§ 7.553. Responsibilities.
(a) The Department of General Services will:
(1) Provide agencies, boards and commissions, through a combination of owned and leased resources, with access to the automotive equipment they require to carry out their assigned duties.
(2) Hold regular meetings with agency, board and commission automotive officers to identify and disseminate best practices.
(3) Review agency, board and commission fleet deployments, rotation plans, expenditures and policies to ensure that services are provided in a manner consistent with the goals of the Commonwealth Automotive Fleet Efficiency Initiative (Initiative) and the Pennsylvania Management and Productivity Improvement Initiative.
(4) Immediately revise and reissue policies governing the Commonwealth automotive fleet through the Directives Management System on subjects including, but not limited to, overall fleet size, vehicle assignment criteria, appropriate use of automotive resources, and repair and maintenance of fleet equipment.
(5) Review all agency, board and commission automobile assignments to determine whether removal or reassignment, or both, is appropriate. The Secretary of General Services will have sole responsibility and authority to remove or reassign, or both, any vehicle that is not needed or not being used efficiently.
(b) Agencies, boards and commissions will:
(1) Provide data upon request to DGS and the Governor’s Office of Management and Productivity in support of their efforts to advance the Initiative.
(2) Monitor, at regular intervals, vehicle assignments and utilization patterns, fuel card activity and reimbursements made to employees for miles traveled in personal vehicles to ensure that Commonwealth resources are being deployed in the most cost-effective manner.
(3) Share expertise and resources with other agencies, boards and commissions through meetings of automotive officers and other appropriate means.
(4) Reduce lifecycle costs by developing rotation plans for low-mileage vehicles. When applicable, the Bureau of Vehicle Management will work with agencies leasing DGS vehicles in preparing these plans.
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