§ 109.1206. Reporting and recordkeeping requirements.
(a) Source water reporting time frame. Systems shall report results from the source water monitoring required under § 109.1202 (relating to monitoring requirements) no later than 10 days after the end of the first month following the month when the sample is collected.
(b) Methods for reporting initial source water monitoring results to EPA. Systems serving at least 10,000 people shall report as follows:
(1) All systems serving at least 10,000 people shall report the results from the initial source water monitoring required under § 109.1202(a) to the EPA electronically at https://intranet.epa.gov/lt2/.
(2) If a system is unable to report monitoring results electronically, the system may use an alternative approach for reporting monitoring results the EPA approves.
(c) Methods for reporting initial source water monitoring results to the Department. Systems serving less than 10,000 people shall report results from the initial source water monitoring required under § 109.1202(a) to the Department using a method approved by the Department.
(d) Methods for reporting second round of source water monitoring results to the Department. All systems shall report results from the second round of source water monitoring required under § 109.1202(b) to the Department using a method approved by the Department.
(e) Source water reporting data elements. Systems shall report the applicable information in paragraphs (1) and (2) for the source water monitoring required under § 109.1202.
(1) Cryptosporidium data elements. Systems shall report data elements in subparagraphs (i)—(viii) for each Cryptosporidium analysis. Systems shall report, in a form acceptable to the Department, data elements in subparagraphs (ix)—(xi) as applicable.
(i) PWS ID.
(ii) Source ID.
(iii) Sample collection date.
(iv) Sample type (field or matrix spike).
(v) Sample volume filtered (L), to nearest 1/4 L.
(vi) Indicate whether 100% of filtered volume was examined.
(vii) Number of oocysts occurred.
(viii) The concentration of oocysts per liter.
(ix) For matrix spike samples, systems shall also report the sample volume spiked and estimated number of oocysts spiked. These data are not required for field samples.
(x) For samples in which less than 10 L is filtered or less than 100% of the sample volume is examined, systems shall also report the number of filters used and the packed pellet volume.
(xi) For samples in which less than 100% of sample volume is examined, systems shall also report the volume of resuspended concentrate and volume of this resuspension processed through immunomagnetic separation.
(2) E. coli data elements. Systems shall report, in a form acceptable to the Department, the following data elements for each E. coli analysis:
(i) PWS ID.
(ii) Source ID.
(iii) Sample collection date.
(iv) Analytical method number.
(v) Method type.
(vi) Source type (flowing stream, lake/reservoir, GUDI).
(vii) E. coli/100 mL.
(viii) Turbidity, if monitoring is required under § 109.1202.
(f) Sampling schedule reporting. Systems shall report sampling schedules under § 109.1202 (h)—(j) and source water monitoring results under subsections (a)—(e) unless they notify the Department that they will not conduct source water monitoring due to meeting the criteria of § 109.1202(d).
(g) Bin classification reporting. Systems shall report their Cryptosporidium bin classification as follows:
(1) Systems shall report their initial bin classification under § 109.1203(c) (relating to bin classification and treatment technique requirements) to the Department for approval no later than 6 months after the system is required to complete initial source water monitoring based on the schedule in § 109.1202(c).
(2) Systems shall report their bin classification under § 109.1203(c) to the Department for approval no later than 6 months after the system is required to complete the second round of source water monitoring based on the schedule in § 109.1202(c).
(3) The bin classification report to the Department will include a summary of source water monitoring data and the calculation procedure used to determine bin classification.
(4) Failure to comply with the conditions of this subsection is a violation of the treatment technique requirement.
(h) Microbial toolbox reporting requirements. Systems are required to report items specified in § 109.1204 (relating to requirements for microbial toolbox components) for all toolbox components for which they are requesting treatment credit. Systems must report to the State in accordance with Appendix C to Subchapter L. Microbial Toolbox Reporting Requirements in a form acceptable to the Department. Systems using treatment options other than conventional, direct, slow sand or diatomaceous earth filtration for bin 1 sources shall also report, in a form acceptable to the Department, the items specified in § 109.1204 for the treatment options used.
(i) Reporting significant change in disinfection practices. Prior to making a significant change in disinfection practice, systems shall report disinfection profiles and benchmarks to the Department as established by the EPA under the National Primary Drinking Water regulations in 40 CFR 141.708 and 141.709 (relating to requirements when making a significant change in disinfection practice; and developing the disinfection profile and benchmark), which are incorporated by reference in § 109.204 (relating to disinfection profiling and benchmarking).
(j) Source water monitoring recordkeeping requirements. Systems shall keep results from the initial round of source water monitoring under § 109.1202(a) and the second round of source water monitoring under § 109.1202(b) until 3 years after bin classification under § 109.1203 (b) and (c).
(k) Notification retention. Systems shall keep any notification to the Department that they will not conduct source water monitoring due to meeting the criteria of § 109.1202(d) for 3 years.
(l) Results retention. Systems shall keep the results of treatment monitoring associated with microbial toolbox options under § 109.1204, as applicable, for 3 years.
Authority The provisions of this § 109.1206 amended under section 4(a) of the Pennsylvania Safe Drinking Water Act (35 P.S. § 721.4(a)); and section 1920-A(b) of The Administrative Code of 1929 (71 P.S. § 510-20(b)).
Source The provisions of this § 109.1206 adopted December 24, 2009, effective December 26, 2009, 39 Pa.B. 7279; amended August 17, 2018, effective August 18, 2018, 48 Pa.B. 4974. Immediately preceding text appears at serial pages (347214) to (347216).
Cross References This section cited in 25 Pa. Code § 109.418 (relating to special notice for failure to conduct source water Cryptosporidium monitoring or failure to determine bin classification); 25 Pa. Code § 109.701 (relating to reporting and recordkeeping); 25 Pa. Code § 109.1202 (relating to monitoring requirements); and 25 Pa. Code § 109.1204 (relating to requirements for microbial toolbox components).
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