§ 106.163. General conditions.
(a) Participation agreement. The approved, signed application for an AEPP activity will constitute the participation agreement.
(1) The participant desiring to take part in an AEPP sponsored activity shall sign the application.
(2) The application will set forth the amount of the participation fee and other terms and conditions as the Department may reasonably require.
(3) Upon receipt of a completed, signed application, the Department will review and process the application set forth in this subchapter.
(4) The Department will then issue an approval or denial of the application.
(5) Approved applicants will be registered for the AEPP activity upon receipt of the participation fee in the AEPP application.
(b) Default. A participant who fails to abide by the terms of the participation agreement or the provisions of the act or this subchapter shall be in default.
(c) Exit survey. The Department may require an AEPP participant to submit a completed exit survey form.
(1) The requirement will be set forth in the AEPP application. The Department will develop an exit survey form.
(2) The exit survey form will include questions relating to the participant’s involvement in the relevant activity to determine the degree to which the activity contributes to the programs goals.
(3) Information requested will relate to things such as the number of trade leads received, sales made and number of consumers reached.
(4) Exit surveys will not contain a request for any proprietary business information.
(5) When the Department requires the completion of an exit survey, within 4 weeks of completion of participation in an AEPP activity, the participant shall submit to the Department a completed exit survey form.
(d) Failure to submit exit survey. When an exit survey is required by the Department, failure to submit the exit survey within the 4-week period will result in a default on the part of the AEPP participant.
(1) The Department may direct that the defaulting participant is not eligible for further AEPP participation for 2 years.
(2) The Department may extend the verification deadline if it is determined the participant has made a reasonable effort to verify, but the verification was incomplete, or for extenuating circumstances.
(e) Determination of participation fees. Participation fees for approved participants for AEPP activities not organized and controlled by the Department will be based on the Commonwealth recovering at least 50% of the activity’s direct, nonstaff cost.
(1) Participation fees will not exceed 80% of the activity’s standard fee to a normal participant.
(2) Participation fees for approved participants for AEPP activities organized and controlled by the Department will be based on the Commonwealth recovering not more than 50% of the activity’s total direct cost.
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