§ 1161a.31. Security and surveillance.
(a) A dispensary shall have security and surveillance systems, utilizing commercial-grade equipment, to prevent unauthorized entry and to prevent and detect an adverse loss. The security and surveillance systems must include all of the following:
(1) A professionally-monitored security alarm system that includes all of the following:
(i) Coverage of all facility entrances and exits; rooms with exterior windows, exterior walls, roof hatches or skylights; storage rooms, including those that contain medical marijuana and safes; and the perimeter of the facility.
(ii) A silent security alarm system signal, known as a duress alarm, generated by the entry of a designated code into an arming station to signal that the alarm user is being forced to turn off the system.
(iii) An audible security alarm system signal, known as a panic alarm, generated by the manual activation of a device intended to signal a life-threatening or emergency situation requiring law enforcement response.
(iv) A silent alarm signal, known as a holdup alarm, generated by the manual activation of a device intended to signal a robbery in progress.
(v) An electrical, electronic, mechanical or other device capable of being programmed to send a prerecorded voice message requesting dispatch, when activated, over a telephone line, radio or other communication system to a law enforcement, public safety or emergency services agency.
(vi) A failure notification system that provides an audible, text or visual notification of any failure in the systems. The failure notification system must provide by telephone, e-mail or text message an alert to a designated security person within the facility within 5 minutes after the failure.
(vii) Smoke and fire alarms.
(viii) Auxiliary power sufficient to maintain security and surveillance systems for no less than 48 hours following a power outage.
(ix) The ability to ensure all access doors are not solely controlled by an electronic access panel to prevent locks from becoming released during a power outage.
(x) Motion detectors.
(2) A professionally-monitored security and surveillance system that is operational 24 hours per day, 7 days per week and records continuously in images capable of clearly revealing facial detail. The security and surveillance system must include all of the following:
(i) Fixed camera placement that allows for a clear image of all individuals and activities in and around any of the following:
(A) An area of a facility where medical marijuana products are loaded or unloaded into or from transport vehicles.
(B) Entrances to and exits from a facility. Entrances and exits must be recorded from both indoor and outdoor vantage points.
(C) Rooms with exterior windows, exterior walls, roof hatches or skylights and storage rooms, including those that may contain medical marijuana products and safes.
(D) Five feet from the exterior of the perimeter of a facility.
(E) All limited access areas.
(ii) Auxiliary power sufficient to maintain security and surveillance systems for no less than 48 hours following a power outage.
(iii) The ability to operate under the normal lighting conditions of each area under surveillance.
(iv) The ability to immediately produce a clear, color, still photograph in a digital format that meets the requirements of this subsection.
(3) The ability to clearly and accurately display the date and time. The date and time must be synchronized and set correctly and may not significantly obscure the picture.
(4) The ability to record and store all images captured by each surveillance camera for a minimum of 180 days, unless otherwise required for investigative or litigation purposes, in a format that may be easily accessed for investigative purposes. The recordings must be kept:
(i) At the facility:
(A) In a locked cabinet, closet or other secure place to protect it from tampering or theft.
(B) In a limited access area or other room to which access is limited to authorized individuals.
(ii) At a secure location other than the location of the facility if approved by the Department.
(5) A security alarm system separate from the facility’s primary security system covering the limited access area or other room where the recordings under paragraph (4) are stored. The separate security alarm system must meet the same requirements as the facility’s primary security alarm system.
(b) The following apply regarding the inspection, servicing or alteration of, and the upgrade to, the dispensary facility’s security and surveillance systems:
(1) The systems shall be inspected and all devices tested once every year by a qualified alarm system vendor and a qualified surveillance system vendor.
(2) The dispensary shall conduct maintenance inspections once every month to ensure that any repairs, alterations or upgrades to the security and surveillance systems are made for the proper operation of the systems.
(3) The dispensary shall retain at the facility, for 4 years, in paper or electronic form, records of all inspections, servicing, alterations and upgrades performed on the systems and shall make the records available to the Department and its authorized agents within 2 business days following a request.
(4) In the event of a mechanical malfunction of the security or surveillance system that the dispensary anticipates will exceed a 4-hour period, the dispensary shall notify the Department immediately and, with Department approval, provide alternative security measures that may include closure of the facility.
(5) The dispensary shall designate an employee or employees to continuously monitor the security and surveillance systems at the facility.
(6) The following requirements apply regarding records retention:
(i) Within 2 business days following a request, a dispensary shall provide up to four screen captures of an unaltered copy of a video surveillance recording to the Department or its authorized agents, law enforcement, or other Federal, State or local government officials if necessary to perform the government officials’ functions and duties.
(ii) If a dispensary has been notified in writing by the Department or its authorized agents, law enforcement, or other Federal, State or local government officials of a pending criminal or administrative investigation for which a recording may contain relevant information, the dispensary shall retain an unaltered copy of the recording for 4 years or until the investigation or proceeding is closed or the entity conducting the investigation or proceeding notifies the dispensary that it is not necessary to retain the recording, whichever is longer.
(c) A dispensary shall install commercial-grade, nonresidential steel doors and door locks on each room where medical marijuana products are stored and shall install commercial grade, nonresidential doors and door locks on each external door of the facility. Keys or key codes for all doors shall remain in the possession of designated authorized individuals.
(d) At all times, all entrances to and exits from the facility must be securely locked.
(e) A dispensary shall have an electronic back-up system for all electronic records.
(f) A dispensary shall install lighting to ensure proper surveillance inside and outside of the facility.
(g) A dispensary shall limit access to a room in a facility containing security and surveillance monitoring equipment to persons who are essential to maintaining security and surveillance operations; Federal, State and local law enforcement; security and surveillance system service employees; the Department or its authorized agents; and other persons with the prior written approval of the Department. The following requirements apply:
(1) A dispensary shall make available to the Department or the Department’s authorized agents, upon request, a current list of authorized employees and service employees or contractors who have access to any security and surveillance areas.
(2) A dispensary facility shall keep security and surveillance rooms locked at all times and may not use these rooms for any other purpose or function.
Cross References This section cited in 28 Pa. Code § 1141a.40 (relating to application for approval of a change in location of an operational facility).
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