CHAPTER 1001a. CASINO SIMULCASTING Sec.
1001a.1. Definitions.
1001a.2. General requirements.
1001a.3. Preliminary application submission review.
1001a.4. Application processing.
1001a.5. Deficient applications.
1001a.6. Application withdrawal.
1001a.7. Casino simulcasting permit issuance and statement of conditions.
1001a.8. License, registration or permitting of employees.
1001a.9. Casino simulcasting agreements.
1001a.10. Simulcasting facilities.
1001a.11. Hours of operation.
1001a.12. Rules of Commission.
1001a.13. Wagering limited to simulcasting facility.
1001a.14. Prohibition of wagering.
1001a.15. Forfeited winnings.
1001a.16. Signage requirements.
1001a.17. Restricted areas.
1001a.18. Transmission and display of live races.
1001a.19. Casino simulcasting accounting controls and audit protocols.
1001a.20. Casino simulcasting record retention.Authority The provisions of this Chapter 1001a added under 4 Pa.C.S. § § 311, 1202(b)(30) and 13F06(a), unless otherwise noted.
Source The provisions of this Chapter 1001a adopted July 30, 2021, effective July 31, 2021, 51 Pa.B. 4229, unless otherwise noted.
§ 1001a.1. Definitions.
The following words and terms, when used in this chapter, have the following meanings, unless the context clearly indicates otherwise:
Casino simulcasting—The simultaneous transmission of live thoroughbred or harness horse race meetings from an in-State sending track, out-of-State sending track or a satellite facility, regardless of licensure status or whether the horse race meetings originate in this Commonwealth or any other state or jurisdiction, to a simulcasting facility in this Commonwealth by satellite devices, television cables, television lines or any other telecommunications technology for the purposes of conducting pari-mutuel wagering.
Casino simulcasting permit or simulcasting permit—A permit awarded by the Board under section 13F12 of the act (relating to casino simulcasting permit) which authorizes a licensed gaming entity to conduct casino simulcasting.
Casino simulcasting permit holder—A licensed gaming entity that holds a casino simulcasting permit issued by the Board in accordance with section 13F12 of the act.
Commission—The State Horse Racing Commission.
In-State sending track—A racetrack in this Commonwealth which is operated by a licensed racing entity and is permitted to conduct casino simulcasting.
Licensed gaming entity—A person who has been approved for and issued a Category 2 slot machine license, a Category 3 slot machine license or a Category 4 slot machine licensed in accordance with sections 1304, 1305, 1305.1 and 1325 of the act, and who holds a casino simulcasting permit.
Licensed racing entity—A person that has obtained a license to conduct live thoroughbred or harness horse race meetings respectively with pari-mutuel wagering from the Commission under 3 Pa.C.S. Chapter 93 (relating to race horse industry reform).
Out-of-State sending track—An interstate or international racetrack in a state or jurisdiction other than this Commonwealth which is equipped to conduct casino simulcasting and the operator of which is lawfully permitted to conduct horse race meetings and to provide simulcast horse races to slot machine licensees in this Commonwealth.
Pari-mutuel wagering—A form of wagering, including manual, electronic, computerized and other forms as approved by the Commission, on the outcome of a horse racing event in which all wagers are pooled and held by a licensed racing entity or secondary pari-mutuel wagering organization for distribution of the total amount, less the deductions authorized by law, to holders of winning tickets.
Simulcast horse race—A thoroughbred or harness horse race meeting conducted at a racetrack, whether within or outside this Commonwealth, which is simultaneously transmitted by an approved telecommunications technology to racetracks or simulcasting facilities in this Commonwealth in accordance with regulations of the Commission.
Simulcasting facility—An area of a licensed facility established and maintained by a licensed gaming entity for the conduct of casino simulcasting in accordance with this chapter, 3 Pa.C.S. Chapter 93, and regulations of the Board and the Commission.
Totalisator—A computer system used to pool wagers, record sales, calculate payoffs and display wagering data on a display device that is located at a simulcasting facility.§ 1001a.2. General requirements.
(a) A casino simulcasting permit holder may conduct casino simulcasting in a simulcasting facility in accordance with the act and this chapter.
