§ 45.12. General procedures for sales.
Upon the sale of items of surplus State property, the warehouse or field section employes shall proceed in the following manner:
(1) Mark the items that have been sold with a Shipping Tag, Manila, 5 1/2 inches by 2 5/8 inches, Size 16, Commodity Code Number 0310-0300-030. Information posted to the tag shall include: purchaser’s name, Surplus State Property Identification Tag Number, date of sale, and signature of the warehouse or field representative. The word ‘‘Sold’’ and other identification requirements shall be hand stamped on blank tags.
(2) Remove the Surplus State Property Identification Tag, Office of Administration Form 552. Write the word ‘‘Sold,’’ the date, and actual sale price immediately above the suggested sale price block on the form. The Division employe conducting the sale shall sign the identification tag in the right margin to verify the sale.
(3) List all items that have been purchased by an individual on Property Transfer/Sale Slips, PSPD Forms. Direct the purchaser to sign and date all copies of the ‘‘Sales’’ slip.
(4) Individuals purchasing surplus State property shall be advised that the property must be removed from the premises immediately, or within the time specified by the Chief of the Division; otherwise, the property shall be considered abandoned and reentered on the inventory for further disposition. If purchaser has been granted additional time to remove the property, the date of the last day prior to abandonment action shall be entered on all copies of the Property Transfer/Sale Slip, PSPD Form 20 or PSSP Form 80. The purchaser shall initial the posted date to indicate that he is aware of the time limit. Further, the purchaser shall be advised that moneys paid for property and subsequently abandoned will be forfeited as liquidated damages.
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