Pennsylvania Code & Bulletin

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PA Bulletin, Doc. No. 06-1507



Solicitation of Letters of Interest Printing and Publication of Pennsylvania Code and Pennsylvania Bulletin

[36 Pa.B. 4270]
[Saturday, August 5, 2006]

   Before developing a work statement for a new contract for the printing and publication (both on paper and online) of the Pennsylvania Code and Pennsylvania Bulletin, the Department of General Services (DGS) is seeking letters of interest from firms that would be interested in the contract. The Pennsylvania Bulletin is the official, weekly gazette of Pennsylvania State government which contains proposed rules and regulations, State contract notices and other documents. The Pennsylvania Code is the official codification of rules and regulations issued by Pennsylvania agencies.

   The contract will require the contractor to edit legal documents for style and correctness and to compose pages after the raw data is received from Commonwealth executive, legislative and judicial agencies. The contractor will be responsible for creating various finding aids, reading judicial opinions and creating annotations and notes of decision. The contractor will provide binders, lifters, spine cards and divider sheets that conform to the present binders issued for the Pennsylvania Code.

   The contractor will print and mail paper copies of both the Pennsylvania Code and Pennsylvania Bulletin; perform subscription fulfillment duties, and obtain postal permits for mailing the publications. Subscription fulfillment duties include adding and deleting subscriptions from the mail list and receiving payment from subscribers.

   The contractor will also be required to create and maintain on an existing website electronic versions of the Pennsylvania Code and Pennsylvania Bulletin that conform to the printed versions of the publications. The paper and electronic copies must both be updated at the same time, once a week in the case of the Pennsylvania Bulletin and once a month in the case of the Pennsylvania Code.

   The contractor will also be required to create and maintain a document management system for these publications. The system should allow for Commonwealth agencies to transmit documents to the Legislative Reference Bureau electronically. The Legislative Reference Bureau will then review the documents and send them electronically to the contractor. The system should also have the ability to store archival information.

   The letters of interest must notify DGS of the firm's interest in competing for the contract and also:

   1.  Identify the firm, including:

   a.  Contractor name,

   b.  Contractor address,

   c.  Contractor telephone number,

   d.  Contractor fax number, and

   e.  Contractor email address;

   2.  Describe the firm's capabilities for performing the contract;

   3.  Discuss the steps the firm would undertake to perform the contract; and

   4.  Identify how the firm would be paid for the performance of the work.

   Please submit letters of interest, no later than September 5, 2006, to each of the following:

Mary Jane Phelps
Director, Pennsylvania Code and Bulletin
Legislative Reference Bureau
Room 647 Main Capitol Building
Harrisburg, PA 17120

Audrey Marrocco
Director, Bureau of Publications
Department of General Services
State Records Center Building
1825 Stanley Drive
Harrisburg, PA 17103

   If you have any questions you may call Mary Jane Phelps at (717) 783-1530.

Pennsylvania Bulletin

[Pa.B. Doc. No. 06-1507. Filed for public inspection August 4, 2006, 9:00 a.m.]

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