(b) An application for a casino simulcasting permit shall be submitted on forms or in an electronic format supplied or approved by the Board and contain all of the following information:
(1) The name, business address and contact information of the applicant.
(2) The name and location of the applicant’s licensed facility.
(3) The name, business address, job title and a photograph of each principal and key employee of the applicant who will be involved in the conduct of casino simulcasting who is not currently licensed by the Board or the Commission, if known. If the principal and key employee are currently licensed by the Board, the application must specifically identify their participation in the conduct of casino simulcasting.
(4) The estimated number of full-time and part-time employment positions that will be created at the licensed facility if casino simulcasting is authorized and an updated hiring plan under section 1510(a) of the act (relating to labor hiring preferences) which outlines the applicant’s plan to promote the representation of diverse groups and Commonwealth residents in the employment positions.
(5) A brief description of the economic benefits expected to be realized by the Commonwealth, the Department of Agriculture and the race horse industry in this Commonwealth if casino simulcasting is authorized at the applicant’s licensed facility.
(6) The details of any financing, if applicable, obtained or that will be obtained to fund an expansion or modification of the licensed facility to accommodate casino simulcasting or construct a simulcasting facility or to otherwise fund the cost of commencing casino simulcasting operations.
(7) Information and documentation concerning financial background and resources, as the Board may require, to establish by clear and convincing evidence the financial stability, integrity and responsibility of the applicant.
(8) A copy of or a detailed description of the terms and conditions of any agreement the licensed gaming entity has entered into or will enter into with a licensed racing entity to facilitate the conduct of casino simulcasting.
(9) A detailed description of any financial arrangements between a licensed gaming entity and a licensed racing entity related to the conduct of casino simulcasting.
(10) Detailed site and architectural plans of the proposed simulcasting facility within the applicant’s licensed facility.
(11) A statement demonstrating compliance with the Interstate Horseracing Act of 1978 (15 U.S.C.A. § § 3001—3007).
(12) Any other information as the Board may require.
(c) Upon request of the Board or Board staff, the applicant shall cooperate and provide supplemental information in support of its application. The applicant shall provide requested documents, records, supporting data and other information within the time period specified in the request or, if no time is specified, within 30 days of the date of the request. If the applicant fails to provide the requested information within the required time period in the request, the Board may deny the application.
(d) The application, and amendments thereto, and other specific documents designated by the Board shall be filed promptly with the Board.
(e) An application and related materials that have been submitted to the Board will become the property of the Board and will not be returned to the applicant.
§ 1001a.3. Preliminary application submission review.
(a) Upon receipt, an application will be reviewed to ensure that it contains all of the following:
(1) The applicable application forms and additional information and accompanying documentation required by the act or the Board.
(2) Completed authorization forms, if required, for release of information from governmental agencies and other entities.
(b) If an applicant fails to include any required information, the applicant will be notified and given an opportunity to cure the deficiency in accordance with § 1001a.5 (relating to deficient applications).
§ 1001a.4. Application processing.
(a) Upon a determination that the prerequisites for filing have been met, the application will be accepted for filing and Board staff, if applicable, will:
(1) Obtain information as may be necessary to determine the qualifications of the applicant and any matter relating to the application.
(2) Promptly conduct an investigation of the applicant and on any matter relating to the application.
(3) Request the Department to promptly conduct a tax clearance review.
(4) Request the Department of Labor and Industry to perform an Unemployment Compensation Tax clearance review and a Workers Compensation Tax clearance review.
(5) Request any agencies, entities or persons to provide information to the Board as deemed necessary by the Board.
(b) An application submitted under this subpart and information obtained by Board staff relating to the application will be part of the evidentiary record to be utilized by the Board when deciding to approve, condition, issue or deny a casino simulcasting permit.
§ 1001a.5. Deficient applications.
(a) If an application is found to be deficient, Board staff will notify the applicant of the deficiencies in the application and provide an opportunity for the applicant to cure the deficiencies within a specified time period.
(b) Failure to provide the information necessary to cure the deficiencies required under subsection (a) may result in the denial of the application.
