§ 13.12. Requirements as to form and size.
Documents deposited with the Bureau by an agency under this part shall conform to this part and to the following requirements as to form and size:
(1) The first page or face sheet of each document shall be white paper 8 1/2 inches wide by 11 inches in length. A 2 1/2 inch margin shall be left across the top of the sheet immediately below which there shall be three boxes each 2 1/2 inches high. The center box shall be 3 1/2 inches wide and the boxes on either side shall be 2 1/2 inches wide. In the center box there shall appear the following language:
‘‘Copy below is hereby certified to be a true and correct copy of a document issued, prescribed or promulgated by:’’
which shall be followed by the name of the agency issuing the document, the fiscal note number, the date of adoption and the signature and title of the person signing the certification. In the left box shall appear the following language:
‘‘Copy below is hereby approved to form and legality.’’
which shall be followed by the name of the Office of the Attorney General, the signature of a Deputy Attorney General and the date of such approval. A space will be provided for indication of no approval and attachment of objections. It is the responsibility of the agency to secure the approval of the Office of the Attorney General required by section 204(b) of the Commonwealth Attorneys Act (71 P. S. § 732-204(b)). In the right box shall appear the following language:
‘‘Copy below is hereby approved as to form and legality.’’
which shall be followed by either the name of the Office of the General Counsel the signature of the Deputy General Counsel and the date of such approval or the name of the independent agency, the signature of the Chief Counsel or Assistant Counsel of the independent agency and the date of such approval. A space will be provided for indication of no Attorney General approval within 30 days. It is the responsibility of the agency to secure the approval of either the Office of General Counsel under section 301(10) of the Commonwealth Attorneys Act (71 P. S. § 732-301(10)) or the counsel for independent agencies under section 402(5) of the Commonwealth Attorneys Act (71 P. S. § 732-402(5)).
From the left hand box to the bottom of the page a margin of at least three-fourths of an inch wide shall be left along the left hand side of the page.
Attached hereto as Exhibit A and made a part of this regulation is a copy of a face sheet in the style, form and size prescribed. The prepared face sheets (Form CDL-1) may be obtained from the Office of the Pennsylvania Code and Bulletin, Legislative Reference Bureau. See § 17.3 (relating to location and office hours of the Bureau).
(2) A sheet or page following the face sheet shall also be white paper 8 1/2 inches wide by 11 inches in length. A margin 1 inch wide shall be left along the top of a continuation sheet and along the full length of the left side of the sheet a margin not less than 3/4 of an inch shall be allowed.
(3) Documents shall be written or printed on only one side of a sheet and there may be no interlineation. After filing by the Bureau a document may not be altered. If a document is written, printed or otherwise reproduced on paper other than the sheets obtained from the Bureau, and the paper does not exceed in size the measurements of the sheets prescribed in paragraphs (1) and (2) exclusive of margins and boxes, then the other paper may be pasted or glued on the prescribed size sheets if the required margins and boxes are retained and the overall measurements of the sheets do not exceed those specified. Documents may not be attached to the sheets by pin, staple or adhesive tape.
(b) In the case of documents deposited with the Bureau by a court under this part, compliance as nearly as may be to the requirements of subsection (a) is preferred, but is not mandatory.
Source The provisions of this § 13.12 amended by JCD Order No. 6, dated May 21, 1970, 1 Pa.B. 10, and by JCD Order No. 12, dated January 3, 1972, 2 Pa.B. 57. Immediately preceding text appears at serial page (0259).
Cross References This section cited in 1 Pa. Code § 13.13 (relating to waiver of form requirements); and 1 Pa. Code § 301.1 (relating to definitions).
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