§ 5240.98. Requirements for group services in school settings.
A licensed IBHS agency that provides group services and identified a school as a location where services will be provided in its approved service description shall meet the following requirements:
(1) Have a written agreement with the authorized representative for each school location in which it provides group services that includes the following:
(i) Identification of the IBHS agency’s and the school’s lead contacts and their contact information.
(ii) Delineation of roles and responsibilities of the school and the IBHS agency staff.
(iii) Description of how the school and IBHS agency staff will collaborate during the provision of group services in the school.
(iv) A requirement for a meeting at least every 6 months between IBHS agency staff and school administration to review performance, collaboration issues and the written agreement.
(v) Crisis management protocols.
(vi) Procedures for school staff to refer students for group services.
(vii) Identification of the space and equipment allocated for use by IBHS agency staff.
(viii) Process for revising or updating the written agreement.
(2) IBHS agency and school staff involved with the child, youth or young adult receiving group services shall meet at least every 6 months to discuss the student’s behavioral health services and progress related to school performance.
(i) A youth, young adult or parent or legal guardian of the child or youth shall be invited to participate in the meeting.
(ii) Other professionals as requested by a youth, young adult or parent or legal guardian of the child or youth shall be invited to participate in the meeting.
(3) An IBHS agency shall document the outcome of the meeting and include the following:
(i) Attendance.
(ii) Date of meeting.
(iii) Summary of the discussion.
(iv) Recommendations for a change in group service participation if discussed.
(v) Reason a meeting was not convened as required.
(4) An IBHS agency providing group services in school settings shall keep the child’s, youth’s or young adult’s records in accordance with § 5240.41 (relating to individual records).
(5) An ITP for group services provided in school settings shall be developed in accordance with § 5240.96 (relating to individual treatment plan) and must include the following:
(i) Continuity of services when school is not in session.
(ii) Interventions that specifically address the child’s, youth’s or young adult’s functioning in school.
(iii) Input from the teachers and guidance counselors directly involved with the child, youth or young adult receiving group services.
(6) An IBHS agency that provides group services and ABA services and provides the services in school settings shall comply with § § 5240.81—5240.87 (relating to applied behavior analysis).
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