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PA Bulletin, Doc. No. 00-1223


Retention of Engineering Firms for Local Projects

[30 Pa.B. 3625]

Bradford, Columbia, Lycoming, Montour, Northumberland, Snyder, Sullivan, Tioga and Union

Project Reference No. 03000AG0001

   Notice is hereby given that Municipalities and Sponsors in cooperation with the Department of Transportation, Engineering District 3-0, will retain engineering firms to perform one or more of the following tasks concerning various municipal and local sponsor owned bridges, highways, and facilities:

   1.  Prepare environmental and engineering studies and plans for the construction of municipal or sponsor owned highway improvements, bridge replacements/rehabilitation, or enhancement projects.

   2.  Perform construction inspection and construction support services for municipal or sponsor owned roadway, bridge, or enhancement projects.

   Separate Annual Letters of Interest are required for Task 1 and Task 2. A firm may submit for just one task.

   The firm(s) selected under Task 1 will be required to conduct environmental studies, preliminary design, and/or final design. Environmental studies include categorical exclusion evaluations, Section 106 studies and coordination, hazardous waste studies, and wetland evaluations. Preliminary and final design includes preliminary alignment and accompanying data for Step 9; final alignment; type, size, and location drawings; drainage design; hydrologic and hydraulic report; the Department of Environmental Protection Waterway Permits; Army Corps of Engineers 404 Permits; bridge foundation reports and soil borings; right-of-way plans; erosion control plans with narrative; maintenance and protection of traffic plans; structure drawings; pavement design; and construction plans, specifications, and estimates. A conventional field survey will be required. Upon completion of final design phase, the firm(s) may be required to perform shop drawing review; alternate design review; general engineering services during construction, and NBIS initial inspection.

   The firm(s) selected under Task 2 will be required to perform construction inspection services for municipality owned bridge replacement projects. The firm(s) may also be required to perform construction consultation services and shop drawing review and approval. The firm(s) may be required to hold a preconstruction conference; keep records and document the construction work; prepare current and final estimates for payment to the construction contractor, obtain compliance with labor standards, safety and accident prevention and equal opportunity provisions of the contract item; and perform other duties as may be required. Firms applying must have qualified personnel capable of climbing structures during construction or rehabilitation. Perform NBIS initial inspection upon completion.

   The Letter of Interest for Task 2 should include the resumes of a maximum of 5 TCI's and 5 TCIS's. The qualifications and experience required of the firm's inspectors will be established jointly by the Department and the Municipality or Sponsor.

   Any technical questions concerning the requirements for this project and any questions concerning the submittal of the Letter of Interest should be directed to Mr. Gary R. Williams, P.E., District 3-0, at (570) 368-4391.

General Requirements and Information
For Local Projects

   Firms interest in performing any of the above services are invited to submit two (2) copies of a Letter of Interest (L.O.I.) for each work task they are interest in providing to: Pennsylvania Department of Transportation, Engineering District 3-0:

      Mr. Paul E. Heise, P.E., District Engineer
      Engineering District 3-0
      715 Jordan Avenue, P. O. Box 218
      Montoursville, PA 17754-0218

   The cover letter should not be more than two (2) pages. Firms will be selected for an individual project or a group of projects. Interested firms should indicate the counties, type of projects, and size of projects in which they are interested. All L.O.I. will be kept on record for use by municipalities selecting consultants for a period of one year from the date of this advertisement. There is no Disadvantaged Business Enterprise (DBE) requirements for this advertisement, but DBE participation may be required on the individual project.

   Preference will be given to small firms for this project. A small firm will be considered as a firm of less than 100 people. The total number includes all offices within and outside of Pennsylvania. Any small firm that utilizes a sub-consultant that is not considered a small firm will not be given preferential consideration. Responses are encouraged by small engineering firms, disadvantaged business enterprise engineering firms, and other engineering firms who have not previously performed work for the Department of Transportation.

   Each L.O.I. must include in the heading, the firm's legal and fictitious (if applicable) name, the firm's Federal Identification Number and the Project Reference Number indicated in this advertisement. A Standard Form 254, ''Architect-Engineer and Related Services Questionnaire,'' not more than two (2) months old as of the date of this advertisement must be submitted for the firm, each party to a joint venture and for each subconsultant the firm is proposing to use and for the performance of professional services regardless of whether the sub-consultant is an individual, or a company. A two (2) year work load projection graph for the firm and each sub-consultant should be included.

   Firms with out-of-state headquarters or corporations not incorporated in Pennsylvania must include with each Letter of Interest a copy of their registration to do business in the Commonwealth as provided by the Department of State.

   The Department currently limits its participation in the remuneration of principals or consultant employees performing work on projects to $55 per hour or their actual audited remuneration, whichever is less. The Department's limitation will apply to the projects advertised above unless the Department policy is revised prior to the negotiation of an agreement or contract.

   The following factors, listed in their order of importance, will be considered by the municipalities during their evaluation of the first submitting L.O.I.:

   a.  Specialized experience and technical competence of firm.

   b.  Past record of performance with respect to cost control, work quality, and ability to meet schedules. The specific experience of individuals who constitute the firms shall be considered.

   c.  Current workload and capacity of firm to perform the work within the time limitations.

   d.  Location of consultant.

   e.  Special requirements of the project.

   f.  Other factors, if any, specific to the project.

   The L.O.I. and required forms should be submitted as soon as possible. Updated information may be submitted if the Engineer desires to present additional information concerning the firm's capabilities.

   Various sections of the L.O.I. should be prominently tabbed or identified to ease the analysis of the submission.

   The assignment of the above services will be made to one of the firms responding to this notice, but the municipalities and the Department of Transportation reserves the right to reject all L.O.I. submitted, to cancel the solicitations requested under this notice, and/or to re-advertise solicitation for these services.


[Pa.B. Doc. No. 00-1223. Filed for public inspection July 14, 2000, 9:00 a.m.]

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