§ 5.10. Documentation required in area agency on aging affirmative action plans.
(a) Area agency on aging affirmative action plans and updates as required by the Department, include the following documentation of efforts to carry out the provisions of this chapter:
(1) Copies of advertisements of position vacancies.
(2) A record of where the advertisement was circulated.
(3) Application flow data on each vacancy filled by the agency, indicating each qualified candidate and his status, that is, age, sex, race and the like; screening process results; and final selection by placing an asterisk beside the name of the person selected.
(4) Narrative reports of special recruitment and training efforts carried out by the area agency on aging to attract or qualify persons 60 years of age or older to fill positions with the agency, for example, efforts to motivate older persons to seek qualification for positions subject to the Civil Service Act (71 P. S. § § 741.1—741.1005).
(b) With reference to subsection (a)(3), area agencies on aging shall retain applications on file for future reference or review by the Department for a period of 3 years.
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