§ 15.65. Planning and building/zoning code enforcement records.
Planning and building/zoning code enforcement records shall be maintained as follows:
(1) Aerial photographs. Retain these records until superseded or obsolete; then contact State Archives regarding historical value.
(2) Building and housing construction records. Retain records relating to places of public assembly until structure is demolished. Retain records relating to other structures 5 years after certificate of occupancy has been issued or 5 years after final approval of project, if no certificate of occupancy has been issued.
(3) Building permits and applications. Retain records relating to places of public assembly until structure is demolished. Retain records relating to other structures 5 years after certificate of occupancy has been issued or 5 years after final approval of project if no certificate of occupancy has been issued. Contact State Archives regarding historical value.
(4) Citations. Retain these records 3 years after resolution of complaint.
(5) Complaints, notices of violations and investigations. Retain these records 3 years after final disposition.
(6) Comprehensive master plans. Retain these records permanently.
(7) Contractors’ licensing records. Retain these records 7 years.
(8) Demolition permits and applications. Retain these records permanently.
(9) Economic development and redevelopment files. Comply with retention requirements promulgated by the appropriate administering/ funding/licensing agency.
(10) Floodplain management records.
(i) Annual reports of floodplain management activities submitted to the Department of Community Affairs. Retain these records 5 years.
(ii) Variances to floodplain regulations. Retain these records permanently.
(11) Maps and plats. These records include community facilities, zoning, floodplain, geologic survey, land use, subdivision, topographic and water and soil. Retain one copy permanently. Retain other copies until superseded or obsolete.
(12) Occupancy and use permits. Retain these records until revoked or superseded.
(13) Reports of buildings or zoning permits issued and local public construction submitted to the United States Department of Commerce, Bureau of the Census. Retain these records 5 years.
(14) Subdivision and land development reviews and approvals/disapprovals. Retain application form, official review and report, approval or disapproval, plot plans and financial security and development agreements permanently. Retain other records as long as of administrative value.
(15) Zoning board and zoning hearing board records.
(i) Board decisions or findings of fact. Retain these records permanently.
(ii) Hearing applications. Retain these records 3 years after final decision.
(iii) Hearing tapes/stenographic notes and transcripts. Retain tapes and notes 90 days after final decision if no appeal to common pleas court is filed. If appeal to common pleas court is filed, retain tapes, notes and transcripts until resolution of case.
(iv) Ordinance amendment reviews. Retain these records permanently.
(v) Records in court cases. Retain these records permanently.
Source The provisions of this § 15.65 adopted February 18, 1994, effective February 19, 1994, 24 Pa.B. 993.
Cross References This section cited in 46 Pa. Code § 15.51 (relating to general provisions); and 46 Pa. Code § 15.52 (relating to applicability).
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