§ 6100.54. Recordkeeping.
(a) The provider shall keep individual records confidential and in a secure location.
(b) The provider may not make individual records accessible to anyone other than the Department, the designated managing entity, and the support coordinator, targeted support manager or base-funding support coordinator without the written consent of the individual, or persons designated by the individual.
(c) Records, documents, information and financial books as required under this chapter shall be kept by the provider in accordance with the following:
(1) For at least 4 years from the Commonwealth’s fiscal year-end or 4 years from the provider’s fiscal year-end, whichever is later.
(2) Until any audit or litigation is resolved.
(3) In accordance with applicable Federal and State statutes and regulations.
(d) If a program is completely or partially terminated, the records relating to the terminated program shall be kept for at least 5 years from the date of termination.
Cross References This section cited in 55 Pa. Code § 6100.43 (relating to regulatory waiver); 55 Pa. Code § 6100.307 (relating to transfer of records); 55 Pa. Code § 6100.801 (relating to agency with choice); 55 Pa. Code § 6100.804 (relating to base-funding); and 55 Pa. Code § 6100.805 (relating to vendor goods and services).
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