§ 9.34. Records to be maintained by importers.
(a) The holder of an Importer License shall maintain and keep on the licensed premises, for a period of 2 years, complete and accurate daily records in hard copy or electronic media consistent with generally accepted accounting procedures, of transactions conducted under the authority of the license under section 493(12) of the Liquor Code (47 P. S. § 4-493(12)). These records shall be open to inspection by authorized representatives of the Board and the State Police, Bureau of Liquor Control Enforcement, under sections 211 and 493(21) of the Liquor Code (47 P. S. § § 2-211 and 4-493(21)). A recordkeeping system utilized by the licensee shall have the capability to provide for the reconciling of required data. Entries shall be verifiable by supporting documentation—original documents. Records shall be clearly identifiable to the licensed operation and shall include the date of purchase, the name and address of the person from whom purchased and the kind and quantity of liquor purchased. The holder shall further specify whether the liquor was purchased in bulk and bottled in this Commonwealth, the name and address of the manufacturer therein that bottled the bulk liquor, the kind and quantity thereof so purchased and bottled, the date of sale, the name and address of the person to whom sold and the kind, quantity and price of the liquor sold.
(b) Records shall also be maintained for all liquor withdrawn from stock. The records shall show the date of withdrawal, quantity withdrawn, and the purpose for which used.
(c) Copies of reports and forms required by Federal or State governmental agencies related to the licensed operations shall be maintained for a period of 2 years unless required to be maintained for a longer period by the Federal or State agencies. The reports or forms shall also be open to inspection by authorized representatives of the Board and the State Police, Bureau of Liquor Control Enforcement, and shall constitute a satisfactory record if they contain the information required in subsections (a) and (b).
Source The provisions of this § 9.34 adopted June 26, 1952; amended through August 29, 1966; amended June 22, 1990, effective June 23, 1990, 20 Pa.B. 3492. Immediately preceding text appears at serial page (31203).
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