§ 11.6. Administration procedures.
(a) Grant.
(1) The maximum grant under this program is $5,000 or the lesser amount determined by the Adjutant General based on the amount of money in the program special fund.
(2) No more than $5,000 may be paid to an eligible service member or the eligible relatives of an eligible service member in any 12-month period. Eligibility derives from the eligibility of the service member. This limit means that the eligible service member and all eligible relatives of the eligible service member may not receive more than $5,000 in total during any 12-month period.
(b) Approval authority. The following shall have authority to act on requests for assistance unless otherwise restricted by the Adjutant General:
(1) Level 1. Requests for grants of $2,000 or less may be acted upon by the bureau’s program Coordinator on initial application and VSO or VSO Supervisor on reconsideration.
(2) Level 2. Requests for grants beyond Level 1 approval authority, up to the maximum grant amount of $5,000, must be reviewed by a subcommittee for application review described in paragraph 6(d)(2).
(c) Fund committee. The Adjutant General will appoint a program fund committee, which will assist in administering the Commonwealth’s program. The fund committee may make recommendations to the Adjutant General for prioritization of payments if available funds are insufficient to address all the financial needs requested and recommend changes to this chapter.
(1) The fund committee shall be composed of:
(i) A chairperson, who shall be an officer serving in the grade of Colonel (O6) in the Pennsylvania Army or Air National Guard.
(ii) A vice chairperson, who shall be a non-commissioned officer serving in the grade of Command Sergeant Major or Chief Master Sergeant (E9) in the Pennsylvania Army or Air National Guard.
(iii) Three additional commissioned officers, all of whom shall be serving in the grade of Major or Lieutenant Commander (O4) or above, and at least one of whom shall be a member of a reserve component other than the Pennsylvania National Guard.
(iv) Two additional noncommissioned officers, all of whom shall be serving in the grade of E7 or above, and one of whom may be a member of reserve component other than the Pennsylvania National Guard.
(v) The Deputy Adjutant General for Veterans Affairs and the Deputy for Administration of the Department of Military and Veterans Affairs, or their designees.
(vi) The department’s Office of Chief Counsel will provide legal advice and assistance to the fund committee in a non-voting capacity.
(2) At least three members of the fund committee will constitute a subcommittee for application review. The membership of the subcommittee will rotate based on availability and to ensure that all fund committee members have an equal opportunity to review applications.
(3) Except for review of applications conducted by the subcommittee described in paragraph 6(b)(2), five members of the fund committee will constitute quorum for the conduct of business.
(4) The term of a member of the fund committee will extend from the date of appointment until December 31 of the following year, provided that members will continue to serve until a successor is appointed as long as the member remains eligible. The Adjutant General may extend or adjust the term of service to assure that all terms do not end simultaneously.
(d) Reporting Requirements.
(1) On or before July 31 of every year, the department shall submit a report to the Chairperson and Minority Chairperson of the Appropriations Committee of the Senate, the Chairperson and Minority Chairperson of the Appropriations Committee of the House of Representatives, the Chairperson and Minority Chairperson of the Veterans Affairs and Emergency Preparedness Committee of the Senate and the Chairperson and Minority Chairperson of the Veterans Affairs and Emergency Preparedness Committee of the House of Representatives detailing the program guidelines, the number of applicants, the total amount of money raised and distributed and the type of applicant need.
(2) The report shall also set forth any participation by a governmental or nongovernmental organization utilized in the furtherance of the program.
(e) Safeguarding information. Personal information obtained and maintained by the bureau in the administration of the program shall be safeguarded in accordance with the rules at 43 Pa. Code Chapter 1, Subchapter B (relating to safeguarding personal information obtained in the administration of veterans’ programs) and current security management policy issued by the department and the Commonwealth.
Cross References This section cited in 43 Pa. Code § 11.4 (relating to application procedures).
No part of the information on this site may be reproduced for profit or sold for profit.
This material has been drawn directly from the official Pennsylvania Code full text database. Due to the limitations of HTML or differences in display capabilities of different browsers, this version may differ slightly from the official printed version.
