guidelines for Equal Employment Opportunity Plans and Programs 12/18/2007 EMPLOYEE DEVELOPMENT AND UTILIZATION
General
505.1 Employee Furlough Policy 2/16/2006 505.2 Salaried Complement Management and Control 8/7/2014 505.4 Salaried Complement Control Rescinded by MD505.2—8/7/2014 505.7 Personnel Rules 11/9/2010 505.8 Transmittal of Personnel Action Notifications Rescinded/Obsolete—1/14/2015 505.9 Standard Abbreviations for Use With the Compensation Plan and SAP R/3 System
3/11/2004505.11 Emergency Assignments of Employees During Emergencies 6/17/1998 505.15 Employee Mobility Information Program 4/12/2012 505.18 Maintenance, Access, and Release of Employee Information 9/23/2014 505.20 Wage Complement Management and Control 12/27/2011 505.21 Office Hours 12/21/2015 505.22 State Employee Assistance Program 3/13/2017 505.23 Employee Recognition Program 7/31/2012 505.25 Substance Abuse in the Workplace 3/13/2017 505.26 HIV/AIDS and Other Bloodborne Infections/Diseases in the Workplace 12/11/2013 505.27 Worker and Community Right-to-Know Act 3/22/2017 505.28 Family Care Account Program 8/22/2013 505.30 Prohibition of Sexual Harassment in Commonwealth Work Settings 6/19/2002 1 505.31 Domestic Violence and the Workplace Rescinded by MD205.33—6/16/2014 505.32 Governor's Awards for Excellence 9/27/2016 505.33 Working From Home During Emergencies Including a Pandemic Influenza Event
8/20/2007505.34 Commercial Driver License Drug and Alcohol Testing Requirements 7/25/2013 Manuals.
M505.2 Personnel Management Review 7/9/1997 M505.3 State Employee Assistance Program 3/13/2017 M505.4 Personnel Records Retention and Disposition Schedule Rescinded by M210.9—4/4/2016 M505.5 Commercial Driver License Drug and Alcohol Testing and Related
Procedures
7/25/2013M505.6 An Agency Guide to Workplace Violence Prevention and Response 6/16/2014 Employment
515.2 Transfer of Employees From One Agency to Another 1/20/2016 515.3 Classified Service Emergency Appointments 9/3/2008 515.4 Seniority Rights of Commonwealth Employees 7/12/2006 515.10 Selection and Appointment to Non-Civil Service Positions 2/16/2006 515.12 Confidential Employees 9/28/2004 515.15 Identification, Employment, and Education Verification Checks 6/13/1997 515.16 Appointment to Senior Level Positions 2/14/2006 515.18 Supplementary Employment 3/7/2013 515.20 Reemployment of Commonwealth Annuitants 2/22/2016 515.21 Commonwealth School-to-Work Program 2/14/2006 Classification
520.3 Unclassified Codes 7/10/2012 520.4 Position Classification Post-Audits 11/21/2011 520.5 Centralized Job Control System 3/25/2013 520.6 Position Classification 4/15/2013 520.7 Development and Validation of Job Standards 6/12/2012 520.8 Pay Action Effective Dates for Changes to Position Classifications and the Commonwealth's Classification and Compensation Plan
11/2/2012520.9 Appointments Above the Minimum 10/21/2014 520.10 Position Descriptions 10/23/2014 Pay
525.4 Temporary Assignment in Higher Classification 5/3/2013 525.6 Payroll Advances 9/16/2013 525.11 Dual Employment 2/10/1997 525.12 Payment of Back Pay Due to Reinstatement of a Separated Employee or Reduction of Disciplinary Suspension
8/9/2012525.15 Overtime 2/10/1997 525.16 Physicians and Related Occupations Quality Assurance Program 2/14/2006 525.17 Internal Revenue Service Levies on Wages, Salary, and Other Income or Payments
6/28/1991525.20 Implementation & Maintenance of Local Service Tax Rescinded by MD315.30—8/29/2016 Benefits
530.1 Agency Benefit Coordinators 6/29/2015 530.2 Sick Leave Without Pay, Parental Leave Without Pay, and Family Care Leave Without Pay
Rescinded/Obsolete 8/14/2013530.4 State Paid Benefits While on Sick, Parental, or Family Care Leave Without Pay
Rescinded/Obsolete 8/14/2013530.8 Motor Vehicle Financial Responsibility Law 4/25/2014 530.9 Social Security Records 1/12/2015 530.10 Administrative Leave to Compete in International and World