(c) When an application is denied under subsection (b), the applicant will be given written notice of this action.
Cross References This section cited in 58 Pa. Code § 1001a.3 (relating to preliminary application submission review).
§ 1001a.6. Application withdrawal.
A request for withdrawal of an application may be made at any time prior to the Board taking action by letter sent to the Office of Hearings and Appeals.
§ 1001a.7. Casino simulcasting permit issuance and statement of conditions.
(a) Issuance criteria. In addition to the criteria in the act, the Board will not issue a casino simulcasting permit unless all of the following criteria have been established by the applicant:
(1) The applicant has fulfilled each condition set by the Board or in the act, including the execution of a statement of conditions.
(2) The applicant is found suitable consistent with the laws of the Commonwealth and is otherwise qualified to be issued a casino simulcasting permit.
(b) Statement of conditions.
(1) The applicant, as a condition precedent to the issuance of a casino simulcasting permit, shall execute a Statement of Conditions in the manner and form required by the Board. Execution of the Statement of Conditions constitutes the acceptance of each provision in the Statement of Conditions by the applicant.
(2) Failure to fully comply with any provision in an executed Statement of Conditions constitutes a violation and may result in Board-imposed administrative sanctions, up to and including revocation, against a casino simulcasting permit holder.
§ 1001a.8. License, registration or permitting of employees.
Except as provided for under section 13F15 of the act (relating to key employees and occupation permits), individuals engaged directly in wagering-related activities at a simulcasting facility, whether employed by the licensed gaming entity or licensed racing entity and all other employees of the licensed gaming entity or licensed racing entity who work or will work in the simulcasting facility, shall be licensed, registered or permitted by the Board in accordance with § § 433a.8, 435a.2, 435a.3 and 435a.5.
§ 1001a.9. Casino simulcasting agreements.
(a) An agreement between a licensed gaming entity and a licensed racing entity to facilitate casino simulcasting shall be filed with an application for a casino simulcasting permit and shall be approved by the Board and separately by the Commission. An agreement is not effective until approved by the Board and the Commission.
(b) An agreement must include all of the following:
(1) The percentage of the money wagered each racing day at the simulcasting facility and remaining in the wagering pools after the required distributions under 3 Pa.C.S. § 9335 (relating to pari-mutuel pool distribution) that will be paid to the licensed gaming entity. The amount retained by the licensed gaming entity may not exceed 25% of the money retained by the licensed racing entity under 3 Pa.C.S. § 9335.
(2) The times during which a licensed gaming entity may conduct casino simulcasting.
(3) A provision that provides the grounds and mechanisms for modifying or terminating the contract upon approval by the Board and the Commission.
(4) Provisions that contain a mechanism to resolve patron disputes and disputes between the licensed gaming entity and the licensed racing entity.
(5) Design, implementation and amendment of the system of internal controls required under section 13F11 of the act (relating to application for permit and requirements) and this chapter including the financial reporting requirements.
(6) Hiring, terminating, training and promoting of employees and the employment practices attendant thereto.
(7) The payment of local, State and Federal taxes, and slot machine license deposits required under the act and this chapter and any penalties imposed by the Board for violations thereof.
(8) Obtaining and maintaining insurance coverage, including coverage of public liability and property loss or damage.
(9) Selection of the casino simulcasting permit holder’s independent auditor which may be the same as the independent auditor employed by the licensed gaming entity.
Cross References This section cited in 58 Pa. Code § 1001a.11 (relating to hours of operation).
§ 1001a.10. Simulcasting facilities.
(a) A licensed gaming entity approved for and issued a casino simulcasting permit to operate casino simulcasting shall establish a simulcasting facility as part of its licensed facility.
(b) A simulcasting facility may be adjacent to, but may not be a part of, a room or location in which slot machines or table gaming are operated or conducted.
(c) The space or area required for the establishment of a simulcasting facility may not be used to decrease the number of slot machines or table games in operations at the licensed facility or to reduce the space approved by the Board for the operation of slot machines and the conduct of table games.
(d) A casino simulcasting permit holder shall establish and maintain a simulcasting facility of sufficient square footage to promote:
(1) Efficient operation of the facility.
