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PA Bulletin, Doc. No. 03-1023


Retention of an Engineering Firm

[33 Pa.B. 2572]

Open-End Contract
Materials Inspection Services
Districts 3, 4 and 5

Berks, Bucks, Carbon, Chester, Cumberland, Dauphin, Lackawanna, Lancaster, Lebanon, Lehigh, Luzerne, Montgomery and York Counties

Reference No. 5-038

   The Turnpike Commission (Commission) will retain an engineering firm for an open-end contract for construction materials inspection and testing services both at the project site and at related plant locations in the eastern region (Milepost 200.0 to Milepost 359.0 and the Northeast Extension) of the Turnpike. A testing laboratory capable of performing concrete, bituminous, aggregate and soils tests in a timely manner must be available throughout the life of the contract. The types of projects that materials inspection and testing will be conducted under this contract may include, but are not limited to, roadway reconstruction, bituminous overlays, bridge construction and rehabilitations, service plaza parking lot expansions and toll plaza construction.

   The contract will be for a maximum cost of $750,000 or for a 36-month period. The firm will be required to provide sufficient office personnel, managers, engineers, technicians and clerical staff to support the field functions and an individual experienced with materials inspection who also has experience in setting up and implementing computer programs relating to bituminous, concrete and aggregate testing. In addition, the firm selected may be required to attend construction meetings with the Commission.

   The selected firm may be required to test materials at asphalt and concrete plants, perform soils and aggregate testing or perform testing associated with the manufacture of selected construction materials. Duties may also include the witnessing of onsite testing by the contractor. In addition, the selected firm may be required to keep records, document the construction work, attend monthly job conferences, determine from the project records the final quantities of certain contract items and perform other duties as may be required.

   Direct inquiries to Eugene C. Mattson, (717) 939-9551 Ext. 3502, e-mail Contractual questions should be directed to George M. Hatalowich, (717) 986-8737,

   The following factors will be considered by the Commission during the evaluation of the firms submitting Letters of Interest for this project:

   a.  Specialized experience and technical competence of prime consultant and subconsultants. The team must clearly demonstrate an ability to analyze available data to make decisions and develop plans to complete the project in a timely and cost effective manner.

   b.  Past record of performance with respect to cost control, work quality, ability to meet schedules and previous experience on similar projects. The consultant should identify similar projects that have been completed by that firm as the prime, the magnitude of the project and the client.

   c.  The specific experience and number of individuals who constitute the firm.

   d.  Location of consultant's office where the work will be performed.

   e.  Other factors, if any, specific to the project.

General Requirements and Information

   Firms interested in providing the previously described work and services are invited to submit a statement of interest with the required information. The statements of interest must include the following:

   1.  A one-page transmittal letter clearly identifying the project reference number, brief description of the project from the advertisement, the firm's Federal identification number, the firm's legal name, contact person or project manager, address of corporate office and project office. (If the firm has multiple offices, the location of the office performing the work must be identified.)

   2.  A three-page expression of interest on the advertised project. Each firm should demonstrate its ability to perform the specific requirements indicated for each project and provide explanation of the technical approach.

   3.  An organization chart for the project, identifying key personnel and any subconsultants and their roles. Any deviation from the subconsultants listed in the Statement of Interest will require written approval from the Commission.

   4.  Tabulation or listing of workload for the prime consultant and all subconsultants for all Department of Transportation (Department) and Commission projects. Do not graphically represent the firm's workload.

   5.  A Consultant Qualification Package similar to the one submitted to the Department for the current year or one that is best suited for this project. A copy of the Consultant Qualification Package printed directly from the Department's ECMS website is acceptable.

   The Consultant Qualification Package should contain, at a minimum, the following information for the prime consultant and all subconsultants and attached to the back of the statement of interest (subs to follow primes):

   *  ECMS General Information and Project Experience Forms or Standard Form (SF) 254--Architect-Engineer and Related Services Questionnaire in its entirety, either not more than 1 year old as of the date of the advertisement.

   *  Resumes of key personnel expected to be involved in the project (limit to two 8 1/2" x 11" pages per person). Only resumes of key personnel should be included.

   *  Copy of the firm's registration to do business in this Commonwealth as provided by the Department of State for firms with out-of-State headquarters or corporations not incorporated in this Commonwealth.

   *  A copy of the Department's DBE/WBE certification, if applicable.

   Small firms, DBE firms, and other firms who have not previously performed work for the Commission are encouraged to submit a statement of interest.

   Firms interested in performing the previously described services are invited to submit a statement of interest and required information to George M. Hatalowich, Engineering Contract Manager, Turnpike Commission Administration Building, 700 South Eisenhower Boulevard, Middletown, PA 17057 (street address). The Commission mailing address is P. O. Box 67676, Harrisburg, PA 17106-7676.

   The statement of interest and required information must be received by 12 p.m., Thursday, June 12, 2003. Statements of interest received after this date and time will be time-stamped and returned.

   Based on an evaluation of acceptable statements of interest received in response to this solicitation, one firm will be selected for each contract. The order of preference will be established for the purpose of negotiating an agreement with the highest ranked firm established by the Technical Review Committee and approved by the Commission. Technical Proposals will not be requested prior to the establishment of the final ranking.

   The Commission reserves the right to reject all statements of interest, to cancel solicitation requested under this notice and/or to readvertise solicitation for the work and services.


[Pa.B. Doc. No. 03-1023. Filed for public inspection May 23, 2003, 9:00 a.m.]

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