Championships
7/20/2010530.11 Benefit Rights of Permanent and Temporary Employees 11/9/2016 530.15 Disability Benefits, Related Pay Status Options, and Retired Employee Health Program (REHP) Effective Dates
Rescinded by MD530.24—7/25/2013530.17 Partial and Full Day Closings of State Offices 5/25/2010 530.18 Benefit Rights of Furloughed Employees 5/10/2016 530.21 Paid Absence for Blood Donation 4/8/2010 530.22 Unemployment Compensation, Noncovered Employment—''Major Nontenured Policymaking or Advisory Positions''
11/20/1996530.23 State Employee Combined Appeal 6/12/2017 530.24 Retired Employees Health Program 9/13/2016 530.26 Military Leaves of Absence 9/3/2008 530.27 Leave Related Policies for Employees Excluded From Earning Leave and Leave Service Credit
2/7/1997530.29 Commuter Benefits Program Rescinded/Obsolete 1/23/2017 530.30 Sick, Parental and Family Care Absence, Military Exigency Absence and Military Caregiver Absence Policy
12/11/2013530.31 Workplace Safety and Health Program 1/2/2013 530.32 Group Life Insurance Program 9/19/2013 Manuals.
M530.2 Injury Leave Manual 2/2/2016 M530.3 Group Life Insurance Program Manual 9/19/2013 M530.7 Absence Program 4/23/2009 M530.9 Unemployment Compensation Insurance 12/7/1998 M530.15 Pennsylvania State Police Administrative Manual Health Benefits Program 4/14/2017 M530.16 Temporary Clerical Pool Agency User Manual 10/1/1999 M530.17 Temporary Clerical Pool Employee Handbook 10/1/1999 M530.21 State Employee Combined Appeal Procedures Manual 6/12/2017 Training
535.1 Employee Training and Development 5/1/2015 535.2 Physicians and Related Occupations Specialty Board Certification Payments 2/21/2006 535.3 Out-Service Training 8/17/2016 535.4 Use of State Work Program Trainee, County Work Program Trainee, Public Services Trainee and County Public Services Trainee Classes
7/19/2012535.5 Use of Trainee Classes in the Classified Service 10/8/2004 535.6 Commonwealth Management Development Program 2/9/2000 535.7 Annual Agency Training Plan and Report 7/8/1999 535.9 Physical and Information Security Awareness Training 10/3/2006 Performance Evaluations
540.7 Performance Management Program 5/2/2011 Retirement
570.1 Mandatory Membership in the State Employees' Retirement System 4/7/2014 570.5 Employer Contributions Required on the Purchase of Previously Uncredited State Service
4/7/2014570.6 Optional Membership in State Employees' Retirement System 4/7/2014 570.8 Reinstatement of Terminated Employees Into the State Employees' Retirement System
4/7/2014570.9 Reinstatement of Furloughed or Otherwise Terminated and Reemployed Employees in the State Employees' Retirement System
4/7/2014570.11 Amending Data in Retirement and Personnel/Payroll System and Collecting Arrears Balances
4/7/2014570.12 Furloughed State Employees Retirement System Members' Right to Earn Interest on Member Contributions
4/7/2014570.13 State Employees' Retirement System, Regional Counseling Centers 4/7/2014 570.14 Deferred Compensation Program 4/7/2014 570.15 Reporting Potential Public Employee Pension Forfeiture Crimes to the State Employees' Retirement System
4/7/2014570.16 State Employees' Retirement System, Duties of Departments and Agencies 4/7/2014 Civil Service
580.2 Civil Service Availability Survey/Interview Notice 6/20/2014 580.6 Tabulation of Classified Service Employees 6/16/2006 580.8 Classified Service Probationary Periods 6/14/2013 580.10 Conducting Interviews for Classified Service Positions 8/15/2013 580.11 Documentation of Classified Service Personnel Actions 6/27/2006 580.12 Recruitment for Classified Service Positions 3/28/2007 580.13* Report of Personnel Transactions for Non-State Employees 9/16/2011 *Special Distribution