(2) Viewing of simulcast horse races by patrons in a manner which is not obtrusive to the conduct of gaming within the licensed facility.
(e) Security of the simulcasting facility shall include the installation and maintenance of security and surveillance equipment, including closed circuit television equipment, according to specifications approved by the Board. The Board shall have direct access to the system or its signal.
§ 1001a.11. Hours of operation.
The time during which a licensed gaming entity may conduct casino simulcasting shall be set forth in the licensed gaming entity’s casino simulcasting agreement under § 1001a.9 (relating to casino simulcasting agreements).
§ 1001a.12. Rules of Commission.
Except as otherwise provided in the act or this chapter, the standards and rules of racing, simulcasting and the conduct of pari-mutuel wagering in simulcasting facilities are subject to 3 Pa.C.S. Chapter 93 (relating to race horse industry reform), regulations of the Commission promulgated under 3 Pa.C.S. (relating to Agriculture Code), and the Interstate Horseracing Act of 1978 (15 U.S.C.A. § § 3001—3007).
§ 1001a.13. Wagering limited to simulcasting facility.
Except as provided for in 7 Pa. Code Part VIII (relating to State Horse Racing Commission), wagering on simulcast horse races within the premises of a licensed facility shall be conducted only in a simulcasting facility. Simulcast horse races may be shown in other areas of the licensed facility, but no wagering on a simulcast horse race shall take place in any area that is not a simulcasting facility.
§ 1001a.14. Prohibition of wagering.
A casino simulcasting permit holder shall establish procedures:
(1) To prohibit an individual under 21 years of age from entering a simulcasting facility at a licensed facility, except that an individual 18 years of age or older who is employed by a slot machine licensee, a gaming service provider, the Board, or other regulatory or emergency response agency may enter and remain in that area while engaged in the performance of the individual’s employment duties.
(2) To train employees and establish policies to:
(i) Identify and remove individuals who are under 21 years of age and not otherwise authorized to be in the simulcasting facility.
(ii) Immediately notify a casino compliance representative at the licensed facility and the Pennsylvania State Police at a time an individual under 21 years of age is discovered in the simulcasting facility.
(iii) Refuse wagers from an individual under 21 years of age.
(iv) Deny check cashing privileges, extensions of credit, complementary goods and services, and other similar privileges and benefits to an individual under 21 years of age.
(v) Ensure that individuals under 21 years of age do not receive, either from the casino simulcasting permit holder or an agent thereof, targeted mailing, telemarketing promotions or other promotional materials relating to casino simulcasting activity as provided for under 4 Pa.C.S. Chapter 13F (relating to casino simulcasting).
§ 1001a.15. Forfeited winnings.
(a) An individual under 21 years of age may not collect in any manner or in any proceeding, whether personally or through an agent, winnings or recover losses arising as a result of any casino simulcasting activity.
(b) Winnings incurred by an individual under 21 years of age shall be remitted to the Board to support compulsive and problem gambling programs of the Board.
§ 1001a.16. Signage requirements.
(a) A casino simulcasting permit holder shall post signs that include a statement providing the following:
(1) ‘‘It is unlawful for any individual under 21 years of age to enter or remain in a simulcasting facility. Individuals violating this prohibition will be removed and may be subject to arrest and criminal prosecution.’’
(2) ‘‘If you or someone you know has a gambling problem, help is available. Call (1-800-GAMBLER).’’
(b) The signs shall be prominently posted at each entrance and exit of the simulcasting facility.
§ 1001a.17. Restricted areas.
(a) A casino simulcasting permit holder who wishes to conduct casino simulcasting shall, unless otherwise approved by the Board, in consultation with the Commission, establish and maintain restricted areas, which are not accessible to the general public, including all of the following:
(1) A satellite cage in its simulcasting facility utilized for conducting pari-mutuel wagering and the counting and recording of assets.
(2) Designated areas for the placement and operation of all of the following:
(i) A totalisator system used to pool wagers, records sales, calculate payoffs and display wagering data on a display device.
(ii) Audio/video equipment utilized to receive and transmit simulcast signals.
