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PA Bulletin, Doc. No. 00-136


Retention of Engineering/Construction Management Firm

[30 Pa.B. 408]

Project Reference No. FDC-500-772

   The Department of Conservation and Natural Resources (Department) will retain an engineering firm or construction management firm for a contract to perform construction inspection services on various projects located in State Parks and State Forests throughout Pennsylvania. The contract will include inspection of construction activities for rehabilitation and replacement of bridges, roads and drainage, dams, swimming pools, sewage and water treatment systems, marinas and buildings including associated heating, plumbing and electrical work. The contract will be for a period of 1 year with a renewal option of up to 3 additional years. It is anticipated that eight construction inspectors may be required to perform the required work and services.

General Requirements and Information

   Firms interested in performing the required services for this project are invited to submit Letters of Interest to Eugene J. Comoss, P.E., Director, Bureau of Facility Design and Construction, Department of Conservation and Natural Resources, P. O. Box 8451, Harrisburg, PA 17105-8451. Letters of interest can be delivered to the office which is located on the 8th floor, Rachel Carson State Office Building, 400 Market Street, Harrisburg, PA. Questions concerning the services described in this notice may be directed to J. Michael Bielo, Chief, Division of Field Engineering at (717) 787-3217.

   Each Letter of Interest must include the firm's Federal identification number and the project reference number. The Letter of Interest shall also include a description of the firm's recent construction inspection experience. The description shall include the client's contact persons and phone numbers, and the actual construction cost of the portion of the work which the firm inspected. Excessive information will not be evaluated and may be cause for rejection.

   A standard new 1999 DGS 150-ASP must accompany the Letter of Interest and shall indicate the individual in charge of the firm's construction management operations.

   Travel and subsistence payment will be in accordance with the Commonwealth's Travel and Subsistence Reimbursement Rules and Regulations, as amended. Miscellaneous expenses such as printing and mailing shall be reimbursed at cost, upon approval by the Department. Travel time to and from project sites will not be a reimbursable item.

   This contract will be for a 1 year period, with an option to renew up to 3 additional years. The extent of work for the second through the fourth years will be dependent on the availability of additional funds and additional projects.

Socially/Economically Restricted Businesses (SERB) Information.

   The Commonwealth strongly encourages the submission of proposals by Socially/Economically Restricted Business (SERB).

   Proposers not considered to be socially/economically restricted businesses seeking to identify such businesses for joint venture and subcontracting opportunities are encouraged to contact Department of General Services, Bureau of Contract Administration and Business Development, 502 North Office Building, Harrisburg, PA 17125, (717) 787-7380.

   To achieve the objective of enhancing SERB participation, the Commonwealth has established SERB utilization as selection criteria in the evaluation process.

   The Bureau of Contract Administration and Business Development (BCABD), Department of General Services, will evaluate the SERB criteria. SERBs are encouraged to participate as prime proposers. SERBs qualifying as an MBE/WBE must provide their BCABD certification number. SERBs qualifying as a result of being located in a designated enterprise zone must provide proof of this status. Proposers not considered being SERBs must describe, in narrative form, their company's approach to enhance SERB utilization on a professional level in the implementation of this proposal. The following options will be considered as part of the final criteria for selection:

Priority Rank 1. Proposals submitted by SERBs.
Priority Rank 2. Proposals submitted from a joint venture with a Commonwealth approved SERB as a joint venture partner.
Priority Rank 3. Proposals submitted with subcontracting commitments to SERBs.

   Each proposal will be rated for its approach to enhancing the utilization of SERB. The optional approach used will be evaluated with option number 1 receiving the greatest value and the succeeding options receiving a value in accordance with the previously-listed priority ranking. The percent designated for SERB commitment should be placed in a separate sealed envelope.

   Proposals submitted by individuals claiming SERB status or proposals submitted by individuals reflecting joint venture and subcontracting opportunities with SERBs must submit documentation verifying their claim. The selected contractor's SERB commitment amount will be included as a contractual obligation when a contract is entered into.

Additional Information and Requirements

   The firm selected will be required to attend a pre- construction conference with the Department and the construction contractor for each project. Under the direction of the Department, the selected firm will be required to keep records; document the construction work and provide site inspection to assure conformity with contract specifications; prepare current and final estimates for payment to the construction contractor; assist the Department in obtaining compliance with the labor standards, safety and accident prevention and equal opportunity provisions of the contract; and perform other duties as required.

   The inspection staff must comply at least with one of the following requirements.

   1.  Be certified by the National Institute for Certification in Engineering Technologies (NICET) in the field of Transportation Engineering Technology, subfield of Highway Construction, at Level 2 or higher.

   2.  Be registered as a Professional Engineer by the Commonwealth of Pennsylvania with 1 year of bridge construction experience acceptable to the Department.

   3.  Be certified as an Engineer-in-Training by the Commonwealth of Pennsylvania with 2 years of bridge construction experience acceptable to the Department.

   4.  Hold a Bachelor of Science in Civil Engineering with 2 years of bridge construction experience acceptable to the Department, or a Bachelor of Science in Civil Engineering Technology with 2 years of bridge construction experience acceptable to the Department.

   5.  Hold an Associate Degree in Civil Engineering Technology with 3 years of bridge construction experience acceptable to the Department.

   The contract shall be based on the hours of service and qualifying expenses not exceeding the contract amount. Inspector's work will be reviewed by the engineering staff of the Bureau of Facility Design and Construction and, when acceptable, approved by the same staff.

   The following factors will be considered during the evaluation of the firm's Letter of Interest:

   1.  Qualifications and experience of the firm's personnel.

   2.  Particular capability to perform the required inspection.

   3.  Understanding the Department's requirements, policies, and specifications.

   4.  Necessary staff to perform the required work.

   5.  Socially/Economically Restricted Business participation.

   6.  Equitable distribution of contracts.

   Maximum weights for each factor have been established by the Department. The following factors are for the guidance of the readers only and are not to be assigned quantitative weight.

   Each proposer shall relate their proposal to the previous criteria.

   Six copies of both the Letter of Interest and the required forms and a single sealed copy of the SERB information must be received no later than 4:30 p.m. on February 15, 2000. The assignment of services will be made to one or more of the firms responding to this notice. However, the Department reserves the right to reject all Letters of Interest submitted, cancel the solicitation requested under this notice and/or re-advertise solicitation for this service.

   The Department will not offer a debriefing session to the unsuccessful firms. The Department disclaims any liability whatsoever to its review of the proposals submitted and in formulating a recommendation for selections. Recommendations made by the Department shall be final.


[Pa.B. Doc. No. 00-136. Filed for public inspection January 21, 2000, 9:00 a.m.]

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