§ 3.64. Service purchase contracts for emergency repairs.
Service purchase contracts are to be used for emergency repairs to the armory, such as a water line break or heating plant failure. These contracts, covering labor and materials, are processed partially in advance so that necessary emergency repairs can be obtained with minimum delay. The procedures to be followed in using these service purchase contracts are as follows:
(1) The State Board sends contractor bid proposal forms to the local board in April of each year. These forms are to be completed and signed by at least two contractors and returned to the State Board not later than June 1. The forms are held by the State Board and are not processed further until needed.
(2) When an emergency arises at the armory requiring work to be performed under a service purchase contract, the local board shall notify the State Board immediately. No work is to be authorized by the local board without the approval of the State Board.
(3) The State Board will take the necessary action to put the service purchase contract into effect. When this has been accomplished, the local board will be notified that emergency repairs can begin.
(4) The State Board will forward one copy of the approved service purchase contract, and two copies of receiving reports, to the local board. One copy of the receiving report is for use in connection with the current emergency repairs and one copy is for use in case of a future emergency.
(5) Upon completion of the emergency repair work, the local board shall obtain a copy of the contractor work order showing the labor and materials used to complete the work. This work order shall accompany the receiving report that is returned to the comptroller of the Department.
(6) Upon satisfactory completion of the emergency repair work, the local board will complete one copy of the receiving report. The receiving report will list the hours of labor and materials used to complete the work, will be signed by local board personnel, and will be returned to the comptroller of the Department. The dollar costs for the work are not to be entered on the receiving report.
(7) Invoices from contractors for material received or services performed at the armory will not be accepted by local board personnel. Contractors will be instructed to submit invoices direct to the comptroller of the Department.
Source The provisions of this § 3.64 adopted June 10, 1966; amended December 21, 1979, effective December 22, 1979, 9 Pa.B. 4172. Immediately preceding text appears at serial page (4297).
No part of the information on this site may be reproduced for profit or sold for profit.
This material has been drawn directly from the official Pennsylvania Code full text database. Due to the limitations of HTML or differences in display capabilities of different browsers, this version may differ slightly from the official printed version.
