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PA Bulletin, Doc. No. 98-153



Request for Expanded Letters of Interest

[28 Pa.B. 441]

Retention of a construction inspection/project management firm for Phase II of the Advanced Travelers Information System (ATIS)
Reference No. 3-104

   The Turnpike Commission (Commission) will retain a construction inspection/project management firm for the inspection services for Phase II of the Commission's Advanced Travelers Information System (ATIS) Project located on the entire length of the Pennsylvania Turnpike System.

   The services will encompass construction inspection/project management for expansion of the Commission's Advanced Traveler Information System. This work will include inspection of the installation sites for the highway advisory radio system, variable nessage signs, closed circuit television cameras.

   Construction Inspection/Project Management services will be an integral part of this project. It is anticipated that there will be three construction projects. One project will be from the Carlisle Interchange to the east, one project west of Carlisle Interchange to the Ohio border and the third project will involve system integration of all components and facilities of the operations center in Harrisburg.

   Phase II of the Integrated Traveler Information System will be a Federally funded project. The total cost of this construction project is approximately $3,300,000. The Consultant Agreement is anticipated to start in March 1998, and terminate in January 2000.

   The selected firm will be required to provide a full-time onsite construction inspection staff, with sufficient office personnel, managers, engineers, technicians and clerical staff to support the field functions. The selected firm will also be required to attend the prebid meeting and preconstruction conference, write all project correspondence and review and approve contractor's submissions. In addition, the selected firm will be required to keep records utilizing the Turnpike's Construction Documentation System (CDS) to document the construction work, prepare current and final estimates for payment to the construction contractor, prepare change orders, conduct monthly job conferences, monitor the monthly progress, conduct semifinal and final inspections, determine the final quantities of each contract item and perform other duties as may be required.

   Sixty percent (60%) of the inspection staff assigned to this Commission constructed project must meet the following requirements:

   1.  Be certified by the National Institute for Certification in Engineering Technologies, (NICET) as a Transportation Engineering Technician--Construction Level 2 or higher.

   2.  Be registered as a professional engineer by the Commonwealth of Pennsylvania with 1 year highway inspection experience acceptable to the Commission.

   3.  Be certified as an Engineer-in-Training by the Commonwealth of Pennsylvania with 2 years of highway inspection experience acceptable to the Commission.

   4.  Hold a Bachelor of Science Degree in Civil Engineering or Civil Engineering Technology with 2 years of highway inspection experience acceptable to the Commission.

   5.  Hold an Associate Degree in Civil Engineering Technology with 3 years of highway inspection experience acceptable to the Commission.

   The remaining 40% assigned to this project shall meet the following education and experience requirements:

   Education--Graduation from High School or equivalent certification or formal training. Completion of a training program in construction inspection approved by the Commission may be substituted for High School graduation.

   Experience--One year of experience in construction inspection or workmanship which requires reading and interpreting construction plans and specifications, or 1 year of experience in a variety of assignments involving the testing of materials used in highway or similar construction projects. A 2 to 4 year engineering college degree may be substituted for 1 year of experience.

   Questions and inquiries concerning this Project should be directed to Matthew J. Wagner, P.E., at (717) 939-9551, Ext. 5210.

General Requirements and Infomration
for Reference No. 3-104

   Firms interested in performing the above services are invited to submit expanded letters of interest (three copies) to Paul A. Edmunds, P.E., Assistant Chief Engineer--Construction, at the PA Turnpike Commission Administration Building located on Eisenhower Boulevard at the Harrisburg- East Interchange near Highspire, PA (Mailing Address: P. O. Box 67676, Harrisburg, PA 17106- 7676).

   The expanded letters of interest must include in the heading the project reference number indicated in the advertisement. A Standard Form 254, ''Architect-Engineer and Related Services Questionnaire,'' not more than 1 year old as of the date of this advertisement, and Standard Form 255, ''Architect-Engineer and Related Services Questionnaire for Specific Project,'' must accompany each expanded letter of interest. Explanation that the firm has successfully completed similar type projects, of the same magnitude, is required. If the firm has multiple offices, the location of the office performing the work must be identified.

   Firms with out-of-State headquarters or corporations not incorporated in Pennsylvania must include with each expanded letter of interest a copy of their registration to do business in this Commonwealth as provided by the Department of State.

   The Commission currently limits its participation in the remuneration of principals or consultant employes performing work on projects to $72,800 per annum or $35 per hour or their actual audited remuneration, whichever is less. A single page summary must indicate the latest audited overhead rate developed in accordance with Federal Acquisition Regulations (FAR) for the Prime consultant and each subconsultant. If a FAR rate is not available, the latest overhead rate available from a Certified Public Accountant must be presented. New firms should indicate how long the firm has been in existence and when an audited overhead rate would be available.

   The following factors should be identified by the Consultant in their submission:

   (A)  Specialized experience and technical competence of firm. The firm must clearly demonstrate their capabilities of completing this project by identifying similar full depth highway pavement replacement projects that they have inspected, the magnitude of the project and the client.

   (B)  Past record of performance with respect to cost control, work quality and ability to meet schedules. The specific experience of individuals who constitute the firms shall be considered.

   (C)  Expanded letters of interest must include an indication of the prime consultant's and subconsultant's current workload for all Department of Transportation and Turnpike Commission projects.

   (D)  Location of consultant's office where the work will be performed.

   (E)  Listing of subconsultants intended. Any deviation from the subconsultants listed in the expanded letter of interest will require written approval from the Commission. (Please note DBE/MBE/WBE participation requirements following)

   (F)  Special requirements of the project.

   (G)  An organization chart for the Project, identifying key personnel. Only resumes of key personnel should be included.

   (H)  Other factors, if any, specific to the project.

   The Commission is committed to the inclusion of disadvantaged, minority and woman firms in contracting opportunities. The minimum participation level for DBE/MBE/WBEs in this contract will be 12%. Responding firms shall identify DBE/MBE/WBE firms, expected to participate in this contract, in their expanded letter of interest. If the selected firm does not meet the minimum requirement for DBE/MBE/WBE participation, they will be required to demonstrate good faith efforts to achieve the required level. Proposed DBE/MBE/WBE firms must be certified by the Department of Transportation at the time of the submission of the expanded letter of interest. If further information is desired concerning DBE/MBE/WBE participation, direct inquiries to the Office of Equal Opportunity Development, Pennsylvania Turnpike Commission at the above address, or by calling (717) 939-9551, Ext. 4241.

   Three copies of the expanded letter of interest and required forms must be received by 12 p.m., Friday, February 6, 1998. Any letters of interest received after this date and time will be time-stamped and returned.

   Based on an evaluation of acceptable expanded letters of interest received in response to this solicitation, one firm will be selected for this project. The order of preference will be established for the purpose of negotiating an agreement with the highest ranked firm established by the Technical Review Committee and approved by the Selection Committee. Technical proposals or Requests for Proposals will not be requested prior to selection.

   The Commission reserves the right to reject all expanded letters of interest, to cancel solicitation requested under this notice and/or to re-advertise solicitation for these services.


[Pa.B. Doc. No. 98-153. Filed for public inspection January 23, 1998, 9:00 a.m.]

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