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PA Bulletin, Doc. No. 21-986

THE COURTS

Title 255—LOCAL COURT RULES

WASHINGTON COUNTY

Collection of Restitution, Reparation, Fees, Costs, Fines and Penalties; No. 2021-1

[51 Pa.B. 3445]
[Saturday, June 26, 2021]

Administrative Order

 And Now, this 28th day of May, 2021, the Board of Commissioners of Washington County having passed Resolution 2021 at Minute Number 1130, dated May 20, 2021, it is hereby Ordered, Adjudged, and Decreed that the Court joins in the aforementioned Resolution and Approves of the designation of the Adult Probation Office as the agent for collection of all restitution, reparation, fees, costs, fines, and penalties in accordance with 42 Pa.C.S.A. § 9728, effective June 1, 2021. The Court has determined that the filing of this Order and the actions taken in conjunction with the Board of Commissioners are appropriate and necessary to serve victims and defendants in criminal and delinquency cases by ensuring compliance with monetary conditions of adjudications and/or sentences.

 All restitution, reparation, fees, costs, fines, and penalties ordered payable pursuant to the Sentencing Code, Juvenile Act, or other statute and/or regulation, shall be made by the offender to the Collections and Disbursement Unit of the Adult Probation Office, and shall be collectible in any manner provided by law. The Adult Probation Office, through the Collections and Disbursement Unit, shall have the authority to:

 1. Enter sentences and assess restitution, reparation, fees, costs, fines, and/or penalties on adult criminal or juvenile delinquency cases, including assessments for summary appeals, miscellaneous dockets, and underlying filing types, such as inter-county transfer cases, whether offense or non-offense related;

 2. Assess the interstate compact fee provided for in Act 95 of 2010;

 3. Enter adjustments and/or credits for community service sentences as authorized by 42 Pa.C.S.A. § 9730;

 4. Direct the creation of miscellaneous docket numbers related to collection functions;

 5. Accept payments, perform daily balancing and other fiscal tasks, and make deposits of funds received;

 6. Direct the master accounting process in CPCMS, to include the coordination of monthly master account disbursements, including running all necessary reports and notifying and working with the Clerk of Courts regarding the printing of each offices' respective checks; and

 7. Carry out any duties and responsibilities that are necessary to effectuate the collection and disbursement of funds pursuant to this Order.

 The Court expects that the Clerk of Courts shall cooperate fully and in good faith to ensure a successful transition of collection functions from her office to the Adult Probation Office, including compliance with directives issued by the undersigned, or his designee(s). Accordingly, it is further Ordered that the Clerk of Courts shall:

 1. Continue to maintain and operate the current general and escrow bank account at Washington Financial Bank, Account Number ******8512, until further order of court. The Clerk of Courts is responsible for reconciling and disbursing any restitution, reparation, fees, costs, fines, and penalties collected prior to June 1, 2021;

 2. Assist with any transfers or voids of payments for assessments that were made before June 1, 2021, because of the need for coordination and manual adjustments and/or transfers between separate bank accounts;

 3. Inform any private collection agency it currently uses of this transition;

 4. Notify and coordinate with the Adult Probation Office concerning the delivery of mail or payments that are addressed or made payable to the previous collections office; and

 5. Enter sentences and assess restitution, reparation, fees, costs, fines, and/or penalties adult criminal or juvenile delinquency cases, including assessments for summary appeals, miscellaneous dockets, and underlying filing types, such as inter-county transfer cases, whether offense or non-offense related, until July 5, or further order of court. The Clerk of Courts shall notify the Adult Probation Office of all sentences and assessments upon completion.

 This Order shall be processed in conformity with Pa.R.J.A. 103. The District Court Administrator is directed to do the following:

 1. File one (1) certified copy of this Order with the Administrative Office of Pennsylvania Courts;

 2. Distribute two (2) certified copies to the Legislative Reference Bureau for publication in the Pennsylvania Bulletin;

 3. Serve a copy of this Order on the judges of the Court of Common Pleas and the magisterial district courts, and the Clerk of Courts; and

 4. Cause a copy hereof to be published in the Washington County Bar Journal once a week for two successive weeks at the expense of the County of Washington.

By the Court

JOHN F. DiSALLE, 
President Judge

[Pa.B. Doc. No. 21-986. Filed for public inspection June 25, 2021, 9:00 a.m.]


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