SUBMISSION OF DAILY REPORTS
§ 2430.171. Daily report.
(a) The daily report is a critical item which provides the operating data necessary for management and supervision and is the basis for determination of the rental fee. The vendor shall submit the report for a given week to the district office in time to reach that office on or before Wednesday, following the week covered in the report. The report must be received by the due day regardless of the circumstances. The Office of Blindness and Visual Services (BVS) will not approve an absence by the vendor from the facility unless satisfactory arrangements are made for timely submission of these reports.
(b) If BVS does not receive the report at the designated time, BVS will contact the vendor for an explanation of the delay. If the delinquent report is not received on or before the following Wednesday, BVS will send a letter of warning to the delinquent vendor. The letter shall state that if the report is not received before the following Wednesday, the vendor shall be removed from the promotion roster or placed on probation.
(c) If the report is not received by the following Wednesday, 3 weeks after the due date, the vendor shall be removed from the promotion roster and placed on probation for 30 days effective the date of the notice from BVS. BVS will notify the vendor by letter of the aforementioned action, instructing the vendor that he must apply by letter for reinstatement to the promotion roster.
(d) If the reports are not received by the following Wednesday, 4 weeks after the due date, action shall be initiated to remove the vendor from the program. BVS will notify the vendor by letter. The vendor shall also be advised of his right to an appeal from fair hearing.
(e) BVS will make every effort during the period of delinquency to establish and maintain contact with the vendor and provide services necessary to assist the vendor to correct the delinquency and make whatever adjustments are necessary for proper operation of the facility.
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