(b) A casino simulcasting permit holder shall develop and submit to the Board, as part of the submission required under § 1001a.19 (relating to casino simulcasting accounting controls and audit protocols), procedures for safeguarding and limiting access to the totalisator system and audio/video equipment utilized to transmit simulcast signals.
§ 1001a.18. Transmission and display of live races.
(a) Video display monitors shall be installed in approved areas of a licensed facility to deliver simulcast horse race meetings to patrons on video walls or other video display technology.
(b) A casino simulcasting permit holder shall offer all of the following to patrons at a simulcasting facility:
(1) Audio and video coverage of every race upon which patrons of the simulcasting facility are permitted to wager.
(2) Video coverage of race-related information for every race upon which patrons of the simulcasting facility are permitted to wager.
(c) A simulcasting facility shall be equipped with a system permitting the reception of transmissions of races and race-related information without interference or interception.
(d) All simulcast signals shall be encoded, and a casino simulcasting permit holder may not send the signals anywhere other than the licensed facility authorized in the act or this chapter.
(e) A casino simulcasting permit holder shall develop and implement a security system to protect the equipment being used to receive transmissions of races and race-related information from tampering.
(f) If the reception of the video coverage of a race is interrupted, the audio coverage of the race must continue to be presented.
(g) If the reception of the audio coverage of the race is interrupted, the video coverage of the race must continue to be displayed.
(h) If the reception of the audio and video coverage of a race is interrupted during the running of the race, wagering being conducted on future races at the simulcasting facility shall cease until the transmissions are restored. If the interruption of audio or video coverage, or both, prevents the display of a race at the simulcasting facility, a replay of the interrupted race must be displayed at the simulcasting facility as soon after the restoration as possible.
(i) At least 30 minutes prior to the beginning of wagering at the simulcasting facility, a test of the equipment used to receive and display races and race-related information at the simulcasting facility shall be conducted to ensure that the system is operating properly.
(j) A licensed racing entity which operates interstate or international simulcasting of horse race meetings in this Commonwealth shall have discretion to transmit all or some of the live races conducted at the racetrack to the licensed facility of a licensed gaming entity which has established a simulcasting facility. A race which is transmitted from an in-State sending track may be transmitted to all licensed gaming entities which have established simulcasting facilities.
(k) A licensed gaming entity which establishes a simulcasting facility and conducts casino simulcasting shall, as a condition of continued operation of casino simulcasting, receive all live races which are transmitted by in-State sending tracks.
(l) Casino simulcasting shall be limited to the transmission and display of thoroughbred horse racing and standardbred harness racing permitted under 3 Pa.C.S. Chapter 93 (relating to race horse industry reform).
(m) The Board and the Commission shall have access to the simulcast system or its signal.
§ 1001a.19. Casino simulcasting accounting controls and audit protocols.
(a) At least 90 days before the beginning of casino simulcasting, a casino simulcasting permit holder shall submit to the Board for approval all internal control systems and audit protocols for the casino simulcasting permit holder’s casino simulcasting operations.
(b) A casino simulcasting permit holder’s internal controls and audit protocols shall:
(1) Provide for reliable records, accounts and reports of any financial event that occurs in the conduct of casino simulcasting, including reports to the Board and the Commission related to casino simulcasting.
(2) Provide for accurate and reliable financial records related to the conduct of casino simulcasting and the pari-mutuel system of wagering.
(3) Establish procedures and security for the counting, recording and storage of money generated from the conduct of casino simulcasting.
(4) Establish procedures and security standards for the maintenance of telecommunications equipment and video display technology used in connection with the conduct of casino simulcasting.
(5) Establish procedures and rules to govern the conduct of casino simulcasting and the responsibility of employees related to casino simulcasting.
(6) Establish procedures for the collection, recording and deposit of revenue from the conduct of casino simulcasting, including the roles of the Commission, the Department, licensed racing entities and licensed gaming entities in the collection and recording of the revenue.
(7) Establish reporting procedures and records required to ensure that all money generated from casino simulcasting is accounted for and winners’ names, when required under applicable Federal or State law, are filed with the appropriate taxing authorities.
