§ 5240.42. Agency records.
(a) An IBHS agency shall maintain records that contain the following for at least 4 years:
(1) Inspection reports, certifications or licenses issued by State and local agencies.
(2) A detailed agency service description in accordance with § 5240.5 (relating to service description).
(3) A written emergency plan that includes, at a minimum, a plan for natural disasters, inclement weather and medical emergencies.
(4) Human resources policies and procedures that address the following:
(i) Job descriptions for staff positions.
(ii) Staff work schedules and time sheets.
(iii) Criminal history checks, child abuse certifications and training on and compliance with the mandated reporting requirements in 23 Pa.C.S. § § 6301—6386 (relating to Child Protective Services Law) and 55 Pa. Code Chapter 3490 (relating to protective services).
(5) Written agreements to coordinate services in accordance with § 5240.7 (relating to coordination of services).
(6) Daily schedules for group services if providing group services.
(7) Quality improvement plan in accordance with § 5240.61 (relating to quality improvement requirements).
(b) An IBHS agency shall maintain staff personnel records that include the following for at least 4 years after the staff person is no longer employed by the agency:
(1) Documentation of staff credentials or qualifications.
(2) Documentation of completion of required training for staff, including completion of continuing education credits required for professionally licensed staff in accordance with the applicable professional regulations.
(3) Criminal history checks and child abuse certifications.
(4) The staff person’s individual training plan in accordance with § 5240.13 (relating to staff training plan).
Cross References This section cited in 55 Pa. Code § 1155.22 (relating to ongoing responsibilities of providers); 55 Pa. Code § 5240.6 (relating to restrictive procedures); and 55 Pa. Code § 5240.13 (relating to staff training plan).
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