580.15 Selective Certification of Classified Service Eligibles 4/11/2012 580.16 Provisional Employment in the Classified Service 11/16/2006 580.18 Pennsylvania Residency Requirements for the Classified Service 8/31/2011 580.19 Promotion in the Classified Service Without Examination 8/31/2009 580.21 Veterans' Preference on Classified Service Employment Certifications 2/16/2011 580.23 Resignation From and Reinstatement to the Classified Service 7/22/2013 580.24 Promotion of Employees in Unskilled Positions Into the Classified Service 9/14/2006 580.25 Political Activities of Classified Service Employees 10/7/2011 580.26 Transfer or Reassignment of Classified Service Employees 6/29/2010 580.27 Limited Appointments to Positions Exempted from the Classified Service Pursuant to Section 3(c)(4), Civil Service Act
10/28/2009580.28 Reallocation to a Lower Class in the Classified Service 3/30/2011 580.30 Civil Service Leave of Absence and Return Rights 9/7/2010 580.31 Classified Service Temporary Appointments 8/14/2006 580.32 Substitute Employment in the Classified Service 10/24/2006 580.33 Reproductions of Documents for Classified Service Personnel Actions 4/30/2009 580.34 Removal of Eligibles for Certification or Appointment in the Classified
Service
6/20/2014580.35 Employees Placed in the Classified Service by Position Reallocation 8/29/2011 580.37 Promotion by Appointment and Temporary Higher-Level Assignment of Unclassified Service Employees into the Classified Service
7/26/2012580.38 Use of Intern Job Titles in the Classified Service 10/8/2004 Manuals.
M580.1 Certification of Eligibles for the Classified Service Rescinded/Obsolete 6/30/2014 M580.2 Furlough of Classified Service Employees Not Covered by Labor Agreements 6/13/2017 Labor Relations 590.1 Labor Relations 11/27/2007 590.2 Confidential Positions and Employees 3/8/2006 590.3 Deduction of Union Dues/Fair Share Fees 5/22/2006 590.5 Guidelines to be Followed During Legal or Illegal Strikes 5/25/2006 590.7 Labor Relations—Grievance Administration 6/8/2006 590.8 Classification Grievance Processing 7/9/2012 SUPPLIES, SERVICES, AND EQUIPMENT
Supplies and Equipment Acquisition/Disposition
Automotive Services
615.1 Commonwealth Temporary Transportation Vehicles 2/27/2013 615.15 Vehicle Parking License Agreements 10/26/2006 615.16 Commonwealth Fleet Policy 11/10/2011 Manual.
M615.3 Commonwealth Fleet Procedures Manual 11/10/2011 Commodity Standards
620.1 Coal Sampling and Reporting 10/4/2005 Buildings, Property, and Real Estate
625.1 Repairs, Alterations, and Improvements to Commonwealth Buildings Under the Direct Supervision of the Department of General Services
10/4/2004625.2 Inventory of Commonwealth Real Property 9/16/2008 625.3 Moving Employee Household Goods and Commonwealth Property 3/14/1996 625.4 Enforcement of Fire and Panic Regulations 3/27/1991 625.5 Reporting Surplus Real Property 5/6/1996 625.6 Leasehold Improvements 5/1/2009 625.7 Use of Form STD-291, Request for Lease Action and Budget Approval 11/6/1997 625.8 Contracting for Bargaining Unit Work 2/25/1994 625.9 Payment of Contractors and Design Professionals for Agency-Funded Construction Projects Undertaken by the Department of General Services
Rescinded by MD310.9—4/8/2013625.10 Card Reader and Emergency Response Access to Certain Capitol Complex Buildings and Other State Office Buildings
6/2/2014Bonds and Insurance
630.1 Agency Insurance Coordinators Rescinded/Obsolete 2/7/2013 630.2 Reporting of Employee Liability Claims 5/15/2013 COMMONWEALTH PROGRAMS
Protection and Safety720.2 Wage Standards Picketing 2/3/1977 720.4 Safety and Loss Prevention Program Rescinded/Obsolete 2/7/2013 720.5 Energy Conservation and Electrical Devices in Commonwealth-Owned or Leased Buildings
7/25/2008720.6 Call Trace Procedures for Threatening, Harassing, and Nuisance Telephone Calls
4/25/2016720.7 Bomb Threats and Suspicious Packages 7/29/2010
[Pa.B. Doc. No. 17-1207. Filed for public inspection July 21, 2017, 9:00 a.m.]
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