(8) Ensure that the system of pari-mutuel wagering used in the conduct of casino simulcasting is in accordance with 3 Pa.C.S. Chapter 93 (relating to race horse industry reform) and regulations of the Commission promulgated under 3 Pa.C.S. (relating to Agriculture Code).
(9) Ensure, in consultation with the Commission, the proper and timely accounting for and retention of percentages for pari-mutuel pools and the proper and timely distribution of money in any pari-mutuel pool generated from casino simulcasting.
(10) Ensure that all functions, duties and responsibilities related to casino simulcasting are appropriately segregated and performed in accordance with sound financial practices by qualified employees.
(11) Permit use of its simulcasting facility by the Board, the Bureau, the Commission and other persons authorized by the Board and the Commission to facilitate their ability to perform regulatory and oversight functions.
(c) The submission required under subsection (a) must include a detailed description of the casino simulcasting permit holders administrative and accounting procedures related to casino simulcasting, including its written system of internal controls. Each written system of internal controls must include all of the following:
(1) An organizational chart depicting appropriate functions and responsibilities of employees involved in casino simulcasting.
(2) A description of the duties and responsibilities of each position shown on the organizational chart.
(3) The record retention policy of the casino simulcasting permit holder.
(4) The procedure to be utilized to ensure that money generated from the conduct of casino simulcasting is safeguarded, including mandatory counting and recording procedures.
(5) Other items the Board, in consultation with the Commission, may request in writing to be included in the internal controls.
(6) A statement signed by the casino simulcasting permit holder’s chief financial officer or other competent person attesting that the signatory believes, in good faith, that the system satisfies the requirements of the act and this section.
(d) Prior to authorizing a casino simulcasting permit holder to begin the conduct of casino simulcasting, the Board, in consultation with the Commission, will review the system of internal controls submitted under subsection (c) to determine whether it conforms to the requirements of this subchapter and whether it provides adequate and effective controls for the conduct of casino simulcasting.
(e) If a casino simulcasting permit holder intends to make a change or amendment to its system of internal controls, it shall submit the change or amendment electronically to the Bureau of Gaming Operations, in a manner prescribed by the Bureau of Gaming Operations. The casino simulcasting permit holder may implement the change or amendment on the 30th calendar day following the filing of a complete submission unless the casino simulcasting permit holder receives written notice tolling the change or amendment in accordance with subsection (f)(2) or written notice from the Board’s Executive Director rejecting the change or amendment.
(f) If during the 30-day review period in subsection (e), the Bureau of Gaming Operations, in consultation with the Commission, preliminarily determines that a procedure in a submission contains an insufficiency likely to negatively affect the integrity of casino simulcasting or the control of revenue generated from pari-mutuel wagering, the Bureau of Gaming Operations, by written notice to casino simulcasting permit holder, will:
(1) Specify the nature of the insufficiency and, when possible, an acceptable alternative procedure.
(2) Direct that the 30-calendar-day review period in subsection (f) be tolled and that any internal controls at issue not be implemented until approved.
(g) A submission under this section shall be deemed insufficient and likely to negatively affect the integrity of casino simulcasting and the pari-mutuel system of wagering if the submission:
(1) Fails to provide information sufficient to permit the review of casino simulcasting or the reconstruction of pari-mutuel wagering handle and pari-mutuel wagering pool distributions.
(2) Fails to provide for the segregation of incompatible functions so that no employee is in a position to both commit an error or perpetrate a fraud and to conceal the error or fraud in the normal course of the employee’s duties.
(3) Does not include forms or other materials referenced in the submission or required under the act or this chapter.
(4) Would implement operations or accounting procedures not authorized by the act or this subpart.
(5) Is dependent upon the use of equipment or related devices or software not approved by the Board or the Commission, unless the submissions are required as part of an authorized test of the equipment or related device or software.
