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PA Bulletin, Doc. No. 07-1615



Request for Information; Video Arraignment Project

A.  Statement of Intent

[37 Pa.B. 4791]
[Saturday, September 1, 2007]

   The Administrative Office of Pennsylvania Courts (AOPC) issues this Request for Information (RFI) to solicit information from the consultant community that will be used to assist with the development of a Request for Proposal (RFP) or Invitation to Bid (ITB) for a project that will provide for the system-wide use of video arraignment capabilities in this Commonwealth's magisterial district courts, to include network infrastructure, network service and support, and ancillary services to provide connectivity among various court entities. In addition, this request seeks information to establish realistic project timeframes and costs that will be used to support planning efforts and RFP/ITB development. The AOPC desires to produce an RFP/ITB that promotes vendor competition and creative technical solutions. This RFI is an earnest attempt to become aware of and knowledgeable about current and future technology needs and solutions to support the video telepresence requirements of the courts in the Commonwealth. This RFI will help the AOPC identify those vendors who are able to provide the required services to support this goal.

   This solicitation is intended for consultants who can potentially provide the required services to create an RFP for a video telepresence solution to support the video arraignment requirements of potentially 400 sites. Consultants should answer the RFI based on the services only they can provide. Consultants should not respond to those sections in the RFI where the referenced capabilities or services do not currently natively exist or where those services would be provided by a partner or subcontractor.

   The goal in addressing the project's technology needs is to complete a modern, robust, cost-effective and efficient infrastructure with the network services and support to maintain the network. Pricing will be sought for the installation of fixed appliance devices or other current or advanced video telepresence technology, IP networking, bridging software, maintenance and user training.

   The AOPC's current plan is to issue an RFP/ITB in October 2007 to select vendors. The AOPC is not liable for any costs incurred by consultants in developing responses for this RFI. No party is bound by the information provided in response to this RFI. (This RFI will be published in the Pennsylvania Bulletin.) Consultants must provide proof of insurance coverage for professional liability and other liability/insurance coverage as specified in the contractual Terms and Conditions.

B.  Background Information

   Approximately 150 magisterial district courts provide video arraignments either by means of fixed appliance or net cam/computer method. It is the intent of the RFI to choose a consultant to design an RFP to complete the system for the remainder of the State with the use of fixed appliance devices or other technology with the ability to interface with all existing offices through bridging technology.

   IP connectivity will be required to support the new video arraignment architecture unless it is determined by experience and expertise that an alternate means of feeding the equipment is desirable.

   Maintenance contracts and training of staff will be required.

   The system also should be designed for distance learning and emergency notification.

   The AOPC anticipates issuing an RFP/ITB for the video arraignment project in October 2007 with the goal of system-wide completion by June 2008.

   Consultants must include all information that documents the consultant's capabilities, including but not limited to prior and/or current relevant work projects, size of contracts and number of employees. Information regarding prior and/or current work projects should identify contracting agency or company, contact person, phone number, address and email address. Only those consultants demonstrating relevant experience performing this type of work will be considered. A brief description of how this project will proceed must be included in the RFI.

   In addition, consultants are required to describe the makeup of the human resources available to their clients for the services provided, the composition of a typical project team, and existing company practices that establish and maintain positive communications with clients.

   This is an RFI announcement only. This is not a request for proposal and in no way commits the AOPC to award a contract. Responses must be prepared in Microsoft Word and be clearly labeled as ''Request for Information.'' Provide two hard copies and one electronic copy on CDROM. The copies of the contractual terms and conditions are available upon request.

   Responses must be submitted to Frank P. Lalley, Judicial Security Administrator, Administrative Office of Pennsylvania Courts, 5001 Louise Drive, Mechanicsburg, PA 17055, (717) 795-2015, for the AOPC, no later than September 17, 2007.

Court Administrator of Pennsylvania

[Pa.B. Doc. No. 07-1615. Filed for public inspection August 31, 2007, 9:00 a.m.]

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