§ 5240.92. Supervision of staff who provide group services.
(a) An individual who meets the qualifications of a clinical director shall provide the following supervision to a graduate-level professional:
(1) One hour of individual face-to-face supervision per month that includes oversight of the following:
(i) The specific interventions being implemented.
(ii) The child’s, youth’s or young adult’s progress towards the goals of the ITP.
(iii) Consideration of adjustments needed to the ITP.
(iv) The staff person’s skills in implementing the interventions in the ITP.
(2) If the graduate-level professional supervises an individual who is qualified to provide BHT services or BHT-ABA services, the graduate-level professional shall receive an additional hour of face-to-face supervision per month that includes a discussion of the BHT or BHT-ABA services being provided.
(b) A graduate-level professional shall provide the following supervision to individuals who are qualified to provide BHT services or BHT-ABA services:
(1) One hour of supervision each week if the individual works at least 37.5 hours per week or 1 hour of supervision two times a month if the individual works less than 37.5 hours a week. The individual must receive 1 hour of individual face-to-face supervision each month.
(2) The supervision must include oversight of the following:
(i) The interventions being implemented.
(ii) The child’s, youth’s or young adult’s progress towards the goals of the ITP.
(iii) Consideration of adjustments needed to the ITP.
(iv) The staff person’s skills in implementing the interventions in the ITP.
(c) Group supervision may be provided to no more than 12 staff who provide group services, but only nine of the staff can be qualified to provide BHT services or BHT-ABA services.
(d) An individual may supervise a maximum of 12 full-time equivalent staff that provide group services, but only nine of the full-time equivalent staff can be qualified to provide BHT services or BHT-ABA services.
(e) A supervisor shall be available to consult with staff during the hours that group services are provided, including evenings and weekends.
(f) Face-to face supervision may be delivered through secure, real-time, two-way audio and video transmission that meets technology and privacy standards required by the Health Insurance Portability and Accountability Act of 1996 (Pub.L. No. 104-191).
(g) A supervisor shall maintain documentation about each supervision session in the supervised staff person’s personnel file that includes the following:
(1) The date of the supervision session.
(2) The location and modality of the session, such as in-person or through secure real-time, two-way audio and video transmission.
(3) The format of the session, such as individual, group or onsite.
(4) The start and end time of the supervision session.
(5) A narrative summary of the points discussed during the session.
(6) The signature and signature date of the supervisor and the staff person receiving the supervision.
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