(h) Whenever a change or amendment has been tolled under subsection (f)(2), the casino simulcasting permit holder may submit a revised change or amendment within 30 days of receipt of the written notice from the Bureau of Gaming Operations. The casino simulcasting permit holder may implement the revised change or amendment upon receipt of written notice of approval from the Board’s Executive Director, in consultation with the Commission, or on the 30th calendar day following the filing of the revision unless the casino simulcasting permit holder receives written notice tolling the change or amendment in accordance with subsection (g) or written notice from the Board’s Executive Director, in consultation with the Commission, rejecting the change or amendment.
Cross References This section cited in 58 Pa. Code § 1001a.17 (relating to restricted areas).
§ 1001a.20. Casino simulcasting record retention.
(a) For the purposes of this section, ‘‘books, records and documents’’ means any book, record or document pertaining to, prepared in or generated by the operation of the licensed facility including all forms, reports, accounting records, ledgers, subsidiary records, computer generated data, internal audit records, correspondence and personnel records.
(b) As a condition of continued operation, a casino simulcasting permit holder shall agree to maintain all books, records and documents pertaining to casino simulcasting in a manner and location in this Commonwealth as approved by the Board, in consultation with the Commission. All books, records and documents shall:
(1) Be organized in a manner to clearly depict by separate records the total amount of money contributed to every pari-mutuel pool in accordance with the applicable provisions of 3 Pa.C.S. Chapter 93 (relating to race horse industry reform) and any regulation promulgated under 3 Pa.C.S. Chapter 93.
(2) Be segregated by separate accounts within the licensed gaming entity’s books, records and documents, except for any books, records and documents that are common to slot machine operations, table game operations and casino simulcasting, as determined by the Board, in consultation with the Commission.
(3) Be immediately available for inspection upon request of the Board, the Commission, the Bureau, the Department, the Pennsylvania State Police or the Attorney General, or agents thereof, during all hours of operation of the casino simulcasting permit holder’s simulcasting facility.
(4) Prepared and maintained in a complete, accurate and legible form. Electronic data must be stored in a format that ensures readability, regardless of whether the technology or software that created or maintained it has become obsolete.
(5) Retained in a secure location in the licensed facility that is equipped with a fire suppression system or at another location approved under subsection (d).
(6) Organized and indexed in a manner to provide immediate accessibility to the Board, the Commission, the Bureau, the Department, the Pennsylvania State Police or the Attorney General, or agents thereof.
(7) Destroyed only after expiration of the minimum retention period specified in subsection (c), except that the Board may, in consultation with the Commission, upon the written request of a casino simulcasting permit holder and for good cause shown, permit the destruction at an earlier date.
(c) Original books, records and documents shall be retained by a casino simulcasting permit holder for a minimum of 5 years.
(d) A casino simulcasting permit holder may request, in writing, that the Board’s Executive Director, in consultation with the Commission, approve a location outside the licensed facility to store original books, records and documents. The request must include all of the following:
(1) A detailed description of the proposed location, including security and fire suppression systems.
(2) The procedures under which of the Board, the Commission, the Bureau, the Department, the Pennsylvania State Police or the Attorney General, or agents thereof, shall be able to gain access to the original books, records and documents retained at the location outside the licensed facility.
(e) A casino simulcasting permit holder may request, in writing, that the Board’s Executive Director, in consultation with the Commission, approve the electronic copying and storage of original books, records and documents. The request must include representations regarding all of the following:
(1) The processing, preservation and maintenance methods which will be employed to ensure that the books, records and documents are available in a format which makes them readily available for review and copying.
(2) The inspection and quality control methods which will be employed to ensure that the electronic books, records and documents exhibit a high degree of legibility and readability when displayed electronically or reproduced on paper.
(3) The availability of a computer and printer for use by the Board, the Commission, the Bureau, the Department, the Pennsylvania State Police or the Attorney General, or agents thereof, at the licensed facility or other location approved by the Board, in consultation with the Commission, and the readiness with which the books, records or documents being stored electronically can be located, read and reproduced.
(4) The availability of a detailed index of all information maintained electronically and arranged in a manner to permit the immediate location of any particular book, record or document.
(f) Nothing herein shall be construed as relieving a casino simulcasting permit holder from meeting any obligation to prepare or maintain any book, record or document required by any Federal, State or local government body, authority or agency.
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