§ 115.23. Program procedures.
(a) Parents or guardians, by use of the following form, shall request the loan of instructional materials for the use of their child enrolled as a student in a particular school:
Certificate of Individual Request for Loan of Instructional Materials
To: Secretary of Education Department of Education Box 911 Harrisburg, Pennsylvania 17126
I hereby request the loans of instructional materials in accordance with Act 90 of 1975, for my child(ren) attending (Name of School)
in Borough, City, Town, County)
.Signed
Parent, Guardian Date
(b) The certificate set forth in subsection (a) shall be filed at the opening of each school year for each student who desires the loan of instructional materials.
(c) The nonpublic school shall be responsible for retaining on file such certificates. A letter stating that the certificates are on file shall be sent to the Coordinator for Nonpublic Educational Services each year by the principal.
(d) The Coordinator for Nonpublic Educational Services shall distribute instructional material request forms which will be of standard format no less than two weeks prior to their required submission together with an allocation of funds for this program. Each nonpublic school shall submit on or before June 30 of the preceding school year all requests of students for instructional materials for the subsequent school year. These requests shall be compiled and submitted as follows:
(1) Each request form shall include at least 5.0% of the total cost of instructional materials for transportation charges.
(2) Each request form shall reflect the most current price of instructional materials which is available.
(e) The Department will issue purchase orders after a review of each request.
(f) Invoices shall be submitted directly to the Department.
(g) Nonpublic school officials shall identify all instructional materials loaned to students enrolled in their schools in the following manner:
Pennsylvania Department of Education Act 90
School year
(to be updated annually)(h) Nonpublic school officials shall upon delivery of instructional materials to students be responsible for submitting a completed receiving report.
(i) Upon submission of the receiving report by the nonpublic school official the Department will begin the process of issuing payments.
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