§ 203.25. Trainer treatment records.
(a) A trainer shall accurately document and maintain a record or log of all trainer treatments for every horse in the trainer’s care, custody or control. Each treatment by the trainer shall be recorded within 24 hours of administration. The trainer treatment log shall be maintained electronically or on paper.
(1) Treatment, for the purposes of this section, means any medication or procedure containing a medication administered to a horse by a licensed trainer or the trainer’s designee.
(2) Treatment, for the purposes of this section, specifically excludes medications or procedures administered by a veterinarian licensed by the Commission.
(3) This section includes the administration of medications that are prescribed by a veterinarian but administered by the trainer or his or her designee.
(4) This section also includes those treatments that are administered by a veterinarian not licensed by the Commission.
(b) Trainer treatment records or log as required in subsection (a) must include the following information:
(1) The name of the horse (or, if unnamed, the registered name of the dam and year of foaling);
(2) The generic name of the drug (for example, phenylbutazone, methocarbamol);
(3) The name and address of the prescribing veterinarian;
(4) The brand name of the drug if a non-generic is used;
(5) The date of the treatment;
(6) The route and method of administration;
(7) The dosage administered;
(8) The approximate time (to the nearest hour) of each treatment;
(9) The first and last name of the individual that administered the treatment; and
(10) The treating veterinarian shall sign or initial the trainer’s treatment log on the first day a horse receives a prescription medication.
(c) The trainer’s treatment records or log shall be made available for inspection upon a request by the Commission in the course of an investigation of a possible violation of the medication and drug rules. Failure to provide accurate and complete trainer treatment records shall result in disciplinary action
(d) Copies of trainer treatment records must be maintained for at least 6 months.
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