§ 31.112. Maintenance of records and inventories of drugs for euthanasia.
(a) A certificate holder shall comply with all applicable Federal and State laws, rules and regulations relating to registration, ordering and receiving, security, record keeping, inventory and disposal of drugs for euthanasia.
(b) A certificate holder shall maintain all drugs for euthanasia in their original container, clearly marked as to contents, until the drugs are ready to be used or reconstituted for use.
(c) A certificate holder shall maintain current accurate records of the purchase, administration, transfer and disposal of drugs for euthanasia. These records shall consist of all of the following:
(1) A master logbook containing information about the purchase, receipt and disposal of all drugs for euthanasia.
(2) Drug administration records for every drug for euthanasia.
(3) A weekly physical inventory of all drugs for euthanasia.
(d) The master log shall be created and maintained as required by the DEA.
(e) The drug administration records shall meet all of the following requirements:
(1) Be made available to the Board or its agents on demand.
(2) Consist of a separate form for each container of a drug for euthanasia on which all of the following information is recorded:
(i) The generic name of the drug for euthanasia.
(ii) The volume of the container.
(iii) The concentration of the drug for euthanasia in milligrams per milliliter, capsule or tablet, as applicable.
(iv) The species, weight and individual identification number, if applicable, of every small domestic animal to which the contents of the container were administered, the route of administration and the volume or amount of drugs for euthanasia administered.
(v) The remaining balance of the drugs for euthanasia in the container.
(3) Be maintained at the shelter facility in a readily retrievable file.
(f) The weekly physical inventory of drugs for euthanasia shall meet all of the following requirements:
(1) Be conducted in accordance with DEA regulations at 21 CFR 1304.11 (relating to inventory requirements) and be recorded on a form acceptable to the DEA.
(2) Be signed or initialed by the supervisor of animal care services.
(3) Be maintained in a readily retrievable file at the shelter where the drugs are stored.
(g) The supervisor of animal care services or his or her designee shall report suspected or documented theft or diversion of drugs for euthanasia to the Board and the DEA immediately.
(h) A certificate holder shall maintain original copies of the records at the shelter for not less than 2 years.
(i) If a certificate holder surrenders its Board or DEA Certificate of Registration for a shelter, the original copies of the records required by this section shall be retained at the shelter facility if the shelter is a subsequent certificate holder. If the shelter is not a subsequent certificate holder, or if retaining the records at the shelter facility is impossible or impracticable, the certificate holder shall notify the Board, in writing, at least 30 days prior to the date a certificate holder surrenders its Board or DEA Certificate of Registration. The written notice must include instructions on how to obtain copies of the records from the custodian of the records and the name, address and telephone number of the custodian of records. The custodian of records shall maintain original copies of the records for not less than 2 years.
(j) If a certificate holder surrenders its Board or DEA Certificate of Registration, the certificate holder shall promptly dispose of drugs for euthanasia in accordance with DEA regulations at 21 CFR Part 1317 (relating to disposal) and shall immediately, upon completion of disposal, send a copy of the disposal documentation to the Board.
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